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Over 300 Vacancies in USAID – The PMI VectorLink Kenya Project

Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Vector Control Task Order 1.


Task Order 1 will support the U.S. President’s Malaria Initiative (PMI) and USAID to plan and implement an integrated vector control approach with the overall goal of reducing the burden of malaria. Abt has implemented indoor residual spraying (IRS) for PMI since 2011, delivering high-quality IRS programs and gathering the most comprehensive vector control entomological data in the world.
Under this contract, Abt will implement entomological monitoring to guide programs focused on insecticide-treated mosquito nets and IRS and continue to assist PMI in reducing the burden of malaria through IRS and capacity building in 24 African countries where malaria is endemic. Abt also will continue to support PMI in IRS monitoring and evaluation, as well as environmental compliance.
The PMI VectorLink Kenya Project is led by Abt Associates, an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries.
Migori operations Sites

Homa Bay operations sites
The PMI VectorLink Kenya Project seeks candidates to assist in implementing in six sub counties (Rongo, Awendo, Uriri, Suna East, Suna West and Nyatike) in Migori and Eight Sub- counties (Rangwe, Homa Bay Township, Ndhiwa, Mbita, Rachuonyo North, Kabondo, Kasipul and Suba) in Homa Bay county Kenya in the following temporary positions:
Job title: Environmental Compliance Assistant (ECA)
Supervisor: Environmental Compliance Officer (ECO)
2 Positions – Homa Bay (1) and Migori (1)
Location: Migori and Homa Bay Counties, Kenya
Overall Purpose: Under the supervision of the Environmental Compliance Officer, the ECA will ensure that the project’s mitigation measures and monitoring methods outlined in the project’s Environmental Mitigation and Monitoring Plan (EMMP) are fully implemented and that the project spray activities implemented are carried out in a safe and environmentally compliant manner.
The ECA will be responsible for ensuring that both local and international environmental and safety regulations are adhered to at all IRS operations sites in Migori or Homa Bay County.
ECA Programme support:
·         Work closely with the Environmental Compliance Officer and County Coordinator, in strengthening and coordinating environmental compliance procedures and monitoring of IRS activities.
·         Ensures that the IRS beneficiaries in the community and all seasonal workers and the beneficiaries receives IRS key messages and are well informed of what to do before, during and after their houses are sprayed.
·         Ensure that all the operations sites are well branded with relevant warning signs and environmental safety procedures and are well equipped for fire safety and insecticide spill response, if such cases arise.
·         Works closely with storekeepers to ensure all the occupational Health and Safety procedures are followed.
·         Works closely with operation sites coordinators and supervisors to ensure insecticide mixing procedures are followed and that the insecticides containers are well rinsed, uncapped and well stored for disposal.
·         Ensure drivers are well sensitized on precautionary measures to take while transporting spray teams and/or the insecticide, and procedures to follow in case of an accident/incident.
·         Ensure health workers representatives from selected health facilities in Migori or Homa Bay are trained on how to handle the adverse reactions to the insecticide, and insecticide poisoning and any IRS related incident/accident case. .
·         Continual supervision of spray operations throughout the spray season and completion of smartphone based checklists as guided by the IRS Best Management Practices (BMP) manual throughout the spray season.
·         Oversight of IRS solid and liquid waste management activities during IRS operations (waste handling, segregation, storage and transportation) to be sure that the wastes are managed responsibly.
Experience:
·         Bachelor’s degree in Environmental Science, Public Health, Environmental health or any other relevant field.
·         At least 2 years’ experience in supervising environmental compliance and occupational safety procedures.
·         Registration with EIK and/or as NEMA’s expert or participation in EIA/EA expert registration activities is an added advantage.
Knowledge, Skills and Abilities:
·         Additional professional training in Environmental Impact Assessment/Environmental Assessment, occupational health and safety or any other relevant field.
·         Demonstrated experience using Microsoft Office Suite applications including Excel, Word, and PowerPoint preferred.
·         Ability to understand, and interpret and enforce compliance to the project’s environmental safety policies and procedures as well as the ability to apply them with consistency in a variety of circumstances.
·         Good communication skills including spoken and written English and Kiswahili is preferred.
·         Ability to work as part of a team.
·         Willingness and flexibility to work 6 days a week (Monday to Saturday) for between 8-12 long hours.
NB: These positions will be on a short term contract, not more than 2 months and/or on need basis.

