Salary Scale: Ksh.69,660 – Ksh.92,970 p.m. BAC ‘5’
Terms of Service: Permanent & Pensionable
Requirements for Appointment: –
The Officer at this level will serve as
a secretary to the Chief Executive Officer.
For appointment to this grade, an
officer must have; –
- served in the grade of Senior Office Administrator
or in a comparable and relevant position in the Public Service for a
minimum period of four (4) years;
- A Diploma in Secretarial studies from the
Kenya National Examination Council; OR
Business Education Single and Group
Certificates (BES & GC) from the Kenya National Examinations Council or
equivalent qualifications from a recognized Institution;
- Shorthand III (120 W.P.M)
- Typewriting III (50 W.P.M.)/ Computerized
Document Processing III
- Office Management III/Office Administration
and Management III
- Business English III/Communication II
- Commerce II
- Office Practice II
- Secretarial Duties II
- Certificate in Computer application skills;
- Kenya National Secretaries Association
Membership;
- Certificate in Secretarial Course lasting not
less than four weeks from the recognized institution.
- Certificate in Computer application skills;
and
- Meet requirements of Chapter 6 of the
Constitution;
Duties and Responsibilities: –
- Manage petty cash by drawing up the budget and
transactions, recording and replenishing to keep track of the financial
resources within the section.
- Oversee the proper use and operation of office
equipment to ensure longevity of the equipment and that work is completed
in an efficient and effective manner.
- Ensure security of office equipment,
confidential documents and records in order to preserve aspects of
institutional memory and to determine how long to retain records, their
capacity for re-use as evidence of activities, transactions, and
decisions, by ensuring security is adhered to.
- Attend to visitors/clients, including
telephone calls and appointments by reflecting professionalism in order to
create a good image of the college.
- Maintain an office diary and travel itinerary
for the Chief Executive Officer by ensuring time is allocated in advance
to timelines to work on the project and ensure meetings are properly
scheduled.
- Take oral dictation by ensuring a good test of
spelling, writing, or language skills, when taking notes in meetings for
correct recording of information in a timely and accurate manner.
- Process word and data from manuscripts through
the manipulation of input data with an application program to obtain
desired output as an audio/video, graphic, numeric, or text data file for
smooth flow of information within the College.
- Prepare responses to general correspondences
from prospective clients, staff and other key stakeholders of the College
by ensuring all incoming correspondences reach the records office in a
timely manner and circulated for immediate action.
- Safeguard the integrity and confidentiality of
data through the dispatch of documents to authorized staff and having a
proper record in order to trace lost documents to ensure all information
is preserved correctly.
- Manage office protocol and etiquette by
presenting practical, sound advice on common situations involving office
etiquette in order to improve the institution’s image
- Supervise office cleanliness and maintain
office supply inventory, cleaning products and tools required for services
for a clean and healthy environment.
How To Apply
Applications are invited from qualified
persons for the positions shown below.
Interested and qualified persons are
requested to apply to the: –
The Principal/CEO,
Bukura Agricultural College,
P.O Box 23-50105
BUKURA
Please Note:
- Applicants should attach certificates,
Curriculum Vitae and cover letter quoting the position and the reference
Number on the envelope. It is an offence to give incorrect information in
the application. Details of academic and professional certificates not
obtained by closure of the advert should not be included.
- Only shortlisted and successful candidates
will be contacted.
- Canvassing in any form will lead to automatic
disqualification.
- Shortlisted
candidates shall be required to produce originals of their
National Identity Card, academic and professional certificates and
Clearance certificates during interviews.
- It is a criminal offence to present fake
certificates/documents.
- Serving officers shall be required to produce
the original letter of
appointment to their current substantive post during
the interview.
- Bukura Agricultural College is committed to
implementing the provisions of the Constitution – Chapter 232 (1) on fair
competition and merit, representation of Kenyans diverse communities and
affording equal employment opportunities to men and women, members of all
ethnic groups and persons with disabilities.
THEREFORE,
PERSONS WITH DISABILITIES, THE MARGINALIZED AND THE
MINORITIES ARE ENCOURAGED TO APPLY.
Applications should reach the College on or before 29th May, 2020 latest 5.00 pm
(East African Time)
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