Saferworld
Background: Saferworld is an independent international organisation working
to prevent violent conflict and build safer lives. We work with people affected
by conflict to improve their safety and sense of security, and conduct wider
research and analysis. We use this evidence and learning to improve local,
national and international policies and practices that can help build lasting
peace. Our priority is people – we believe in a world where everyone can lead
peaceful, fulfilling lives, free from fear and insecurity. We are a
not-for-profit organisation operational in 12 countries across Africa, Asia and
the Middle East.
Job Title: Project
Officer
Location: Nairobi, Kenya
Reporting to: Project Manager
Key Relationships: Kenya Programme and Support teams
Salary range: A competitive INGO salary will be offered
Contract duration: Fixed term contract until September 2021 with the possibility of
extension dependent on funding. The standard working week is 37.5 hours
Saferworld’s Kenya programme focuses
on enabling individuals, communities and civil society to respond more
effectively to conflict and security issues. The programme is implemented at
national, sub-national and community levels, and includes activities such as
dialogue, capacity-strengthening, policy research, networking and advocacy. We
work with a range of actors, including government institutions, county
governments, civil society, communities, and international organisations.
Position Purpose: The Project Officer will be to support the implementation of
governance and peacebuilding activities within the Kenya Programme. Working
closely with the project coordinator, and downstream partners at the County
level, the Officer will support in the preparation of work plans, budgets, and
activity reports in collaboration with the monitoring and evaluation
coordinator of the program and directly oversees on-the-ground. In addition,
the PO will undertake consistent follow up with the downstream partners to
ensure timely reporting on project implementation.
Key Areas of Responsibility:
·
Supporting strategy and programme
development
·
Activity Planning, Implementation
·
Financial Management (Forecasting and
reporting)
·
Partner support
·
Networking, communications and
advocacy.
Duties:
1: Strategic and Programme
Development
·
Assist in the development and
implementation of Saferworld’s Kenya programme strategy
·
Contribute to internal (within the
team and across the organisation) discussions on thematic issues particularly
on peace, security and governance
·
Assist with regular analysis of the
peace and security developments and themes in the target counties.
·
Contribute to further develop, and
deepen understanding of, Saferworld’s peacebuilding and governance thematic
issues and approaches.
2: Activity Planning, Implementation
·
Support Planning, and implementation
of the peacebuilding and governance project
·
Work with the operations team in
making logistical arrangements for the project activities.
·
Work closely with the M&E
coordinator and project coordinator to continuously assess the extent to which
partners’ initiatives are achieving the set results, writing and filing of
reports
·
Assist in the design and delivery of
needs based training and other support activities related to the project.
·
Participate in and contribute to
quarterly and other scheduled programme performance review meetings
·
Support in organising regular
meetings with partners to review and reflect on progress and results in order
to identify, mitigate challenges and learn lessons for improved programme
delivery
·
Participate in and contribute to
quarterly and other scheduled programme performance review meetings
3: Financial Management (Forecasting
and reporting)
·
Assist in identifying funding
opportunities and fundraising
·
With the programme team, perform
organisation activities such as drafting project/ donor reports, support
developing project budgets and cash flows and regularly monitoring expenditure
·
Support partners in expenditure
forecasting and developing monthly funds request and account for project
expenditure in line with Saferworld’s financial procedures.
·
Support the finance officer in
developing project expenditure requests.
·
Support the Finance officer in
ensuring downstream partners adhere to Saferworld’s financial policies and
procedures
4: Partner support
·
Work closely with downstream partners
in developing activity plans and implementation of activities.
·
Support review of partner activity
matrices for onward funding and implementation.
·
Work closely with partners in
organising and facilitating meetings, workshops and seminars with stakeholders
including government representatives and civil society organisations;
·
Work closely with partners to ensure
quality activity and monthly reports are developed including proper
documentation of all project processes (narrative, photography and videography).
·
Support partners to mainstream
cross-cutting issues, among them, gender and youth in their initiatives
5: Communications and Advocacy
·
Work with the partners and M&E in
to the documentation of ‘success stories’ and other anecdotal information to
demonstrate results/impact of initiatives undertaken by partners and enhance
the overall quality of performance reports to all constituents
·
Contribute to the process of
Identifying and developing relationships with key strategic partners in
government, civil society, media and the international community for promoting
peace, good governance and conflict sensitivity in Kenya.
·
Contribute in developing appropriate
strategies for advocacy with partners.
Person Specification
Knowledge and Experience
·
A recognised first degree or
professional qualification in: public administration and management;
development studies; peacebuilding, governance; international relations, or a
related field.
·
Demonstrable experience working on
peace and/or governance issues in a government, local authority or non–
governmental organisation.
·
A good understanding of peace and
governance issues in Kenya. An understanding of the contextual dynamics of
Kenya particularly the pastoralist areas will be an added advantage.
·
Proficiency in Microsoft Office and
use of internet for research
·
Experience working in USAID funded
projects
Skills
·
Ability to work effectively with
governmental and non-governmental organizations and local communities in
carrying out activities.