Job title: IEC Assistant
Supervisor: IEC Coordinator
Location: Migori and Homa Bay Counties, Kenya
No. required: 14 (8 in Homa Bay and 6 in Migori)
Overall Purpose: The IEC Assistant will assist in coordination and implementation of project related community Social Behaviour communication and mobilization activities in the sub County under the supervision of the IEC Coordinator. S/He will facilitate and coordinate all community mass mobilization activities, branding / marking and communication activities in the said sub County working closely with the sub county coordinators, site coordinators and site supervisors to implement PMI VectorLink pre, during and post spraying SBC activities.
Specific Responsibilities:
·         Ensure strengthened partnerships and collaboration between Sub County Partners and other like-minded partners working in the respective sub county.
·         Coordinate all mass mobilization activities in the respective sub county by ensuring that the sub location mobilizers coordinate their movement well and are able to visit their assigned groups/ institutions.
·         Ensure mobilization activities are implemented as per the mobilization calendars and are well coordinated with spray calendars.
·         Collect and document success stories weekly from the field and ensuring that all those interviewed for success stories have signed consent forms
·         Submit weekly progress reports to the IEC Coordinator capturing progress of mobilization activities, challenges experienced, lessons learned and successes
·         Together with the site coordinator and the site supervisors, train and orient both the sub location mobilizers and the team mobilizers on their key roles
·         Ensure that the sub location mobilizers have materials to carry out their mass mobilization activities. E.g. megaphones, mobilizer hand book, reflector jackets, note books and pens
·         Ensure that the various operations sites are branded with banners at the entrance and have posted IRS stickers on major public areas and IRS SOP vehicles
·         Conduct quality control and assurance checks to ascertain community mobilization and communication work is done to agreeable standards and correct key messages are being given to the community.
·         Provide updates and analysis of key developments in targeted thematic areas.
·         Organize and participate in community sensitization activities and ensure that minimal or zero refusals to IRS is experienced.
·         Attend stakeholder meetings including chiefs barazas, church meetings, school visits, youth and women group meetings together with the sub location mobilizers on behalf of PMI –Vector link at the sub location and ward level and documenting the deliberations
·         Attend county commissioners’ weekly briefing, document deliberations and submit to the IEC Coordinator
·         Pay special & focused attention to special groups that have been hard to reach eg fisher folk, gold miners, traditional wizards & boda boda riders by meeting their leaders and ensuring that their members are available to have their structures sprayed
·         Attend pre-natal health talks at the sub county facilities to talk to pregnant women about IRS and other malaria prevention measures
Required qualifications and experience:
·         Vocational training plus one and a half years’ experience in the area of community development, public health, social sciences or other related discipline. Bachelor’s degree is highly preferred.
·         Must have had two (2) years supervisory experience in community mobilization.
Knowledge, Skills and Abilities:
·         Proven experience managing IEC and community outreach /mobilization activities for local health programs is essential, experience with malaria prevention programs preferred;
·         Excellent interpersonal skills and ability to work as part of a team
·         Conversant and able to communicate in the local language, Kiswahili and English.
·         Advocacy related skills would be an added advantage.
·         Ability to work under pressure and independently with minimum supervision.
·         Ability to train on heath related issues.
·         Strong computer skills required
·         Report writing skills desirable
NB: These positions will be on a short term contract, not more than 2 months and/or on need basis.

