SENIOR ADMINISTRATIVE
SECRETARY, JOB GRADE – EACC “8” (1 POST), REF: EACC/HR&A/SAS/8
Reporting to the Deputy Director, Human Resource Management
This position is
responsible for the provision of the secretarial and administrative support to
the Commission to ensure effective and efficient delivery of service.
Responsibilities
- Managing
office protocol to ensure compliance with the laid down procedures;
- Planning,
organising and managing workshops and events on behalf of the office
holder to ensure smooth operations during the workshops;
- Formatting
and editing presentations and speeches for the office holder;
- Preparing
and managing travel itineraries including accommodation arrangement and
visa application;
- Providing
word processing and secretarial support including recording dictation in
shorthand;
- Managing
office filing to ensure proper storage;
- Maintaining
the condition of the office and arrange for necessary repairs to ensure a
conducive work environment;
- Ensuring
security of office records and equipment;
- Receiving
and directing clients as the first point of contact for the office;
- Receiving,
filtering and handling telephone calls to facilitate communication;
- Managing
the office holder’s diary and appointments;
- Operating
office equipment and machine as required;
- Maintaining
and controlling the office imprest and expenditure
Qualifications
- Minimum
relevant working experience of five (5) years of service in a comparable
position from a reputable organisation;
- Bachelor’s
degree in Secretarial Studies or its equivalent from a recognised
institution;
- Diploma
in Secretarial Studies from the Kenya National Examinations Council;
- Kenya
Certificate of Secondary Education (K.C.S.E) minimum mean grade of C+ or
its equivalent from a recognised institution
Important Notice:
In addition to the
qualifications set above applicants must further obtain clearances from the
following:
- Kenya
Revenue Authority (KRA)
- Directorate
of Criminal Investigation (DCI)
- Higher
Education Loans Board (HELB)
- Credit
Reference Bureau (CRB)
- Registration
and good standing in relevant Professional Bodies
How to Apply
Interested candidates
who meet the set criteria should complete EACC Form 1 online from https://jobs.integrity.go.ke and attach copies of ID,
CV, academic/ professional certificates (certified by the issuing
institution), clearances and testimonials.
All applications must be
made online and will be acknowledged via an email. Only shortlisted candidates
will be invited for interview.
To be considered
applications should be received not later than Tuesday, 15th September, 2020 at
5.00pm.
Canvassing will
lead to automatic disqualification