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Administrative Associate Job in Kenya - UN

Job no: 530881
Work type: Fixed Term Appointment
Level: G-6
Location: Kenya
Categories: Finance and Administration
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.
For every child, administration
How can you make a difference?
  • Assists the Admin. officer in Managing the ESARO and KCO (including 4 zonal offices) PP&E whose value is in excess of $3,000,000.00 by receiving new equipment from suppliers, ensures that the office equipment is properly tagged and inventorised for easy identification and tracking the movement of equipment from one office to another using both the VISION PP&E module and the manual database for non-attractive items.
  • Manages the office stores by receiving and issuing Office supplies for both KCO and ESARO and enters details of the receipts and issues on Bin cards. The value of the ESARO/KCO stores is approximately $150,000.00 per annum.
  • Undertakes the Reconciliation of the balances in the bin cards with the actual balances of the stores items and based on the balances decides and recommends to the supervisor on the re-ordering levels based on the balances and the lead times.
  • Coordinates and supervises the Stores physical stock take at least twice a year. The incumbent also organizes and oversees the physical verification exercise for KCO both Nairobi and zonal offices, ESARO non-expendable property and prepares reports highlighting any anomalies which may be noted during the physical stock take and verification exercises to the supervisor for corrective action to be undertaken immediately.
  • Captures and updates office equipment details in VISION to reflect the actual location of office equipment and allocates equipment to staff whenever required in line with set criteria for eligibility.
  • Monitors and supervises Office maintenance and maintenance of office equipment by contractors and certifies that the contractors have undertaken the job as required before payment is made.
  • Coordinates the movements of staff to new office locations and ensures that all staff members have the relevant equipment/items to carry out their day to day assignments.
  • Drafts Payments related to all Admin. Transactions in VISION. This entails checking that the amount indicated on the invoices are correct and in agreement with the obligating documents e.g. a Purchase order.
  • Responsible for compiling list of items to be disposed off, submits to the supervisor for onward submission to the Local Property Survey Board. Follows-up on the final approval of PSB recommendations and supervise the disposal accordingly. If items are to be disposed of through public auction, the incumbent makes necessary arrangement for the auction to take place.
To qualify as an advocate for every child you will have…
  • Possession of Kenya Certificate of secondary Education plus A Diploma in Management. Possession of a degree in Public/Business Administration will be an added advantage.
  • At least six years progressive work experience working in a busy industry with major work being Administrative, stores and inventory management.  Experience in usage of inventory and stores database software will be an added advantage.
  • Computer knowledge and usage of various computer applications like excel and MS word plus UNICEF applications like VISION will be an asset.
  • Fluency in both written and oral English and Kiswahili language.  Knowledge of a second UN language is an asset.
For every Child, you demonstrate…
UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.
  • The functional competencies required for this post are…
  • Communication
  • Working with people
  • Drive for results
  • Analyzing
  • Planning and Organizing and Following Instructions and Procedures
View our competency framework at
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
How To Apply
All Applications Done Online.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Applications close:  E. Africa Standard Time

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