Position: County Monitoring and Evaluation (M&E) Assistant
Supervisor: Monitoring and Evaluation Manager
Location: Migori and Homa Bay County, Kenya
No. required: 2 (1 in Migori and 1 in Homa Bay)
Overall Purpose: To support efficient data entry, transportation of high quality data from field to county office and support write up of summary M&E reports. Under the overall supervision of the M&E Manager, he/she will work closely with the County based M&E team and County Coordinator to achieve desired results.
Specific Responsibilities:
·         Ensure proper use of accurate and latest data collection tools across project sites
·         Support data verification at the data collection point before submission to the data centre
·         Coordinate with the data centre to ensure required data is timely uploaded to the database
·         Mentor field teams on project indicators to ensure defined variables are understood and captured correctly
·         Track the use of M&E data collection tools including IRS stickers and alert the M&E manager
·         Ensure data quality through conducting verification at community household/structure level
·         Provide feedback to the field teams on data quality and follow up to ensure action is taken
·         Ensure timely reporting on IRS related coverage situations
·         Support mHealth reporting across the county through tracking of the same in collaboration with IT assistants
·         Work with data centre team lead to ensure Vector link supervisors collect forms with errors from the data centre to the field and back daily
·         Alert the M&E Assistants on forms that will be returning to the field daily
·         Find out and communicate any M&E concerns from the other M&E colleagues in the county to M&E Manager
·         Put together the weekly meeting reports and send to the M&E Manager
·         Attend and participate in county supervision debrief meetings
Required qualifications and experience:
·         Training at degree level in biostatistics, Statistics, public health, epidemiology or IT related course with experience in M&E and or research.
·         1 year experience desirable in IRS M&E role or any other active M&E role
·         Experience supervising data entry teams a plus
·         Experience working with or accessing DHIS-2 desirable
·         Additional professional training in M&E will be an added advantage
·         Excellent knowledge of Microsoft Office and database software;
·         Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
·         Strong computer skills: Microsoft Office Applications.
Desirable
·         Willingness to conduct regular field visits within the counties
·         Willingness to reside within the county of duty
·         Ability to work with minimal supervision
·         Willingness to work for 6 days in a week (Monday to Saturday) for approximately 8-12 hours per day
NB: These positions will be on a short term contract, not more than 2 months and/or on need basis.

Position: Sub County Monitoring and Evaluation (M & E) Assistant
Supervisor: Monitoring and Evaluation Manager
Location: Migori and Homa Bay County, Kenya
No. required: 18 (7 in Migori and 11 in Homa Bay)
Overall Purpose: To support efficient data entry and ensure the maintenance of high data quality services to PMI VectorLink project. He/she will ensure timely data flow from the field to the data centers conduct active data verification and support sub county M&E reporting needs. Under the overall supervision of the M&E Manager, he/she will work closely with the County based M&E team and County Coordinator to achieve desired results.
Specific Responsibilities:
·         Track the use of M&E tools including IRS stickers within the Sub county and alert County M&E Assistant
·         Ensure data from the field captures defined variables and is accurately captured in the database.
·         Work with the field teams to ensure data is verified at the data collection point before submission to the data center
·         Mentor field teams on project indicators to ensure defined variables are understood and captured correctly
·         Ensure data quality through conducting verification at community (household) level
·         Provide feedback to the field teams on data quality and follow up to ensure action is taken
·         Work with the field teams to ensure data errors are acted upon in a timely fashion
·         Participate and summarize reports of the weekly Sub County meetings
·         Ensure timely reporting on IRS related coverage situations
·         Support mhealth reporting as desired within the Sub County in collaboration with the IT assistant
Required qualifications and experience:
·         Training at degree level in biostatistics, Statistics, public health, epidemiology or IT related course with experience in M&E and or research.
·         1 year experience desirable in data entry and supervision of data teams
·         1 year experience in an M&E role will be a plus
·         Additional professional training in M&E will be an added advantage
·         Excellent knowledge of Microsoft Office and database software;
·         Strong organizational and interpersonal skills and ability to work in a team-oriented setting
·         Strong computer skills: Microsoft Office Applications.
Desirable
·         Willingness to travel by motorbike within the area of coverage while on duty
·         Willingness to reside within the Sub County
·         Ability to work with minimal supervision
·         Willingness to work for 6 days a week (Monday to Saturday) for approximately 8-12 hours per day
NB: These positions will be on a short term contract, not more than 2 months and/or on need basis.

