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NGO Jobs in Kenya – USAID

Scope of Work

Position: Senior Finance Manager
Activity: USAID Kenya / East Africa Journey to Self-Reliance (J2SR) Mission Support Program
Implementer: SoCha LLC                           
Company Background: SoCha (a portmanteau of Social and Change) is an independent Monitoring, Evaluation and Learning (ME&L) firm that provides bespoke solutions to social challenges. Since our inception in 2010, we have grown into a fully-fledged ME&L services firm that specializes in advancing innovative methodologies and changing the way donors find solutions to social problems.

Activity Background: USAID/Kenya East Africa seeks to advance what self-reliance means for Kenya and the broader region. To support USAID/KEA to align programming toward promoting self-reliance outcomes, SoCha LLC has recently been awarded and will implement a two-year (optional three-year) mission support program to enable USAID to pivot into this journey to self-reliance (J2SR).
To support this journey, the J2SR program will support USAID/KEA to understand context, align programs, collect data, understand complexity, and apply learning to program adaptation.
Thus, the Journey to Self-Reliance program aims to:
1.   Strengthen monitoring, verification, and reporting systems;
2.   Improve the utilization of evaluations, assessments, and analyses to fulfill learning objectives and inform decisions;
3.   Improve internal and external coordination, collaboration, and learning;
4.   Enhance practices of learning and adapting; and
5.   Support strategy development and process management.
J2SR is both a support contract and a core learning mechanism for the USAID/KEA mission.
J2SR will support USAID/Kenya and East Africa across all technical areas, operating in Nairobi, Kenya with travel in both Kenya and the East Africa region.
J2SR will partner with local organizations and local firms and will work to build local capacity to drive ambitious development agenda throughout Kenya and East Africa.
Position background: The J2SR program, implemented by SoCha LLC, seeks a highly motivated Senior Finance Manager based in Nairobi and report directly to the Director of Finance and Administration.
Responsibilities:
Financial Management, Policies and Procedures:
·         Ensure that SoCha LLC, policies, procedures, guidelines and other appropriate policies are implemented and regularly updated based on SoCha international procedures, and in compliance with Kenyan laws.
·         Use QuickBooks accounting software to monitor actual expenditure against budget
·         Ensure and maintain reliable and accurate accounting records for the organization and produce management accounts to facilitate the effective management of the organization.
·         Supervise and check all financial activities for accuracy and quality of information.
·         Analyze financial information and reports, identify problem areas, take remedial action where necessary and make recommendations to the Director, management and other staff as appropriate.
·         Conduct analyses of records of current and past operations to determine trends and monitor the financial health of the organization.
Financial Reporting:
·         Ensure the timely submission of high-quality financial reports for internal and external audiences.
·         Proactively draw attention to any problem areas and initiate solutions in consultation with the Director of Finance & operations and other staff as appropriate.
·         Review SoCha Programme financial reporting processes and improve their efficiency and effectiveness.
·         Ensure also timely monthly closing of accounts and sending the relevant reports to HQ before the deadline.
Budgeting and Cash Flow:
·         Produce regular analyses of income and expenditure to assist the Finance and Operations Director and senior management team in the budget monitoring process.
·         Prepare budget guidelines and support the annual budget preparation.
·         Develop annual cash flow forecasts and monitor to ensure sufficient local funds are available to meet the organization’s requirements.
·         Support Programme Managers with timely, high-quality financial information and analysis.
Liaison and Communications:
·         Liaise and regularly communicate financial information and analyses to Directors and senior management team, Programme Directors and Coordinators and other staff as appropriate.
·         Oversee payroll and preparation of social charges (NSSF) and tax remittances (PAYE) for staff each month
·         Maintain current and accurate bank balances and check distribution list
·         Reconcile all project bank and cash accounts at the end of every month
·         Prepare monthly reports on outstanding advances and work with employees and supervisors to clear advances
·         Design a system for documents and records management, including electronic and physical filing of all financial documentation
Qualifications:
·         Bachelor’s degree (finance, accounting or related degree)
·         5+ years demonstrable experience managing finances for donor funded projects
·         Excellent communication skills
·         Knowledge of MS Excel and Word
·         Experience with QuickBooks software
Place of performance: Nairobi, Kenya with occasional travel within Kenya or East Africa region
Period of performance: Through the life of the activity, October 15, 2021, unless extended by a modification to the employment agreement, or terminated in accordance with SoCha LLC policy and Kenya law
Reporting: The Senior Finance Manager reports to the Director of Finance & Administration
How to Apply
Interested candidates must submit their CV by end of the day, Thursday November 28, 2019.
To apply, kindly click on this link: https://socha.today/senior-finance-manager/

