United Millers Limited
Job Title: Secretary
Reporting: MD
Gross Salary: Competitive
Location: Kisumu
Appointment: Immediately
Preamble: We seek to hire a competent and well-organized secretary
who will serve as the Personal secretary to the Managing Director. Her main
duty will be to provide high-level support to the MD.
She will be reporting to the Managing
Director on all office administration functions and positive sustenance of the
corporate image and interfacing with other Departmental Managers and Section
heads.
Responsibilities
·
Maintain a suitable filing system and
ensure periodic updates as required.
·
Provides secretarial assistance to
the MD.
·
Facilitates timely and efficient
booking of corporate appointments, interviews etc.
·
Make follow-ups of company issues as
required and or instructed by MD.
·
Act as a liaison between the MD’s
office and internal as well as external parties
·
Managing an active calendar of
meetings and appointments for the MD.
·
Manage the communication in and out
of the respective MD’s office
·
Prioritize , follow up on issues of
concerns addressed to the MD including those of a sensitive or confidential
nature and determine the appropriate course of action
·
Arrange travel schedule and prompt
reservations for the MD
·
Produce all necessary documents,
reports and presentations for the MD
·
Organize and maintain the board room
and MD’s office
·
Ensures minimum turn-around time in
flow of information to all the Departments emanating from MD office.
·
Other duties and responsibilities as
assigned
Qualifications
·
A diploma in business
administration/secretarial training; a degree in business administration will
have an added advantage;
·
Minimum 3 years’ experience of
running a busy office of a corporate CEO/MD.
·
Excellent interpersonal awareness and
communication skills both verbal and written;
·
Ability to work in a team and cope
with work pressure;
·
Strong analytical with excellent
planning and execution skills;
·
High computer competence in Ms Office
applications (database, spreadsheet, report writing and presentation packages).
·
Discreet individual, able to handle
highly confidential and sensitive information
·
Presentable and ability to interact
with high level clientele
·
Excellent organizational and
coordination skills
·
Strong sense of initiative
·
Excellent interpersonal skills
·
Knowledge of accounting package will
be an added advantage.
How to Apply
If you are up to the challenge,
possess the necessary qualification and experience, please send your CV only
quoting the job title on the email subject (Secretary) to human.
resources@united.co.ke before 01/11/2019 before 1:00pm.
Kindly indicate current/last salary
on your CV
N.B: Be warned that the company does
not charge any fee for receiving your CV or for interviewing.
Due to the high volume of
applications, only short-listed candidates for the interview will be contacted.