Position: Sub-County Finance Assistants
Supervisor: Country Finance and Administration Manager
Location: Migori and Homa Bay Counties, Kenya
No. required: 16 (7 in Migori and 9 in Homa Bay)
Overall Purpose: The major purpose is to support the Country Finance and Administration Manager and County Finance Assistant in collecting the required information from Sub- county operation sites for processing payment of sub-county spraying staff besides observing proper accounting procedures, systems and internal controls in Sub-county field stations.
Responsibilities:
·         Providing support to county finance assistants for vendor and payroll processing and data reconciliation
·         Compile team member payroll data and other records to ensure the timely and accurate disbursement of payments
·         Analyzing, researching, validating and correcting any payroll issues on a weekly basis
·         Responsible for correcting and resolving errors to avoid seasonal staff employees receiving incorrect payments
·         Responding to staff queries regarding payroll and vendor matters
·         Monitoring and, where necessary, escalating issues to avert errors
·         Processing payments and post-payroll activities, identifying errors and resolving them.
·         Reinforce payroll output transmissions communication and off-cycle requests at the field stations
·         Assist the finance teams within the organization by providing information and reconciliation reports
·         Identify and resolve general ledger posting queries
·         Assist in developing a database of all field staff involved in the allocated sub-county
·         Ensuring that the daily work logs are completed, signed and submitted by team leaders and supervisors.
·         Obtains and maintains personal information from operation sites spray teams which is used in administering their pay e.g. ID number, telephone numbers.
·         Collecting of financial data from field stations and verifying the accuracy of information/support documentations and reasonableness of costs.
·         Organize the financial document filing system and submit to the county finance assistant.
·         Assist in verifying and processing of payments
·         Provide high level of customer service to all staff and external vendors of the organization
·         Maintain strict confidentiality as it relates to all information.
·         Perform other ad hoc projects duties as assigned by supervisor
Required minimum qualifications, skills and abilities
·         Training in accounting/finance or its equivalent preferably CPA (K)
·         Additional 1 year experience working as an account clerk in a busy professional environment
Knowledge, Skills and Abilities:
·         Proficiency in English and Kiswahili.
·         Knowledge of payroll processing and reporting
·         Excellent levels of numeracy and computer literacy
·         High accuracy and productivity
·         Strong organizational skills
·         Financial services operations or administrative experience a plus
·         Must have the ability to multi-task
·         Working knowledge of Microsoft Outlook, Word and Excel
·         Strong presentation and facilitation skills
·         Ability to use spreadsheets and other accounting software
·         Strong interpersonal skills and ability to work in a team
NB: These positions will be on a short term contract, not more than 2 months and/or on need basis.

Position: Data Entry Clerks Team Lead
Supervisor: Monitoring and Evaluation Manager
Location: Migori and Homa Bay Counties, Kenya
No. Required: 2 (1 Migori and 1 Homa Bay)
Overall Purpose: To support efficient data entry and data cleaning services to PMI Vectorlink project. Under the overall supervision of the M&E manager, he/she will be expected to work closely with the database coordinator and to collaborate with the county coordinator in executing the roles specified below.
Specific Responsibilities:
·         Ensuring data forms from all sites have been received and verified before entries
·         Ensuring the data center tracking sheet is updated daily and update the teams accordingly
·         Ensure timely entry of all data
·         Ensuring all forms are filed after entry
·         Monitoring the use of data center supplies (e.g., box files, clear bags)
·         Support data cleaning and ensuring it is done on a daily basis
·         Work closely with IT assistant to ensure troubleshooting and support for the data entry clerk computers
·         Coordinating with County M&E Assistant to ensure data forms with errors are acted upon in a timely fashion by the field teams

·         Ensure data is synced on a daily basis
Required qualifications and experience:
·         Training in IT, computer science or any other related course at higher diploma level as a minimum
·         1 year experience in data entry of IRS data will be an added advantage
·         Familiarity with DHIS-2 desirable
·         Additional professional training in data entry preferred.
·         Excellent knowledge of Microsoft Office and database software
·         Strong computer skills: Microsoft Office Applications
·         Excellent interpersonal and communication skills desired
Desirable
·         Willingness to reside within the County of jurisdiction
·         Ability to work with minimal supervision
·         Willingness to work for 6 days a week (Monday to Saturday) for approximately 8-12 hours per day
·         Ability to work as a team player even in an environment of high daily targets.
NB: These positions will be on a short term contract, not more than 2 months and/or on need basis.

Position: Data Entry Clerks (DECs)
Team Lead: Data center Team Lead
Location: Migori and Homa Bay Counties, Kenya
No. Required: 53 (23 Migori and 30 Homa Bay)
Overall Purpose: To execute efficient data entry and data cleaning services to PMI Vectorlink project. Under the overall supervision of the M&E manager, he/she will be expected to work closely with the DEC Team Lead and the database coordinator in executing the specified roles below.
Specific Responsibilities:
·         Verifying data and ensuring entries are correct daily.
·         Ensure that data from the field captures defined variables.
·         Syncing data on a daily basis.
·         Ensure daily filing of the data forms after entry into the database as per protocol
·         Update the data center tracking sheet daily.
·         Daily cleaning to eliminate discrepancies.
Required qualifications and experience:
·         Vocational training in IT related course
·         1 year experience desirable
·         Familiarity with DHIS -2 is desirable
·         Additional professional training in data entry preferred.
·         Excellent knowledge of Microsoft Office and database software
Desirable
·         Willingness to reside within the County of jurisdiction
·         Ability to work with minimal supervision
·         Willingness to work for 6 days a week (Monday to Saturday) for approximately 8-12 hours per day
·         Ability to work as a team player even in an environment of high daily targets.
NB: These positions will be on a short term contract, not more than 2 months and/or on need basis.