Position: Logistics Specialist
Activity: USAID Kenya/East Africa Journey to Self-Reliance (J2SR) Mission Support Program
Implementer: SoCha LLC
Company background: SoCha (a portmanteau of Social and Change) is an independent Monitoring, Evaluation and Learning (ME&L) firm that provides bespoke solutions to social challenges. Since our inception in 2010, we have grown into a fully-fledged ME&L services firm that specializes in advancing innovative methodologies and changing the way donors find solutions to social problems.
Activity background: USAID/Kenya East Africa seeks to advance what self-reliance means for Kenya and the broader region. To support USAID/KEA to align programming toward promoting self-reliance outcomes, SoCha LLC has recently been awarded and will implement a two-year (optional three-year) mission support program to enable USAID to pivot into this journey to self-reliance (J2SR).
To support this journey, the J2SR program will support USAID/KEA to understand context, align programs, collect data, understand complexity, and apply learning to program adaptation.
Thus, the Journey to Self-Reliance program aims to:
·         Strengthen monitoring, verification, and reporting systems;
·         Improve the utilization of evaluations, assessments, and analyses to fulfill learning objectives and inform decisions;
·         Improve internal and external coordination, collaboration, and learning;
·         Enhance practices of learning and adapting; and
·         Support strategy development and process management.
J2SR is both a support contract and a core learning mechanism for the USAID/KEA mission.
J2SR will support USAID/Kenya and East Africa across all technical areas, operating in Nairobi, Kenya with travel in both Kenya and the East Africa region.
J2SR will partner with local organizations and local firms and will work to build local capacity to drive ambitious development agenda throughout Kenya and East Africa.
Position background: Reporting directly to the Finance and Operations Director, the Project Logistics Specialist will manage and coordinate all logistical activities for MSP project. The full-time Logistics Specialist will oversee all aspects of logistical services for the project’s office according to USAID and SoCha regulations.
The Logistics Specialist will also coordinate and ensure provision of logistical and administrative support for all project activities including event planning, meetings, travel and related.
Responsibilities:
·         Oversee all Logistical activities on the project, support, and follow-up on procurements, and ensure compliance with relevant procedures related to travel.
·         Plan and support all logistics for monitoring activities, evaluation activities, and other project activities.
·         Ensure effective operations by coordinating with drivers, venues, suppliers, activity-specific logisticians, etc.
·         Mobilize personnel and consultants by arranging travel and accommodation.
·         Maintain and update the project’s calendar of activities.
·         Collaborate with technical and program teams and staff to draft contracts with vendors and service providers related to logistical.
·         Draft Requests for Quotations/Proposals, coordinate proposal reviews, and write selection memos in accordance with USAID and SoCha LLC policies.
·         Foster and manage all relationships with vendors and service providers and ensure compliance with the terms of their contracts or service agreements.
·         Other responsibilities, as determined by the Finance and Administration Director.
Qualifications:
·         Minimum of a bachelor’s degree.
·         Three years of experience serving in a related position, overseeing logistics and procurement for USAID projects
·         Proficiency in Microsoft Office applications, particularly Word and Excel.
·         Experience in conducting comparative cost analyses.
·         Demonstrated knowledge of USAID procurement rules and regulations.
·         Exceptional organizational skills and attention to detail.
·         Ability to organize, manage, prioritize, and follow through on multiple tasks in a fast-paced, deadline-oriented environment.
·         Proven capacity to take initiative and willingness to learn new skills as needed.
·         Strong work ethic and the ability to work well independently and as part of a team.
·         Experience in negotiating vendor contracts (including price levels, terms of delivery, etc.)
Place of performance: Nairobi, Kenya with occasional travel within Kenya or East Africa region
Period of performance: Through the life of the activity, October 15, 2021, unless extended by a modification to the employment agreement, or terminated in accordance with SoCha LLC policy and Kenya law
Reporting: The Senior Logistics Specialist reports to the Director of Finance & Administration
How to Apply
Interested candidates must submit their CV by end of the day, Thursday November 28, 2019.
To apply, kindly click on this link: https://socha.today/logistics-specialist/

