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Massive Recruitment by IEBC

JOB TITLE: Communications Officer (Print) (1 Post)


SCALE: 6
LOCATION: Headquarters – Nairobi
DIRECTORATE: Directorate of Voter Education, Partnership and Communication
TERMS OF SERVICE: Permanent & Pensionable
Responsibilities
  • Assist in the planning and implementation of the Commission’s media and publications policy;
  • Assist in organizing press conferences, media coverage and attending to media enquiries;
  • Draft speeches, news releases and any other presentations;
  • Assist in the planning and implementation of the Commission’s
  • Information, Education and Communication (IEC) and related publicity activities;
  • Design and edit publications
Qualifications
  •  Must have a Bachelors’ degree in Journalism, Communications; Public Relations or equivalent from a recognized institution;
  • Must have at least three (3) years of relevant work experience in corporate communications;
  • Must have excellent script and speech writing skills;
  • Must have adequate knowledge of Kenya’s media;
  • Must be IT savvy especially on design and graphics
  • Must have good interpersonal and communication skills and a team player;
  • Must be computer literate and possess good analytical skills;
  • Must be a person of undoubted integrity

JOB TITLE: County Accountants (5 Posts)
SCALE:6
 LOCATION (COUNTY): Mandera County, Turkana County, Samburu County, Lamu County and Marsabit County
DIRECTORATE: Directorate of Finance
TERMS OF SERVICE: Permanent and Pensionable
 This position is responsible for supporting the County Elections Manager (CEM) on day to day operations and preparation of all books of accounts in the County office.
Responsibilities
  • Initiate payment process, prepare and examine vouchers received from the Constituency Office Clerks in the County;
  • Prepare payroll for the temporary hired election officials for the County;
  • Maintain cashbooks and bank reconciliation for the County;
  • Deduct and submit statutory deductions made in the County;
  • Disbursement of funds to constituency offices within the County and check off returns;
  • Advise the CEM on all County financial matters;
  • Certify and verify returns and vouchers in the County;
  • Write cheques and arranging for withdrawal of cash for County office use;
  • Ensure settlement of bills for the services and goods supplied to the County offices;
  • Handle leave records, office accommodation, medical issues, and any other administrative matters in the County;
  • Manage and update the risk register on electoral operations in the County;
  • Maintain leases, County assets titles and ensure security of all IEBC owned and hired premises;
  • Deal with procurement matters promptly as may be directed in collaboration with Supply Chain Management Assistant;
  • Identify constituency needs and supplies and address them for the County;
  • Coordinate and maintain proper staff files, personnel, and accounting records;
  • Certify and verify returns from the constituencies;
  • Prepare expenditure returns in the County
Qualifications
  • Must have a minimum of Bachelor’s degree in, Finance, Commerce or comparable discipline from a recognized institution;
  • Must be a Certified Public Accountant (CPA) (K) or its equivalent qualifications
  • Must be a member of ICPAK;
  • Must have at least three (3) years of service in a comparable position from a reputable organization;
  • Must hail from the County he/she is applying for as indicated in national identity
  • Must have good interpersonal and communication skills;
  • Must be a team player and possess good management and leadership skills;
  • Must be computer literate and possess good analytical skills;
  • Must be a person of undoubted integrity

JOB TITLE: Administration Coordinator (1 Post)
SCALE: 5
LOCATION: Headquarters – Nairobi
DIRECTORATE: Directorate of Human Resource and Administration
TERMS OF SERVICE: Permanent & Pensionable
Reporting to Manager, Administration the Administration Coordinator will be required to assist in the provision of effective and efficient administrative services and systems in the department.
Responsibilities
  • Assist in development of policies, procedures, plans, budgets and strategies to ensure provision of effective and efficient administrative services and systems;
  • Coordinate the effective management of equipment and facilities including repair and maintenance of buildings and other installations;
  • Ensure the implementation of the Commission’s facilities management policies;
  • Develop accountability measures, monitor the performance indicators within the department and ensure periodic reports;
  • Ensure the establishment of effective Office Management Services including Hospitality, Protocol, Janitorial Services, Courier, Switchboard and Supervision of other Administrative/Office Services
Qualifications
  • Must have a degree in either Land Economics, Public Administration, Business Administration, Public Facilities Management or related field from a recognized institution;
  • Must have a minimum of six (6) years of relevant work experience in a busy organization, two (2) of them at Senior Level;
  • Demonstrated track record in the successful implementation of administration strategies processes and
  • Must have good interpersonal and communication skills;
  • Must be a team player, good management and leadership skills;
  • Must be computer literate and possess good analytical skills

