The Position:
KCB Foundation directs the delivery of corporate citizenship responsibilities on behalf of the KCB Group. Over the past 7 years, the KCB Foundation has supported grassroots communities in Kenya to prioritize education, grow small enterprises, improve health status, protect the environment and access humanitarian aid. Financial support for these programmes is provided primarily by KCB which commits 1% of its pre-tax profits to support community development. In order to guarantee optimum impact for communities involved in its programmes, the KCB Foundation forges strategic partnerships, deploys appropriate expertise and tracks results on a continuous basis.
Reporting to the Manager
Finance & Administration, the job holder is responsible for programme and
grant accounting management. He/She shall be accountable for provision of
high-quality financial reports to both management and donors for decision
making and accountability, as well as general financial processing such as
reconciliations, asset management, audit liaison, payroll and payments
processing and fund disbursement.
Key Responsibilities
- Prepare and manage annual Programme operational
budgets by determining funds available for the programme, determining
activities scheduled for the year and their cost and translating these to
an operational budget for KCBF.
- Participate in and review new proposal
development, ensuring proposals are done as per donor and KCBF Financial
requirements.
- Provide financial oversight and financial guidance
to Programme Managers and programme finance staff for efficient running of
the programme.
- Review all stores purchase requisitions to ensure
financial and procurement policies are followed before Local Purchase
Orders (LPOs) are raised.
- Undertake Financial Assessment, Support and
Management of Sub-grantees/ Implementing partners in line with donor
policies.
- Provide financial knowledge and expertise to
programme teams to support decision-making, including holding regular
review meetings with Programme Managers to discuss and resolve various
financial and accounting issues and queries.
- Review programme financial performance, working
with the Programme leadership to identify risk areas and develop
mitigations.
- Review Procurement documentation for goods and
services, ensuring that they have been properly coded, authorized and are
in line with donor requirements.
- Regularly monitor cash balances per project to
ensure projects are adequately funded.
- Review donor financial statements and reports and
follow up with Programme managers on call down requests as specified in
the respective grant agreements and other internal financial reports.
- Review monthly income and expense statements to
ensure expenditure is in line with donor budgets.
- Lead the preparation of quality donor reports,
finance policies and procedures and interpretation of the Standard Operating
Procedures (SOPs).
- Support in new system developments and
Improvements in the existing systems.
- Conduct capacity building for staff on use of
financial systems and compliance to donor rules and regulations as well as
KCBF policies.
- Oversee project audits as scheduled and in
external and project audits by providing auditors with accounting
documents as requested and providing explanations for audit queries.
- Implement and review audit findings to ensure
previous findings do not recur and communicate audit findings to
non-financial staff to mitigate risk.
Qualifications
To be considered for the
role, the successful applicant should have the following:
- Be a holder of a bachelor’s degree preferably in
Finance, Accounting, Commerce or related field from a recognized
institution.
- Professional qualifications such as CPA(K)/
ACCA(UK) or equivalent is required.
- Membership to a relevant professional body is
required.
- Have relevant work experience of 5 years and above
in a similar role with experience managing donor funded projects.
- At least 3 years in budgeting & procurement.
- Extensive knowledge and expertise in monitoring
& evaluation.
- Excellent people management and relationship
management skills.
How to Apply
To be considered your
application must be received by Monday, 28th June 2021.
Qualified candidates
with disability are encouraged to apply.
Only short-listed
candidates will be contacted.