Position: Information and Communication Technology Manager
Activity: USAID Kenya/East Africa Journey to Self-Reliance (J2SR) Mission Support Program
Implementer: SoCha LLC
Company background: SoCha (a portmanteau of Social and Change) is an independent Monitoring, Evaluation and Learning (ME&L) firm that provides bespoke solutions to social challenges. Since our inception in 2010, we have grown into a fully-fledged ME&L services firm that specializes in advancing innovative methodologies and changing the way donors find solutions to social problems.
Activity background: USAID/Kenya East Africa seeks to advance what self-reliance means for Kenya and the broader region. To support USAID/KEA to align programming toward promoting self-reliance outcomes, SoCha LLC has recently been awarded and will implement a two-year (optional three-year) mission support program to enable USAID to pivot into this journey to self-reliance (J2SR).
To support this journey, the J2SR program will support USAID/KEA to understand context, align programs, collect data, understand complexity, and apply learning to program adaptation.
Thus, the Journey to Self-Reliance program aims to:
·         Strengthen monitoring, verification, and reporting systems;
·         Improve the utilization of evaluations, assessments, and analyses to fulfill learning objectives and inform decisions;
·         Improve internal and external coordination, collaboration, and learning;
·         Enhance practices of learning and adapting; and
·         Support strategy development and process management.
J2SR is both a support contract and a core learning mechanism for the USAID/KEA mission.
J2SR will support USAID/Kenya and East Africa across all technical areas, operating in Nairobi, Kenya with travel in both Kenya and the East Africa region.
J2SR will partner with local organizations and local firms and will work to build local capacity to drive ambitious development agenda throughout Kenya and East Africa.
Position background: The J2SR program, implemented by SoCha LLC, seeks a highly motivated Information and Communication Technology Manager based in Nairobi and report directly to the Director of Finance and Administration.
Responsibilities:
Oversight
·         Oversee the establishment of robust information technology systems throughout the project.
·         Oversee the installation, configuration and troubleshooting of individual and networked computer systems.
·         Develop and oversee compliance with written operating guidelines and maintenance schedules.
Support
·         Quickly respond to problems or interruption in network access.
·         Help all MSP Project staff with computer-related problems, requests, or questions.

·         Work with appropriate administrative staff to resolve problems with network connection caused by factors outside the office space.
·         Stay on-call when out of the office to help staff with problems or questions related to the network.
·         Establish strong IT support systems through staff training.
Oversee basic server maintenance
·         Supporting installation, configuration of Email on Smartphone (Android, Blackberry, and Apple).
·         Lead communication with all local IT vendors.
·         Identify training needs and instruct staff on use of computer programs and applications, including providing instructions on the use of systems, software, and hardware.
User support and training;
·         Management and supervision of support provided by local companies (ISP or other provides or IT services);
·         Ensure project equipment, systems, and applications are up-to-date and accessible by staff, as appropriate;
·         Ensure security and integrity of all project data storage and computer systems;
·         Monitor server and network performance, including hardware and software usage patterns and modify network configuration to ensure maximum efficiency and security;
Access
·         Coordinate management and upkeep of Information Technology Systems, as well as requesting access or deleting access to project systems.
·         Maintain email accounts for all staff and confidentiality of all passwords and other restricted information.
Procurement/Inventory Management
·         Where appropriate, work with Admin Manager to establish agreements with local vendors.
·         Verify the adequacy of power supply, grounding, cabling, telephone line wiring, connectors, and other system infrastructure.
·         Verify the completeness of delivered software, including adequacy of licensing, and ensure that licensing and registration is completed for all project procured software.
·         Maintain tracker of software licenses within project
·         Maintain warranties for IT related products
·         Provide technical review and approvals, as appropriate, of all procurements involving ICT services and equipment;
·         Prepare procurement specifications and SOWs for IT procurements.
Installation
·         Install IT hardware and all procured software,
·         Server and server application maintenance
Maintenance
·         Ensure that all IT systems are well-protected against viruses, power supply fluctuations and other threats to the systems.
·         Properly maintain all computer and multimedia equipment in the MSP project office.
·         Maintain Project Record Map and ensure project files are maintained in accordance to the record map in SharePoint.
·         Maintain computer systems and servers, including trouble-shooting computer software and hardware problems and preparing computers for use by project personnel.
·         Server and server application
·         Maintain a good knowledge and understanding of all policies and procedures as set forth in the project’s Field Operations Policy Manual.
Backup
·         Back up project servers with a frequency
·         Remove backup tapes from server and store in a secure location.
·         Backup all project electronic records and clean equipment prior to disposing to other partners.
·         Other ad hoc requests
Qualifications:
·         Bachelor’s Degree in Information Technology, Master’s Degree (preferred)
·         5+ years working experience of demonstrable experience managing Information Technology on donor funded projects
·         Excellent writing, computer and organizational skills
·         Proven ability to work closely with a variety of project stakeholders including local senior and support staff, USAID personnel, Home Office staff, consultants, vendors and subcontractors to work collaboratively to solve Information Technology problems as they arise; and
·         Proven ability to independently plan and execute complex tasks while addressing daily management demands
Place of performance: Nairobi, Kenya with occasional travel within Kenya or East Africa region
Period of performance: Through the life of the activity, October 15, 2021, unless extended by a modification to the employment agreement, or terminated in accordance with SoCha LLC policy and Kenya law
Reporting: The Information and Communication Technology Manager reports to the Director of Finance & Administration
How to Apply
Interested candidates must submit their CV by end of day, Thursday November 28, 2019.

