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Finance Assistant Job in Kenya

  • The African Wildlife Foundation, together with the people of Africa, works to ensure the wildlife and wild lands of Africa will endure forever.
  • The Finance Assistant (FA) will provide support to the Finance team.
  • This support will include treasury functions, accounts payable, processing of payments and staff travel/credit card expense management in accordance with AWF’s policies and procedures.
  • The Finance Assistant will also provide support in filling and archival practices.
  • The position reports to Finance Officer .
Key Duties & Responsibilities

Finance Duties
  • • Reconcile supplier statements and vendor account on a regular basis and respond to vendor queries on a timely manner.• Process disbursements of all statutory deductions within the set deadlines and share remittance advice for filing of returns by HR.
• Monitor accounts payables email queue and review portal expense queue on a daily basis.
• Post vendor invoices
• Assist with reconciliation of accounts payable and receivables
• Disburse office petty cash expenses and travel advances in compliance with AWF procedures
• Process advance retirements in line with the laid down policies and ensure that outstanding issues resolved
• Process vendor payments through Electronic Funds Transfers (EFT) and write checks on a regular basis
• Deposit cash and checks to appropriate bank accounts

• Assist the supervisor with the monthly close out process by ensuring all the invoices and other finance monthly tasks completed as per set deadlines
• Process accounts payables accurately per the contract terms for vendors
• Occasionally, assist process wire payment requests
• Make disbursements in compliance with Donor and AWF regulations;
• Monitor AWF bank account activity and ensure adequate cash balance to support smooth operations;
• Assist in reviewing purchase requisitions, purchase orders and purchase invoices in accordance with AWF’s procurement policies;

Administration
  • • Manage accounting office storage and filing;• Assist in gathering support documentations in preparation of annual/donor audits;
• Collect and scan all finance documentation in an organized electronic filing structure that is user friendly to key staff;
• Provide administration support when needed;
• Other duties as assigned by the Senior Finance Team.

REQUIREMENTS
  • Bachelor’s degree in accounting/business or related field;
  • Qualified Certified Public Accountant
  • Minimum 3 years working experience in an International NGO
  • Audit experience is desirable
  • Knowledge in French will be an added advantage
  • Excellent communication skills, verbal and written;
  • Excellent computer skills (Word, Excel, Outlook);
  • Flexible, culturally sensitive, and exude a “team” attitude. Must have excellent interpersonal skills with the ability to interact professionally with staff, partners and donors.
How to Apply

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