Position: IT / mHealth Assistant
Supervisor: IT Specialist
Location: Migori and Homa Bay Counties, Kenya
No. Required: 2 (1 Migori and 1 Homa Bay)
Overall purpose: To provide real time IT and mHealth support to the county office and county field staff as well as ensuring mHealth services and reporting across project sites. He/She will work in close collaboration with the county M&E team and the county coordinator.
Specific Responsibilities:
·         Setup of computers and peripherals in data centers
·         Computer maintenance and troubleshooting at the county data centers and offices
·         LAN support and troubleshooting
·         Monitoring electricity supply and engaging generator backup as needed
·         Monitoring internet connectivity across the two counties and providing the support needed
·         mHealth phones setup and support both in the office and at the operational operations sites
·         mHealth phone issuance within the county of operation
·         Maintenance of IT issuance forms for the county
·         Tracking phone usage among supervisors within the county
·         Maintaining an inventory of all IT equipment as needed
Required qualifications and experience:
·         IT graduate with 1 year experience in IT related role
·         1 year experience in IRS data and coordination /IT will be an added advantage
·         Additional professional training in IT will be an added advantage
·         Applications Installation and troubleshooting
Desirable
·         Willingness to reside within the County of jurisdiction
·         Ability to work with minimal supervision
·         Willingness to work for 6 days a week (Monday to Saturday) for approximately 8-12 hours per day
·         Strong organizational and interpersonal skills and ability to work in a team-oriented setting
·         Strong computer and LAN skills: Microsoft Office
NB: These positions will be on a short term contract, not more than 2 months and/or on need basis.

Position: Logistics Assistant
Supervisor: Supply chain Coordinator
Location: Migori and Homa Bay Counties, Kenya
No. Required: 2 (1 Migori and 1 Homa Bay)
Overall Purpose: Under the supervision of the warehouse manager, support the purchase and distribution of supplies and commodities for the project besides ensuring efficient logistics support services to VectorLink County Operation sites stores and assist in supervising Storekeepers.
Programme support:
·         Provides logistical support for project activities, including spray operations, transport, events such as workshops and meetings, etc.
·         Assists in managing the inventory, storage and timely disposal of used and irreparable materials, under the direction of the Supply Chain Coordinator
·         Ensure vehicle daily use sheet is completed accurately by drivers.
·         Ensuring regular follow up of the hired project vehicles in the filed plan for any requirement for programme activities in liaison with the County Coordinator and Supply Chain Coordinator.
·         Oversee the collection of used bottles of chemical and PPEs and ensure sorting and storage of same in County central stores.
·         Plan and organise daily and weekly projections of logistics needs and movement.
·         Ensure regular restocking of insecticides and other materials is done on time and before stock runs out.
Required qualifications and Experience:
·         Minimum Vocational Diploma training in logistics, procurement, supplies and management.
·         At least 2 years plus 6 3months 3 years supervisory experience in handling basic Logistic and procurement issues in an established organization.
·         Membership of a recognized Professional Body i.e. either CIPS – UK or KISM would be an added advantage.
·         A certificate of good conduct may be required.
Knowledge, Skills and Abilities:
·         Additional professional training in procurement and logistics management preferred
·         Knowledge of USAID procurement rules and regulations a plus.
·         Demonstrated experience using Microsoft Office Suite applications including Excel, Word, and Power Point preferred.
·         Ability to understand and interpret policies and procedures as well as the ability to apply them with consistency in a variety of circumstances.
·         Good communication skills including spoken and written English and Kiswahili is preferred
·         Ability to work as part of a team.
·         Willingness and flexibility to work long hours.
NB: These positions will be on a short term contract, not more than 2 months and/or on need basis.

