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Assistant Office Administrator Job in Kenya (60K)

Konza Technopolis Development Authority (KoTDA) is seeking competent, capable, ambitious, self-motivated and dynamic individuals that demonstrate the appropriate expertise and experience to contribute to the development of the Konza Technopolis into a sustainable world class technology hub.

The Mission of Konza Technopolis Development Authority is “to develop a sustainable smart city and innovation ecosystem contributing to Kenya’s knowledge economy”.
Konza Technopolis as an area of Innovation is especially suited to Education Institutions, Research & Development Centres and Commercial interests in the sectors of Life sciences, Engineering and Information Technology Enabled Services (ITES).
To this end the Government Of Kenya has begun the process of upgrading Phase 1 horizontal infrastructure, construction of the KoTDA Hub, the Government cloud infrastructure and establishment of Kenya’s first dedicated research and innovation University.
Konza Technopolis is also a special economic Zone with Incentives targeted at participating enterprises.
KoTDA therefore invites qualified and interested individuals to apply for the under listed position:
Job Title: Assistant Office Administrator
Ref No: KoTDA/HR37/2019
Grade: 8
Basic Salary Scale: Ksh 30,000 – 60,000 p.m
Terms of Service: Permanent & Pensionable
Department: Corporate Services
Job Specification
Duties and Responsibilities
i. Attending to visitors/clients;
ii. Ensuring security, integrity and confidentiality of data and information;
iii. Managing office protocol and etiquette;
iv. Maintaining office diary and travel itineraries;
v. Receiving and distributing hard copy materials to registry;
vi. Managing Front Office and Switchboard;

vii. Providing word -processing and secretarial support;
viii. Ensuring security of office records, equipment and documents;
ix. Preparing responses to simple routine correspondences;
x. Operating office equipment to include photocopying, printing;
xi. Recording dictation in shorthand and transcribing it in typewritten form typing from drafts, manuscripts or recording from dictation machines;
xii. Planning and scheduling of meetings;
xiii. Management of e-office;
xiv. Co-ordinating the general administration of the Manager’s office;
xv. Maintaining an up to date filing system in the office;
xvi. Establishing and monitoring procedures for record keeping of correspondence and file movements; and
xvii. Undertaking any other office administrative services duties that may be assigned.
Person Specification
For appointment to this grade, an officer must have: –
i. Diploma in Secretarial Studies from the Kenya National Examinations Agency
OR
Passed the following examinations from the Kenya National Examinations Agency (KNEC);
a) Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
b) Shorthand III (110 w.p.m);
c) Business English III/Communications I;
d) Office Management III/Office Administration and Management III;
e) Secretarial Duties II;
f) Commerce II;
ii. Proficiency in Computer Applications;
iii. Fulfil the requirements of Chapter six of the Constitution
How to Apply
All applications should include the job title, job ref on the subject line of the application email and must be accompanied with a detailed curriculum vitae and copies of relevant certificates.
Shortlisted candidates shall be required to comply with requirements of Chapter six of the constitution.
Interested applicants should email their details to info@hcbskenya.com
All applications should be received before/on Monday 18th November 2019.
KoTDA is an equal opportunity employer.
The Authority is committed to implementing the provisions of the Constitution – Chapter 232 (1) on fair competition and merit, representation of Kenya’s diverse communities and affording equal employment opportunities to men and women, members of all ethnic groups and persons with disabilities. Therefore, qualified women, youth, the marginalized and people living with disabilities are encouraged to apply.
Only shortlisted candidates will be contacted.
Canvassing in any form will lead to automatic disqualification.

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