Head of Health, Nutrition & Social Services
Administrative Officer
Procurement Officer (2 Posts)
Head of Supply Chain
Head of Health, Nutrition and Social
Services
Reporting to:
Deputy Secretary General – Programs
Job Location:
Nairobi
Supervision: Program Manager(s)
Job
Description
Responsible for the design, development,
implementation and evaluation of an integrated community-based health programme
comprising first aid, blood donor, reproductive health, public health as well
as emergency health care management. Other responsibilities include
implementation of disease prevention and control measures to combat the spread
of infectious diseases. In addition, responsible for creating collaborative
partnerships and networks, mobilization of resources as well as lobby and
advocacy aimed at improving access and public health emergencies preparedness
and response.
Responsibilities
·
Coordinate
with Branches, Regions, communities and other stakeholders in order to develop
a strategic community-based health plan and budget aligned to the Society’s
strategic objectives as well as Government health policies and strategies
·
Develop and
implement First-Aid training programmes to equip staff, volunteers and
communities with skills that would enable them to respond effectively and
efficiently to emergencies occasioned by disasters, emergencies and
accidents
·
Develop and
implement strategies that integrate blood donor services within humanitarian
relief activities to facilitate the collection of adequate and safe supply of
blood for transfusion through recruitment and retention of voluntary unpaid
blood donors
·
Develop and
implement community-based safe and affordable water and sanitation programme as
well as strengthen the community’s capacity to not only adopt water, sanitation
and hygiene practices but also take ownership, operate, maintain and manage in
a sustainable manner the installed infrastructural facilities
·
Develop
strategies for integrating social service programme within humanitarian relief
activities focusing on children’s homes, homes for the aged, prisons and
refugee camps as well as rehabilitation of people affected by disasters.
·
Develop and
implement integrated and sustainable community-based disease prevention and
control programme encompassing reproductive health, public health, nutrition
and hygiene promotion to prevent infectious diseases, reduce mortality and
improve maternal-child health among vulnerable populations.
·
Develop and
implement emergency health programme aimed at assisting refugees and internally
displaced persons as well as victims of natural disasters and disease
outbreaks.
·
Develop
strategies for strengthening collaborative partnerships and networks with
stakeholders, development partners, government agencies, the private sector and
other players to ensure organizational effectiveness.
·
Develop and
implement resource mobilisation strategies, including coordinating the
preparation of funding proposals and appeals for material assistance
·
Coordinate
monitoring and evaluation of donor funded programmes by staff in order to
evaluate progress, ensure accountability, determine impact and report on
significant achievements to ensure organisational learning
·
Develop and
implement lobby and advocacy programmes with a view to reform laws and policies
that hamper the implementation of effective disaster management to ensure that
KRCS is recognised as the leading player in the provision of humanitarian
relief services.
·
Participate
in the employment of staff in order to ensure that the candidates selected have
the required job competencies and are provided with a job orientation and
induction programme necessary for effective performance.
·
Review
incidents of violations against organisational policy and regulations as well
as handling employee disputes and taking appropriate action in line with
approved policies, procedures and regulations.
·
Plan, monitor
and evaluate the performance of programme staff against set targets and
objectives, assess training needs and implementing development action plans
aimed at building the capacity of individuals and multi-disciplinary teams.
·
Represent the
Society at local, regional and international meetings, conferences and
workshops and other forums to promote the activities of KRCS and articulate
issues related to humanitarian relief.
·
Prepare
concept papers, board papers, periodic progress reports and annual reports
showing organisational achievements against planned targets as well as
providing justification for performance variances and areas of improvement.
KEY
COMPETENCIES
·
Broad
knowledge of emergency and public health management, humanitarian relief
issues, trends and goals at national, regional and international levels aimed
at preventing and alleviating human suffering as a result of disasters.
·
Strong
leadership, team building, conflict resolution and ability to deliver the
Society’s articulated vision for change, create a sense of urgency around
change and motivates staff to join change efforts.
·
Ability to
initiate and manage change and to recognise and adjust to rapidly changing
conditions in order to align programmes to the strategic plan.
·
Strong
communication and presentation skills in both English and Kiswahili, including
ability to develop reports and prepare relevant publications.