Position: Warehouse Assistant
Supervisor: Warehouse Manager
Location: Migori and Homa Bay Kenya Warehouses
No. Required: 2 (1 Migori and 1 Homa Bay)
Overall Purpose: To assist in the management, receipt, delivery, and inventory control of items at the VectorLink’s project warehouse.
Specific responsibilities
·         To assist in overseeing daily operations of warehouse and maintain proper inventory records system at proper levels.
·         To ensure proper storage and identification of all items.
·         To inspect commodities received in the warehouse to verify quality and quantity of items delivered.
·         To keep track of receipts, issues records and withdrawals of all IRS related commodities in the Warehouse.
·         Follow up on supply requests from operational sites and liaise with the Warehouse Manager and operations sites managers to monitor progress.
·         Assist warehouse manager to ensure proper material and equipment storage to avoid damages and ensure rotation of short shelf life items.
Required qualifications and Experience:
·         Diploma in purchasing supplies management or Diploma in relevant field.
·         At least 6 months experience working as a stores assistant desired.
·         A certificate of good conduct may be required.
·         Membership of a recognized Professional Body i.e. either CIPS – UK or KISM would be an added advantage.
Knowledge Skills and Abilities:
·         Good communication skills including spoken and written English and Kiswahili, local languages are an added advantage.
·         Additional professional training in procurement and logistics management preferred
·         Knowledge of USAID procurement policies and regulations a plus.
·         Excellent knowledge of Microsoft Office and procurement software;
·         Ability to build effective relationships with all clients, peers, and stakeholders
·         Culturally astute, respectful and tolerant
·         Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
·         Attention to details and ability to work under pressure and tight deadlines.
NB: These positions will be on a short term contract, not more than 2 months and/or on need basis.

Position: County Finance Assistant
Supervisor: Country Finance and Administration Manager
Location: Migori and Homa Bay Counties, Kenya
No Required: 2 (1 Migori and 1 Homa Bay)
Overall Purpose: The major purpose is to support the Country Finance and Administration Manager in collecting the required information from county sites for processing payment of sub-county spraying staff in addition to observing proper accounting procedures, systems and internal controls in Sub-county field stations.
Responsibilities:
·         Assist in developing a database of all field staff involved in the county spraying
·         Ensuring that the daily work logs are completed and submitted by team leaders and supervisors.
·         Obtains and maintains personal information from all county spray teams which is used in administering their pay e.g. ID number, telephone numbers, etc.
·         Compile team member payroll data and other records to ensure the timely and accurate disbursement of payments; calculate wages, and pay adjustments in the payroll process.
·         Assist in review of the financial data from field stations by verifying the accuracy of information/support documentations and reasonableness of costs.
·         Organize the financial document filing system for the county.
·         Ensure payments are processed in a timely manner as per the payment schedule
·         Communicate with finance clerks via email and phone to ensure information required for payments is captured and processed correctly
·         Research and resolve any payroll or vendor payment issues
·         Data entry on payroll and vendor registry
·         Provide high level of customer service to all staff and external vendors of the organization
·         Maintain strict confidentiality as it relates to all information.
·         Aid in generating ad hoc reports from multiple financial systems
·         Assist in verifying and processing of payments
·         Perform other ad hoc projects duties as assigned by supervisor
Required minimum qualifications, skills and abilities
·         Training in accounting/finance or its equivalent preferably CPA (K)
·         Additional 1 year experience working as an account clerk in a busy professional environment
Knowledge, Skills and Abilities:
·         Proficiency in English and Kiswahili.
·         Knowledge of payroll processing and reporting
·         Excellent levels of numeracy and computer literacy
·         High accuracy and productivity
·         Strong organizational skills
·         Financial services operations or administrative experience a plus
·         Must have the ability to multi-task
·         Working knowledge of Microsoft Outlook, Word and Excel
·         Strong presentation and facilitation skills
·         Ability to use spreadsheets and other accounting software
·         Strong interpersonal skills and ability to work in a team
NB: These positions will be on a short term contract, not more than 2 months and/or on need basis.