·
Excellent communication skills,
written and oral and the ability to relate sensitively to diverse groups.
·
Self-driven and able to deliver
results with minimum supervision
·
Good report-writing skills with
excellent written and spoken English and Swahili.
·
Demonstrable interpersonal and team
working skills
·
Flexibility in working in diverse
situations with unpredictable working hours.
Other
·
Willingness to travel to diverse
locations, work extended periods in the field in support of project’s
implementation and interact effectively with partners.
·
Commitment to and compliance with
Saferworld’s safeguarding principles.
Terms and Conditions
·
Remuneration: KES A competitive INGO
salary will be offered
·
Leave Entitlement: 28 days holiday a
year (Jan-Dec) in addition to relevant public holidays
·
Hours: Standard working week is 37.5.
·
Benefits: Medical and Life insurance.
·
Probation- There will be a
probationary period of three months
Job Title: Project Manager
Location: Nairobi,
Kenya
Reporting to: Country
Manager
Management responsibility: Line Manages the Project Officer
Key Relationships: Kenya
Programme team, Finance and Admin Manager, Project Managers and MEL Coordinator
Type of position: National
Salary: A
competitive INGO salary will be offered
Contract terms and hours: Fixed term contract until September 2021 with the
possibility of extension dependent on funding. The standard working week is
37.5 hours
Background: Saferworld
is an independent international organisation working to prevent violent
conflict and build safer lives. We work with people affected by conflict to
improve their safety and sense of security, and conduct wider research and
analysis. We use this evidence and learning to improve local, national and
international policies and practices that can help build lasting peace. Our
priority is people – we believe in a world where everyone can lead peaceful,
fulfilling lives, free from fear and insecurity. We are a not-for-profit
organisation operational in 12 countries across Africa, Asia and the Middle
East.
Saferworld’s
Kenya programme focuses on enabling individuals, communities and civil society
to respond more effectively to conflict and security issues. The programme is
implemented at national, sub-national and community levels, and includes
activities such as dialogue, capacity-strengthening, policy research,
networking and advocacy. We work with a range of actors, including government
institutions, county governments, civil society, communities, and international
organisations.
Job purpose: Manage
all aspects of our USAID funded Building Bridges and Amplifying Community
Voices for Sustainable Peace in Kenya project, including working closely with
existing partners; establish good working relations in order to provide
on-going technical advice and guidance; link with other teams and related projects
across Saferworld to share best practices and lessons learnt on youth
programming.
Strengthen
civil society partners’ capacity in-country, establishing contacts and engaging
with national and local authorities, ensure management of project budgets, lead
on in-country advocacy and maintain internal and external communications on
youth-related matters. Work closely with the donor to ensure that the project
delivers in its objectives.
The
position is based in Nairobi and requires spending a substantial amount of time
travelling in the project areas, as well as representing the project at the
national level.
Roles and responsibilities:
1:
Strategy and programme development
·
Assist in developing Saferworld’s
country strategy with regular analysis of political and security developments
in specified countries and themes, especially those related to peace and
cohesion. Inform and advance the development and implementation of Kenya
strategy to build peace and prevent conflict, reflecting on themes such as
community security, police reform and broader security and justice sector
development, and the sustainable development goals (SDGs).
·
Contribute to the development of our
position in support of a more sensitive and effective international response to
conflict in the country and region.
·
Help develop Saferworld’s existing
programme of work and identify related areas (thematically and geographically)
for new programme development, particularly on youth.
·
Contribute to lesson-learning within
the Central Asia programme and across the organisation.
2:
Programme implementation
·
Ensure that all managed projects are
delivered on-time, within scope and within approved budgets.
·
Manage all project components in
accordance with the project proposals and approved workplans, including:
1. organising dialogue meetings, workshops, seminars and
other activities with government representatives, civil society and
international organisations;
2. conducting research in collaboration with Saferworld
colleagues and/or local partners;
3. analysing data and drafting research reports and policy
and thematic briefings when required;
4. facilitating local youth initiatives aimed at the
prevention of conflict among young people and other groups, as well as
promoting tolerance, non-discrimination, democracy and participation in
decision-making processes;
5. promoting community initiatives to enhance local safety
and security, and the delivery of people-focussed services to address peace and
security issues
6. promoting local government or civil society focused
initiatives to address youth participation in decision-making processes and
inclusion of all groups of the society/communities;
·
Increase the awareness of donors and
governmental actors regarding the development and implementation of
conflict-sensitive programming and policies towards youth;
·
Actively assist and contribute to
monitoring, evaluation and learning (MEL) processes, including outcome
harvesting, and ensure lessons feed into further project planning and
adaptation.
3:
Partnership development
·
Work closely with existing partners
and establish good working relations with the new ones.