·
Strong
interpersonal and cross-cultural skills including the ability to build
collaborative relationships with sensitivity to cultural, ethnic and political
issues.
·
Demonstrated
ability to influence and resolve differences and conflicts.
·
Technical
expertise in strategic management, project planning, budgeting and
implementation ability as well as programme monitoring and evaluation.
·
Demonstrated
competence in resource mobilisation including implementation of effective
fundraising strategies to aimed at expanding financial resources.
·
Ability to
develop and implement accountability and performance management systems, giving
candid performance feedback and providing support for professional development
efforts linked to strategic objectives.
·
Ability to
maintain high standards of personal integrity; establishing straightforward,
productive relationships; treating all individuals with fairness and respect,
demonstrating sensitivity for ethnic, cultural and gender differences.
·
Demonstrated
ability to establish flexible multidisciplinary teams in an environment
conducive to continuous learning, creativity and innovation.
·
Ability to
empower programme staff through coaching and counselling by emphasizing
accountability and results oriented management rather than direct supervision
and control of programme design and implementation.
·
Demonstrated
proficiency in computer applications such as word processing, spreadsheets,
data-base, email and utilization of the internet.
·
Ability to
monitor project against milestones, double-checks the accuracy of information
to discover weakness and strive for high quality performance.
Qualifications
·
BSc Public
Health or Licensed medical doctor (MBCHB) plus a relevant post-graduate such as
MSc in Public Health (MPH) or equivalent qualifications
·
Membership to
relevant professional bodies essential
·
Over eight
(8) years’ experience in planning, implementing and evaluating community-based
public health programmes in emergency/relief context.
SKILLS/ KNOWLEDGE
·
Demonstrate
high levels of integrity.
·
Decision
making.
·
Ability to
interpret long term plans, programs and budgets developed at senior management
level.
·
Interpersonal
and leadership skills.
·
Business/Financial
Acumen, Business Savvy, Innovative.
·
Project
management skills.
·
Ability to
develop plans, programs, SOPS, and coordination of workflows.
How to Apply
Administrative Officer
Job Title: Administrative Officer
Job Description
To manage the facilities functions
of the Kenya Red Cross, PNS support under the supervision of the Head of Supply
Chain, as relates to office and residential accommodation, utilities and
processing of Resident Permits.
Responsibilities
·
Manage
facilities function for Kenya Red Cross, PNS Support ensuring cleaning services
for office facilities are undertaken as well as regular inspection for repair
and maintenance of office facilities.
·
Processing of
Resident Permits ensuring prompt and high quality service delivery.
·
Ensure that
all in-coming international staff are well facilitated, and that they return
all equipment, assets and any other property in their possession before they
are signed off.
·
Ensure
standardised filing and archiving system for all files relating to work
permits, leases, utilities for ease of management, record keeping, timely
retrieval of documents and reference.
·
In
conjunction with IT department, ensure proper maintenance of office equipment
including photocopiers as well as the provision of office consumables.
·
Maintain an
up-to-date inventory of the moveable assets.
·
Coordinate
management of telephone lines including direct lines and mobile phones,
monitoring, monthly costs and liaising with senior IT on obtaining reports.
·
Coordinate
Lease agreements for the houses, by keeping track of expiry dates, renewals,
notice periods, payments, etc.
·
Ensure that
all utility bills are settled in time and that there are no service
interruptions.
·
Work with the
Head of security to ensure proper custody of office keys and necessary
duplications are being made.
·
Facilitate
all the PNS procurements by being their Liaison with the procurement unit to
ensure timely requests and deliveries
·
Keep
statistics of the number, frequency and value of services rendered for cost
recovery as well as information sharing.
·
Facilitate
processing of courier services (DHL/FedEx) and capturing the records for cost
recovery.
·
Carry out any
other assignments that may be assigned by line Manager.
Qualifications
Bachelor’s degree in Business
Administration, International Relations, Procurement/Logistics or any relevant
field.