Position: Human Resources and Administration Manager
Activity: USAID Kenya / East Africa Journey to Self-Reliance (J2SR) Mission Support Program
Implementer: SoCha LLC
Company background: SoCha (a portmanteau of Social and Change) is an independent Monitoring, Evaluation and Learning (ME&L) firm that provides bespoke solutions to social challenges.
Since our inception in 2010, we have grown into a fully-fledged ME&L services firm that specializes in advancing innovative methodologies and changing the way donors find solutions to social problems.
Activity background: USAID/Kenya East Africa seeks to advance what self-reliance means for Kenya and the broader region. To support USAID/KEA to align programming toward promoting self-reliance outcomes, SoCha LLC has recently been awarded and will implement a two-year (optional three-year) mission support program to enable USAID to pivot into this journey to self-reliance (J2SR).
To support this journey, the J2SR program will support USAID/KEA to understand context, align programs, collect data, understand complexity, and apply learning to program adaptation.
Thus, the Journey to Self-Reliance program aims to:
·         Strengthen monitoring, verification, and reporting systems;
·         Improve the utilization of evaluations, assessments, and analyses to fulfill learning objectives and inform decisions;
·         Improve internal and external coordination, collaboration, and learning;
·         Enhance practices of learning and adapting; and
·         Support strategy development and process management.
J2SR is both a support contract and a core learning mechanism for the USAID/KEA mission.
J2SR will support USAID/Kenya and East Africa across all technical areas, operating in Nairobi, Kenya with travel in both Kenya and the East Africa region.
J2SR will partner with local organizations and local firms and will work to build local capacity to drive ambitious development agenda throughout Kenya and East Africa.
Position background: This position is responsible for all Human Resources and Administrative matters in Nairobi office.
The Human Resources and Administration Manager will directly supervise the Admin Assistants.
Responsibilities:
Human Resources
·         Manage all aspects of recruitment—advertising, reviewing and short-listing applications, scheduling and participating in interviews, checking references, gathering all necessary documents and ensuring they are accurate and complete, and preparing and presenting offers.
·         Ensure that all LTTA and STTA recruitment documentation are complete and saved in appropriate systems folders.
·         Prepare Independent Consultant Agreements and Employment Agreements, collect complete and accurate supporting documentation, monitor level of effort, and distribute monthly STTA tracker.
·         Manage staff on-boarding to ensure set-up of necessary equipment, systems, and other needs are in place upon LTTA and STTA start date, and oversee the orientation of newly hired LTTA staff.
·         Review all staff timesheets for accuracy and completeness, ensure that all staff adhere to SoCha timekeeping and leave policies, and monitor staff leave balances.
·         Ensure consultants and employees are paid in a timely manner and manage any necessary consultant amendments and employment agreement modifications.
·         Draft and update the MSP Personnel Manual and Local Employee Compensation Plan, ensuring they are in accordance with SoCha and USAID policies and regulations, and Kenyan labor law.
·         Oversee all aspects of national and regional personnel performance and professional development tasks—goal setting, regular evaluation, and end-of-year assessments.
·         Contribute to procurement of health insurance, ensure that all staff are enrolled in Project insurance policies and serve as point of contact for any ongoing communication with providers.
·         Manage all immigration needs of expat LTTA and STTA staff.
Administration Task
·         Direct and supervise the work of Administrative Assistants
·         Establish procedures for the operation and maintenance of the office
·         Supervise the work of service providers including, IT services, security
·         Manage the office budget for all ongoing services and costs (e.g. rent, utilities, supplies, maintenance, telephone) for all offices;
·         Maintain lease agreements and utilities accounts for office. Ensure proper record system is in place to track usage
·         Ensure that a system is in place to monitor staff communication costs, including mobile phones and modems
·         Ensure all inventory is properly tagged and recorded in the inventory records
·         Conduct semiannual physical inventory and record any losses or damaged items. Prepare report to USAID for any losses
·         Assist program staff to manage events (e.g. budgets, venues, equipment and supplies)
·         Prepare annual property report for USAID
·         Participate as a full member in the Security Management Team
·         Other tasks, as assigned by the supervisor.
Qualifications:
·         Bachelor’s Degree in business administration, Management or other relevant field. Master’s Degree (preferred)
·         5+ years working experience of demonstrable experience managing human resources and administrative, operational and procurement tasks on donor funded projects
·         Excellent writing, computer and organizational skills
·         USAID experience and basic knowledge of FARs and AIDARs is highly desirable
·         Proven ability to work closely with a variety of project stakeholders including local senior and support staff, USAID personnel, Home Office staff, consultants, vendors and subcontractors to work collaboratively to solve administrative and operational problems as they arise; and
·         Proven ability to independently plan and execute complex tasks while addressing daily management demands
Place of performance: Nairobi, Kenya with occasional travel within Kenya or East Africa region
Reporting: Reports to the Director of Finance & Operations
How to Apply
Interested candidates must submit their CV by end of day, Thursday November 28, 2019.

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