JOB TITLE: Senior Supply Chain Management Officer (2 Posts)
SCALE:5
LOCATION:Headquarters – Nairobi
DIRECTORATE: Directorate of Supply Chain Management
TERMS OF SERVICE: Permanent & Pensionable
 Reporting to the Procurement Manager, the Senior Supply Chain Management Officer will be responsible for ensuring timely procurement of goods, services and works; developing and implementing policies, and administrative systems in line with budgetary allocations.
Responsibilities
  • Preparation of procurement plans in liaison with user departments;
  • Procurement of good, works and services in line with the commission’s requirements;
  • Ensuring correct specifications from users, and proper requisition authorization;
  • Preparation of tender documents for procurement of goods, works and services;
  • Secretary to Commission Adhoc Evaluation Committees;
  • Provide professional procurement advice to Commission’s ad hoc tender committees;
  • Preparation of contract documents in liaison with user departments and legal directorate;
  • Preparation and monitoring of payments to suppliers
  • Executing procurement work processes efficiently as assigned;
  • Supervision of procurement officers and assistants;
  • Preparation and submission of accurate, timely and relevant reports and any other circular issued by the National Treasury;
  • Enforcing of Public Procurement and Assets Disposal Act, 2015, regulations and guidelines;
  • Ensuring users satisfaction on services rendered by the procurement directorate;
  • Maintain and archive procurement and disposal activities records;
  • Make procurement follow up and maintain appropriate registers;
  • Managing procurement related risks in the directorate and or Commission; and
  • Deputize the Manager Procurement
Qualifications
  • Must have a minimum of Bachelor’s degree in Procurement; Supply Chain Management or equivalent form a recognized institution;
  • A postgraduate diploma in Procurement or Supply Chain Management or equivalent form a recognized institution/professional body will be an added advantage;
  • Must be a member of a recognized professional procurement body with valid Practicing License from KISM;
  • Must have a relevant work experience of six (6) years in procurement, two (2) of which must have been at senior level;
  • Must be conversant with the provisions of the Public Procurement & Disposal Act 2015 and the related Regulations;
  • Must have good interpersonal and communication skills;
  • Must be a team player and possess good management and leadership skills;
  • Must be computer literate and possess good analytical skills;
  • Must be a person of undoubted integrity.

JOB TITLE: Constituency Administrative Assistants (19 Posts)
SCALE: 8
LOCATION (CONSTITUENCY); Lafey, Kesses, Malindi, Kasarani, Mwingi Central, Maara, Ikolomani, Kisumu Central, Kilifi South, Limuru, South Imenti, Kipkelion East, Kajiado West, Mwatate, Kilifi North, Daadab, Uriri, Mt. Elgon, Webuye West
DIRECTORATE: Directorate of Voter Registration and Electoral Operations
TERMS OF SERVICE: Permanent and Pensionable
 Reporting to the Constituency Election Coordinator (CEC), the Constituency Administrative Assistant shall be responsible for all matters pertaining the administration of the Constituency Offices where they shall be deployed.
 Responsibilities
  • Oversee the general management of constituency office in the absence of the CEC;
  • Completing voter registration control sheets and control registers;
  • Keep up to date statistics on voter registration exercise;
  • Updating regularly and maintaining and updated register of electors and making sure it is always accurate;
  • Checking that all electoral materials and equipment are in good working condition;
  • Assist the CEC in mapping of polling stations/registration centres;
  • Assist in publicity of voter registration of voters, elections, inspection of the register and any other activity to be undertaken by the Commission;
  • Quality control the work done by registration and polling officer on voter registration;
  • Receive, distribute and maintain an inventory of materials and equipment to registration centres in time;
  • Replacing lost and defaced voters cards with duplicate cards;
  • Assist in preparation of work plans, security plans, transport, and logistical plans;
  • Safeguarding registration data;
  • Assist in verifying the register of visitors;
  • Ensuring security of office records, equipment and documents, including classified materials; and preparing responses to basic routine correspondence;
  • Perform any other duties as assigned by the Commission
Qualifications
  • Must have a Bachelor’s degree in Social Sciences;
  • Must have three(3) years working experience in a busy organization;
  • Must hail from the Constituency he/she is applying for as indicated in the National Identity card;
  • Should be competent and confident in handling office records and processes;
  • Must have good interpersonal and communication skills and a team player;
  • Must be computer literate and possess good analytical skills;
  • Must be a person of undoubted integrity

