CFAO Kenya Limited
Job Title: Payroll Assistant
Division: Group Human Resources
Department: Payroll
Reports to: Payroll Manager
Workstation: Nairobi
1. Job Purpose
The Payroll Assistant will provide support in payroll processing
and record keeping ensuring that the payroll is processed in an efficient and
timely manner and in accordance to payroll policies in place for Group payroll
operations.
2. Main Responsibilities for the Job
Managerial Responsibilities:
a) Maintain employee confidence and protects payroll operations
by keeping information confidential.
Operational Responsibilities:
a) Collect and verify data for payroll processing ensuring all
data is correctly authorized
b) Enter Monthly data into payroll system for payroll monthly
cycle, ensuring payroll processing is completed in a timely manner
c) Ensure compliance to statutory requirements and that all
staff are registered for NSSF, NHIF and have PIN numbers. Ensure company’s 100%
compliance with relevant legislation for PAYE, NSSF, NHIF and pension
especially in matters pertaining to income tax, tax relief and returns. Ensure
all employees are issued with tax cards for personal reference
d) Ensure all payroll deductions Cheques are requested for and
forwarded to payees together with the supporting lists every month on time.
e) Ensure constant external correspondence to KRA, NSSF, NHIF
and any other concerned party whenever necessary to ensure compliance with the
law.
f) Post payroll expense to ledger before 30th of every month,
ensuring all payroll expenses are accurately posted to the correct cost centers
each month.
g) Ensure all payroll accounts are analyzed and audit schedules
prepared as required by Finance Department.
h) Filing all payroll data for future reference
i) Verification of lunch consumed against vendor invoices and
forwarding invoices for approval then to Finance for payment.
j) Keep proper records of all payroll reports and data for
future reference.
k) Send remittance advice to third parties on payments to their
accounts on behalf of staff e.g. HELB, SACCOs, Insurance firms etc
l) Answering any queries arising as regards to items processed
in any payroll cycle.
m) Maintaining payroll operations by following policies and
procedures
3. KNOWLEDGE, SKILLS AND EXPERIENCE
Minimum level of academic and professional qualification
required to perform effectively in the role
·
Bachelor’s degree in a Business Management or related field
·
Accounting Knowledge – CPA 2
·
Professional qualification in Human Resources Management will be
an added advantage
Minimum level of experience required to perform effectively in
the role
·
Three years’ experience in a payroll office with demonstrated
ability to process payroll, and good understanding of applicable legislation.
4. WORKING RELATIONSHIPS
Internal customers
·
Staff
·
Internal Auditors (CFAOI, AMS, TTC)
·
Toyota Kenya
·
Loxea
·
Cfao Kenya
·
Cfao Agri
·
Tydia
·
TAMK
·
DT Dobie
External Customers
·
Government Agencies – KRA, NHIF, NSSF and NITA
·
Suppliers
·
External Auditors
·
Remuneration Surveyors (Mercer)
·
Banks
·
Insurance companies (staff personal policy payments)
5. COMPETENCIES
a) Good Communication & Interpersonal Skills
b) Computer Literacy
c) Knowledge of relevant legislation
d) Accounting knowledge
e) Tax Laws
f) Team building
g) Emotional Intelligence
h) Planning and organising skills
i) Negotiation skills
j) Ability to work under pressure with minimum supervision
k) Attention to detail
l) Flexible and adaptable
m) Problem solving
n) Interpersonal skills
o) Networking skills
Technical
a) knowledge of the payroll function including preparation,
balancing and applicable laws
b) Computer Literacy – Proficient with Microsoft Office Suite or
related software
c) Basic accounting
Functional
a) Communication skills
b) Strong numerical, analytical and problem-solving skills.
c) Planning and Organizing
Behavioral
d) Assertiveness – Get things move through people
e) Innovation – Ability to come up with new and better ways of
working to improve efficiency and effectiveness
f) Time Management – Ability to use time effectively and
efficiently
g) Drive for results – Aware of their roles and responsibility
and can be counted on to meet and exceed goals
h) Interpersonal skills – Ability to build rapport and
constructive and effective relationships with colleagues and management
i) Customer focus – Establishes and maintains effective relationship
with both internal and external customers, to gain their trust and respect
j) Ethics and values – Adhere to an appropriate and effective
set of core values and beliefs, and in alignment with the CFAO Kenya values
k) Integrity and trust – Trusted individual who can present the
unvarnished truth in an appropriate and helpful manner, keeps confidence,
admits mistakes, doesn’t misrepresent themselves for personal gain.
How to Apply
CLICK HERE to apply online.
Applications close on 5th May 2021.
Only shortlisted candidates will be contacted.