Position: Operations Site Coordinator
Supervisor: Sub County Coordinator
Location: Migori County, Kenya
No. Required: 70 (28 in Migori and 42 in Homa Bay)
Overall Purpose: Under the supervision of the VectorLink’s Sub County Coordinator, ensures efficient logistics support services to county warehouse and stores besides supervising Storekeeper. They are responsible to ensure that the operational IRS operational plan is implemented in their specific operational sites.
Programme Support:
·         Provide overall oversight, leadership, and management of IRS activities at operations site
·         Responsible for overseeing all administrative operations at the operational site.
·         Supervise at least 3 spray teams throughout the spray campaign
·         Work closely with the site supervisors and IEC Assistants to ensure proper coordination of mobilization and spray operations activities in the site as per site operational plans
·         Work closely with the sub-location mobilizers’ team leader to ensure mass mobilization is conducted as required and the communities are ready for spray and those missed are revisited for mop up.
·         Update village maps to show areas already sprayed
·         Provide oversight on property management and inventory control activities at the operations site and ensures no shortage of IRS commodities.
·         Work closely with Sub-County Coordinator and Environmental Compliance Officer, in strengthening environmental compliance procedures and monitoring of IRS activities
·         Ensure the team leader’s summary is recorded in the spray performance tracker at the operations site on a daily basis.
·         Collect and deliver all daily spray records to the M&E Assistants on a daily basis.
·         Ensure vehicle log sheets is completed accurately by drivers and duly signed daily.
·         Oversee the collection of used insecticide containers and ensure sorting, transportation and storage of same in county central stores.
·         Ensure all site-based personnel timesheets are signed and uploaded on a daily basis. Endure hard copies of the timesheets are shared timely with the finance assistant.
·         Attend all morning mobilization and end- of- day debrief meetings, and document issues discussed.
Required Qualifications and Experience:
·         Training in logistics, procurement, supplies and management.
·         Bachelor’s degree in a relevant field preferred
·         At least 2 years’ experience plus 6 months supervisory experience in handling basic logistic and procurement issues in an established organizations
Knowledge, Skills and Abilities:
·         Additional professional training in logistics management or any other relevant field.
·         Demonstrated experience using Microsoft Office Suite applications including Excel, Word, and PowerPoint preferred.
·         Ability to understand and interpret policies and procedures as well as the ability to apply them with consistency in a variety of circumstances.
·         Good communication skills including spoken and written English and Kiswahili is preferred
·         Ability to work as part of a team.
·         Willingness and flexibility to work long hours.
NB: These positions will be on a short term contract, not more than 2 months and/or on need basis.

Position: Storekeeper
Supervisor: Warehouse Manager
Location: Migori County, Kenya
No. Required: 74 (30 Migori and 44 Homa Bay)
Overall Purpose: To oversee the management, receipt, delivery, and inventory control of items for the Operation Site store.
Specific responsibilities
·         To oversee daily operations of store and maintain inventory system at proper levels.
·         To ensure proper storage and identification of all items.
·         Ensure all insecticides units are serialized as required before issuing.
·         To inspect commodities received in the Operations store to verify quality and quantity of items delivered.
·         To keep track of receipts, records and withdrawals of all IRS related commodities in the Operation store.
·         Follow up on supply requests from Warehouse and liaise with the Warehouse Manager to monitor progress.
·         Coordinate with the security guard on tracking movement of persons in the stores.
·         Ensure proper material and equipment storage to avoid damage and ensure rotation of short shelf life items.
·         Ensure proper storage and accountability of IRS wastes prior to collection.
Required qualifications and Experience:
·         Diploma in purchasing and supplies Management or Diploma in relevant field.
·         At least 6 months experience working as a stores assistant desired.
·         A certificate of good conduct may be required.
Knowledge Skills and Abilities:
·         Good communication skills including spoken and written English and Kiswahili, local languages are an added advantage.
·         Additional professional training in procurement and logistics management preferred
·         Membership of a recognized Professional Body i.e. either CIPS – UK or KISM would be an added advantage.
·         Knowledge of USAID procurement policies and regulations a plus.
·         Excellent knowledge of Microsoft Office and procurement software;
·         Ability to build effective relationships with all clients, peers, and stakeholders
·         Culturally astute, respectful and tolerant
·         Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
NB: These positions will be on a short term contract, not more than 2 months and/or on need basis.
How to Apply
Interested candidates should send a cover letter and updated CV to KenyaJobs@abtassoc.com with the title of the position being applied for in the e-mail subject line specifying the work location preferred i.e. county and ward e.g. ‘Store keeper-Migori county – North Kamagambo’ by COB, November, 3rd 2019.
Equal Opportunity Employer: As an equal opportunity/affirmative action employer, Abt Associates is committed to fostering a diverse, multicultural work environment where our employees respect one another and share a commitment to our firm’s values, mission, and strategies. Abt Associates Inc. provides equal employment to all participants and employees without regard to age, race, color, sex, creed, citizenship status, religion, gender, gender identity, sexual orientation, national origin, disability, marital status, or veteran status.

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