Title: Administrative Officer
Location: Nairobi
Job Description
Ananda Marga Universal Relief Team (AMURT) is a voluntary charitable nongovernmental organization, registered in Kenya as a non-profit organization in 1993. AMURT has implemented over 22 projects countrywide and has supported and worked with local communities, local administration and organizations offering development services. AMURT’s focus areas are emergency relief, OVC support, education, health care, income generation and capacity building, HIV/AIDS, MNCH, TB control, Nutrition, WASH and Non-Communicable Diseases (NCD) in 9 counties. AMURT is located in Central region, Nyanza region, Samburu County and Coastal region of Kenya.
AMURT recently won an
award for KENYA HEALTH PARTNERSHIPS FOR QUALITY SERVICES (KHPQS)-OVC/DREAMS program,
dabbed Tujitegemee
project and seeks to recruit the following positions based
in Mombasa and Kilifi Counties.
Responsibilities
- Provide overall coordination to ensure effective
administrative, human resource and logistic support is the project team.
- Support the D/COP in smooth planning and
implementation of the Tujitegemee project on all administrative assignments
- Maintain professional communication externally and
internally.
- The person will be the key link between the Human
Resource Manager at AMURT HQ and the Tujitegemee staff with guidance of
the D/COP on all staffing and welfare matters
- Ensure smooth operation of the office by ensuring
the working environment is conducive and that all essential service is
provided on office requirements, services provision on internet, cleaning,
security, utilities and other needs as per contractual obligations
- Coordinate communication including email
correspondence as guided by COP
- Work closely with all staff to ensure meetings and
facilitation is well coordinated with adequate preparations done through
bookings and recording of visitors
- Support on all logistics requirements for staff
requests on use of office vehicles for official use by adhering to
procedures
- Supervise the project drivers to ensure smooth
facilitation
- Liaise with Nairobi procurement team to ensure all
vehicles are well maintained, repaired and meet the minimum traffic
requirements as per the Traffic Act
- Support procurement team on office purchases that
are below the procurement processes threshold by use of petty cash
- Guide and direct the office support staff on all
parcels management by ensuring they are timely submitted and delivered for
smooth program implementation
- Coordinate all procurements requests for the
program by ensuring they are timely done and submitted for processing,
approvals and delivered on time
- Custodian of office administrative documents including
minutes (including documenting of senior management meeting minutes) by
maintaining all necessary office records and timely sharing them with the
relevant teams when required
- Custodian of all office assets, receipts,
recording, repairs and periodical verification and maintenance of the
register
- Track administrative timelines to ensure all
agreements are renewed in good time as appropriate
Qualifications
- Bachelor’s degree in Business Administration or
Business Management or relevant degree.
- At least 6 years of experience in same or similar
role
- Proven experience working in an office environment
supporting Human Resource, Procurement and logistics
- Experience supporting large donor funded project
is an advantage
- Proficiency in all Microsoft Office applications.
- Working knowledge of business management.
- Excellent organizational and communication skills.
- Exceptional customer service skills.
- Experience using MS Windows and MS Office packages
(Excel, Word, PowerPoint).
External: Representatives of
the GOK, other consortium members, LIPs, other stakeholders including service
providers.
Disclaimer: This job
description is not an exhaustive list of the skill, effort, duties, and
responsibilities associated with the position.
How to apply
All applicants should urgently
email a letter of application, CV, certificates and relevant testimonials to jobs@amurtafrica.org by 11th April 2021 indicating current
and expected Salary. Candidates should clearly indicate the position applied
for and its Reference number as the email subject. Interview will be done on a
rolling basis and Only short listed candidates will be contacted. Canvassing will result
to automatic disqualification.