·
Contribute to identification of the
capacity gaps and requirements of communities, civil society organisations
(CSOs), relevant state agencies and government departments in relation to the
prevention of violent conflict and promotion of tolerance, diversity and
inclusion
·
Contribute to the development of
relations with Saferworld’s partners and enhance the capacity of civil society
and partner organisations through:
1. development of understanding and capacity to implement
community safety and other conflict prevention activities;
2. assistance in the design and delivery of training and
other support activities at official civil society and community levels;
3. Undertake and analyse the results of periodic conflict
analyses and feeding them into project planning and adaptation.
·
Support partner organisations to
contribute to project implementation, MEL and the production of narrative
reports for donors.
4.
People management
·
Line manage respective project team
members; manage external consultants, as needed.
·
Contribute to maintaining effective
and appropriate staff and external recruitment processes and adequate
induction.
·
Ensure the effective implementation
of performance management and learning and development plans for line-managed
staff.
·
Ensure compliance with organisational
HR policies and national requirements.
·
Ensure that project staff and
partners comply with safety and security provisions and safeguarding policies
at the field level
5.
Communications and advocacy
·
Help identify opportunities and
develop relationships for promoting peace and security in the country and
develop appropriate strategies – in cooperation with local partners and other
local and international actors.
·
Monitor and analyse official and
public debates on issues relevant to Saferworld’s work in Kenya and identify
opportunities for Saferworld to provide input into the policy debate in the
country, particularly on peace and cohesion.
·
Represent Saferworld at meetings,
seminars, and other events related to the managed projects and where necessary,
wider country programme.
6:
Funding, budgets and administration
·
Support the identification of funding
opportunities and establishment/maintenance of relevant donor relations.
·
Draft project donor and other reports
as necessary.
·
As the project budget-holder, monitor
project expenditure and manage project budgets
·
Prepare budget forecasts for ongoing
projects and funding proposals.
·
Support fundraising by contributing
to proposal development.
·
Together with the Country Manager,
monitor and mitigate project risks to Saferworld and partner project staff
safety and security and contribute to the development and implementation of
safety and security policies and procedures.
Key Working Relationships
·
Regional colleagues and relevant
London-based staff – contributing to the development of a learning strategy
which captures the outcomes of Saferworld’s work, along with the learning it
generates in order to enable our programming to respond to changes as they
arise;
·
Colleagues in the finance team both
in country and at HQ – working collaboratively on budgeting, compliance and
financial reporting
·
Colleagues in the funding team –
working collaboratively on project proposals and programme development
·
Partners and other external
stakeholders including donors – networking, sharing information, collaborative
working as appropriate
Scope and accountability
Decision making and limits of authority: The project manager is responsible for leading and
motivating the programme team in collaboration with the Country Manager. S/he
leads on programme design and implementation and ensures continuing relevance
to Saferworld’s strategic priorities.
Financial resources: Fully
accountable for a programme budget – ultimate responsibility lies with the
Country Manager
Other resources: N/A
People management: 1
staff member
Legal, regulatory and compliance responsibility: Ensure compliance with Saferworld’s and donor
financial processes and procedures
Person specification
Knowledge, qualifications and experience
·
Master’s degree in social sciences or
related area of studies or equivalent work experience
·
A good understanding of inter-ethnic,
community security/peace and conflict prevention issues
·
A strong understanding of peacebuilding
and conflict prevention, conflict and gender sensitivity and relevant work
experience in supporting community-based initiatives aimed at dialogue and
reconciliation
·
Good knowledge and understanding of
the local context and sensitivities
·
Work experience of dialogue
facilitation across ethnic, rural-urban, religious and regional divides
·
A good understanding of youth-related
issues, including knowledge of youth policies, international frameworks and
practices, in Kenya
·
Experience in managing USAID funded
projects
·
Experience in building young people’s
skills and experience in democratic practice and in undertaking participatory
research on root causes of violence among youth and ways to address them
collaboratively, and in partnership with communities and local authorities
Skills and abilities
·
Good communication and interpersonal
skills and an ability to work in a non-partisan manner, appreciating cultural
and ethnic diversity
·
Ability to work on his/her own, but
also with a proven track record of working effectively as part of a team
·
Fluency in written and spoken English
and Swahiili
·
Enthusiasm to learn and apply new
knowledge and skills
Personal qualities
·
Commitment to and compliance with
Saferworld’s safeguarding principles
·
Commitment to respect and value
equality and diversity, and understanding of how this applies to own area of
work
·
Commitment to own continuing personal
and professional development
·
Commitment to the vision, mission and
values of Saferworld
Other Requirements
The
position is based in Nairobi with a substantial amount of time traveling to
project locations.
Terms and Conditions
·
Remuneration: A competitive INGO salary will be offered
·
Leave
Entitlement: 28 days holiday a year
(Jan-Dec) in addition to relevant public holidays
·
Hours: Standard working week is 37.5.
·
Benefits: Medical and Life insurance.
·
Probation: There will be a probationary period of three months
Application process
To
apply: Download and complete an application form at http://www.saferworld.org.uk/jobs/jobs and send
to jobs@saferworld.org.uk.
Please
use subject heading: Ref PM Kenya
Deadline for applications: 06 November 2019
We
will only accept completed application forms so please do not send your CV