Personal
Attributes
·
Sensitive to
cultural diversity
·
Able to work
in a team and under pressure
·
High degree
of integrity, discretion, and personal conduct
·
Flexible and
adaptable to changing working conditions
·
Self-motivated,
with good judgment and initiative
·
Advanced
verbal and written communication skills
·
Good
interpersonal skills
·
High level of
attention to detail
·
Able to
priorities and meet deadlines
·
Ability to
work extra hours
Experience
·
5 years or
more experience in administration in any other relevant office support areas
SKILLS/
KNOWLEDGE
·
Demonstrated
knowledge of customer care
·
Excellent
computer knowledge
·
Basic
knowledge of finance & accounting
·
Fluency in
English and Kiswahili. Knowledge of French an asset
How to Apply
Procurement Officer (2 Posts)
Procurement Officer (2 posts)
Job Description
Responsible for monitoring all
procurement activities that includes sourcing to contracting. Responsible for
all international shipments which include permit applications and clearance in
liaison with the clearing agents.
Responsibilities
·
Prepare and
review of bid documents
·
Process
clearance and forwarding documentation for international shipments
·
Follow up and
clarify specifications with user departments
·
Track
deliveries and send feedback notifications on any delays
·
Create and
maintain good relationship with suppliers
·
Carry out
procurement activities for the different user departments
·
Undertake
vendor rating to check consistency of supplier performance
·
Prepare
contracting documents
·
Review tender
evaluation reports
·
Facilitate
local travel for all staff
Qualifications
·
Bachelor’s
Degree in Procurement and Supply Chain Management
·
Relevant
professional qualification.
·
Member of a
relevant professional body.
·
Minimum of
three (3) years’ relevant experience
SKILLS/ KNOWLEDGE
·
Ability to
communicate both inside and outside the organisation, Formal presentation.
·
Analytical
skills.
·
Quality work
output, Contributes to team success, Initiating action, applied learning.
·
Negotiating
skills
·
Demonstrate
high levels of integrity.
·
Seeks continuous learning.
How to Apply
Head of Supply Chain
Head of Supply Chain
Reporting
to: Deputy
Secretary General – Corporate Services
Job
Location:
Nairobi
Supervision:
Logistics manager
Procurement Manager
Clearing & Forwarding
Warehouse Manager
Administration Officer
Job Description
Responsible for the management and
coordination of the supply chain, logistics and procurement functions to ensure
efficient and effective acquisition and delivery of materials, goods and
supplies in line with the public procurement act and regulations, and the KRCS
procedures.
Responsibilities
Strategic
Planning:
·
Develop,
implement and evaluate a strategic supply chain management plan and budget
to support the execution of the Society’s strategic plan
·
Coordinate
the design, development, implementation and evaluation of comprehensive
supply chain management policy, procedures and systems which provides
guidelines to line managers on cost-effective and timely acquisition and
delivery of materials, goods and supplies
·
Coordinate
the development, implementation and evaluation of an effective procurement plan
and tender specification for purchasing supplies and capital equipment in line
with the approved budget.
·
Provide
direction, leadership and operational excellence within the department to
ensure compliance with relevant government policies on procurement, supplies
management and disposal
·
Coordinate
business development initiatives aimed at expanding the Society’s financial
resource base to support implementation of strategic objectives aimed at
financial self-sustainability through initiation of supplemental income
generation avenues.
Procurement
·
Take an
active lead in introduction, development and implementation of best procurement
practices
·
Coordinate
the procurement, receipt and verification of supplies, warehousing and
inventory management
·
Develop and
implement an effective procurement and warehousing management information
system for monitoring and tracking costs of materials, goods and services in
order to control expenditure and ensure efficient use of the organizational
resources
·
Oversee the
proper maintenance, storage and security of procurement, warehousing and
logistics documents in order to ensure that they are properly filed, secured
and readily accessible for action
Logistics
·
Oversee the
overall supply planning and logistics function and provide leadership on
optimization of inbound logistics, warehousing and product demand fulfilment
through a centralized process.
·
Coordinate
the issuing of materials, goods and supplies against approved requisition
orders; as well as maintaining accurate stock records in order to ensure
security and availability of materials, goods and supplies
·
Participate
in contract negotiations with suppliers and contractors and follow up to ensure
that all contractual obligations are fulfilled and are cost-effective.