JOB TITLE Constituency Election Coordinator (30 Posts)
SCALE 5
LOCATION
(CONSTITUENCY)
Baringo North, Yatta, Kirinyaga Central, Kacheliba, Wundanyi Ugunja, Mvita, Isiolo North, Pokot South, Suna East, Saboti, Rongo, Sigowet/Soin, Tigania East, Turkana Central, Sotik, Nambale, Laisamis, Samburu East, Kilgoris, Tetu, Kaiti, Mathioya, Turkana South, Chepalungu, Bura, Kitutu Masaba, Chesumei, Kieni, Mandera West
DIRECTORATE Voter Registration and Electoral Operations
TERMS OF SERVICE Permanent and Pensionable
Reporting to the Director Voter Registration through the respective County Election Managers, the Constituency Election Coordinator shall be responsible for all matters pertaining to administration of elections in their constituencies of deployment.
Responsibilities
  • Provide management support, develop and oversee the implementation of strategies, policies, plans and budgets at the constituency level while ensuring the alignment of these to the regional and overall Commission strategies;
  • Ensure that election operation activities at the constituency level comply with internal controls and budget restrictions;
  • Ensure provision of administrative support services at the constituency level including distribution of election materials, transport management, implementation of security policies and protocols and ensuring the safe custody of the Commission’s assets;
  • Be responsible for sound financial management and prudent use of all Commission funds at constituency level in line with Commission’s financial policies;
  • Liaise with the County Election Manager to implement training programmes for registration and election officials at the constituency level;
  • Identify, inspect suitable polling, nominations and tallying centers;
  • Liaise with regional administrative and security officials at the constituency level to ensure safety of Commission Assets;
  • Undertake the verification, compilation and revision of Constituency voter’s register as required by law from time to time;
  • Liaise with political parties with respect to elections and related activities;
  • Develop accountability measures, monitor the performance indicators at the constituency levels and ensure the timely preparation of periodic reports;
  • Be the Returning Officer during elections and the Voter Registration Officer during voter registration exercise;
  • Perform any other duties as assigned by the Commission.
Qualifications
  • Must have a minimum Bachelor’s degree from a recognized university;
  • Must have a minimum of Six (6) years working experience, two (2) of which must be at management level;
  • Must be a resident of the Constituency he/she is applying to be considered;
  • Should possess good negotiation, planning and coordination skills;
  • Proven experience in results-based management, monitoring and evaluation or managing election process is an added advantage;
  • Additional training, professional Qualifications and experience of fieldwork will be an advantage;
  • Must have good interpersonal and communication skills;
  • Must be a team player and possess good management and leadership skills;
  • Must be computer literate and possess good analytical skills;
  • Must be a person of undoubted integrity

JOB TITLE Manager, Communications and Public Affairs (1 Post)
SCALE 4
LOCATION IEBC Headquarters
DIRECTORATE Directorate of Voter Education, Partnership and Communication
TERMS OF SERVICE Permanent and Pensionable
Reporting to the Director of Voter Education, Partnership and Communication, the Manager, Communications and Public Affairs shall be responsible for developing communication strategies and policies and responding to public enquiries.
Responsibilities
  • Review and initiate Development and Implementation of Public Communications policies, strategies, work-plans and budgets; and design appropriate programmes and infrastructure to facilitate its implementation;
  • Initiate and coordinate research and surveys on various media issues and develop appropriate interventions including standards and regulations to manage the function;
  • In liaison with ICT directorate develop effective, reliable and secure external communications system to ensure timely information and public/stakeholder satisfaction and improvement of the Commission’s brand and image;
  • Planning and/or directing the development of programs for maintenance of favorable public image and the Commission’s agenda and accomplishments;
  • Develop and manage a robust and interactive website, social media and digital platforms;
  • Coordinate and organize fora where the Commission’s policies, programmes and projects can be propagated and promoted – oversee content generation for corporate speeches, media and all communication platforms; and serve as the media liaison for the Commission and facilitate effective media coverage of its activities;
  • Liaise with the relevant directorates and departments to establish efficient media and public response mechanisms, hotlines and interactive social media in line with the Commissions website and social media strategy
  • Coordinate and prepare media supplements, documentaries, press release/media features and provide periodic reports as may be required; and
  • Co-ordinate establishment and management of Commission’s media and information desks at head office and regional levels.
  • Supervising, guiding, mentoring, coaching, training and development of communications personnel in the department
Qualifications
  • Must have a degree in Communications, Public Relations or equivalent form from a recognized institution;
  • A Master’s Degree in Communications or equivalent form a recognized institution;
  • Must have a minimum of ten (10) years of communications work experience, three (3) of which must be at management level;
  • Must be a member of a registered professional body with valid membership certificate;
  • Must have experience in stakeholder/public relations or engagement;
  • Must have experience in editorial and excellent script and speech writing skills;
  • Must have adequate knowledge of Kenya’s media;
  • Must have good interpersonal and communication skills;
  • Must be a team player and possess good management and leadership skills;
  • Must be computer literate and possess good analytical skills;
  • Must be a person of undoubted integrity.
Integrity Clearance
Shortlisted applicants shall be required to avail clearances from the following institutions as they appear for interview;
  • Ethics and Anti-Corruption Commission (EACC);
  • Directorate of Criminal Investigation (DCI);
  • Kenya Revenue Authority (KRA);
  • Office of the Director of Public Prosecutions (ODPP);
  • Higher Education Loans Board;
  • Professional bodies (where applicable) to which the applicant is a member e.g. LSK, IHRM, KISM, ICPAK, AAK, IEK etc. (where applicable) and
  • Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.
How To Apply
Applications are strictly online. Details, including job requirements are available on the Commission website, https://www.iebc.or.ke/iebcjobs
After completing online application, applicants are also required to submit hard copies of application letters, detailed CVs, academic certificates, testimonials, and ID/Passport to:
The Commission Secretary/CEO
Independent Electoral and Boundaries Commission,
15th floor Anniversary Towers,
P.O. Box 45371-00100,
Nairobi
Application deadline is on 29/01/2020 at midnight
Canvassing will lead to disqualification of any applicant.

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