·
Develop and
implement a responsive distribution and transportation system to ensure timely
delivery of materials, goods and supplies to designated Regions and Branches
according to order specifications
·
Coordinate
logistics to ensure timely distribution of relief supplies to regions and
branches
Warehouse
Management:
·
Coordinate
the development, planning and implementation of warehouse activities, involving
receipt of goods and supplies, verifying information on delivery notes and
supply requisitions in order to establish the accuracy of orders.
Fleet
Management:
·
Coordinate
effective maintenance and repair of the Society’s fleet of motor vehicles and
related machinery to ensure optimum utilization of motor vehicles.
·
Coordinate
the investigation of motor-vehicle accidents, providing estimates for repair
and maintenance costs as well as following up with garages and insurance
companies to ensure the availability of high quality motor-vehicle transport
fleet.
·
Coordinate
risk assessment and ensure that the Society’s properties and assets are
properly insured for damage and loss. In addition, lodge insurance claims and
follow up to ensure that compensation is paid on time.
Relationship
Management
·
Coordinate
and manage facilities functions of the Kenya Red Cross PNS support with
relation to office, residential accommodation, utilities and Resident permits
·
Coordinate
the organization of fundraising events, effective property management as well
as developing effective corporate partnerships to maximize opportunities for
generating additional financial support.
·
Cultivate a
network of strong and lasting partnerships with stakeholders in the NGO
humanitarian sector and relevant Government agencies to ensure continuing
support to the Society’s mission and strategic objectives.
·
Represent the
Society at meetings, conferences and workshops and other forums to promote and
articulate issues related to humanitarian relief
Financial
Management
·
Budgeting,
reporting and analysis of procurement costs to ensure high visibility and
control of procurement related expenses.
·
Manage the
operational expenditure of the department.
·
Coordinate
the organization of fundraising events, effective management of commercial
First Aid and property management as well as developing effective corporate
partnerships to maximize opportunities for generating additional financial
support
Facility
Management
·
Planning and
coordinating all installations and refurbishments
·
Managing the
upkeep of equipment and supplies to meet health and safety standards
·
Inspecting
buildings’ structures to determine the need for repairs or renovations
People
Management
·
Provide
technical leadership to multidisciplinary teams to enable them develop,
implement and evaluate strategic management plans and budgets aimed at
improving performance standards and organizational effectiveness
·
Initiate and
participate in organizational performance reviews, and business process
improvement programmes, as well as undertake special investigations aimed at
improving organizational effectiveness
·
Participate
in the recruitment and selection of procurement, warehousing and logistics
staff to ensure that candidates selected have the required job competencies and
are provided with orientation and induction programme necessary for effective
job performance
Qualifications
·
Bachelor’s
Degree in Procurement and Supply Chain Management
·
Relevant
professional qualification.
·
Member of a
relevant professional body.
·
Minimum of
ten (10) years’ relevant experience with five (5) years managerial level
DESIRED COMPETENCIES
Technical
·
Procurement
Principles – Familiarity with public procurement guidelines and procedures as
well as donor agency procedures and regulations for acquisition and disposal of
assets
·
Administration
and Management — Knowledge of business and management principles involved in
strategic planning, resource allocation and human capital management
·
Property
management skills
·
Skills in
transport, distribution, maintenance and repair of motor vehicles
·
Proficiency
in word processing, databases, spreadsheet applications and computerized supply
chain software packages
Generic
·
Multi-tasking
/ Planning and Organizing – Ability to organize large volumes of procurement
requirements for a broad range of operational needs.
·
Inspiring
Trust – Ability to handle sensitive and confidential information appropriately.
·
Negotiation:
Exploring alternatives and positions to reach outcomes that gain all parties’
support and acceptance; striving for outcomes that are a win-win for all
parties involved.
·
Determining
Financial Impact: Understanding the financial consequences of decisions;
understanding economic value for the system; acting as an owner of the business
and making decisions that ensure long-term value for the organization.
·
Monitoring
Information. Establishing and using ongoing procedures to collect and
review information necessary to manage projects or ongoing activities
·
Understanding
the Business: Uses knowledge of the value chain to achieve profitable
volume growth; perceives the impact and implications of decisions on the value
chain and on the competition.
·
Putting
customers first – listens to and understands the needs of customers. Reviews
service levels, evaluates feasibility and profitability of service. Makes sure
the team focus on delivering customer needs.
How to Apply