Job Title: Executive Assistant
Hiring Organization: Ol
Pejeta Conservancy
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Wildlife
Job Type: Full
Time
Salary: KES
Date Posted: 05/04/2024
Based on
the Conservancy in Kenya, the successful candidate will provide full executive
support to the CEO in diary management, administration and meeting preparation
and working on specific projects and research as required.
This role main responsibilities include to: –
- Coordinate
and oversee administrative support for the CEO to ensure deliberate,
seamless and orderly day-to-day operation.
- Read
and screen incoming correspondence and reports, handle some matters
personally and forward the relevant ones to the CEO for advice and action.
- Schedule
meetings; draft agendas; set up reminders; develop, compile, and
distribute presentation materials; and record meeting minutes.
- Work
closely with the CEO to keep them well informed of upcoming commitments
and responsibilities, following up appropriately.
- Manage
and maintain the CEO’s diary and ensure that the CEO is fully prepared for
all meetings and engagements with relevant briefing notes.
- Schedule
meetings between the CEO and their direct reports on a monthly basis.
- Manage
the process from “start to finish” of obtaining briefings and papers (as
required) from the Leadership Team on behalf of the CEO, to ensure that
they are fully prepared for all engagements.
- Undertake
desktop research as necessary to support the CEO’s preparation for
meetings and presentations.
- Keep
and maintain an accurate record of papers and electronic correspondence on
behalf of the CEO.
- Carry
out all the duties with complete discretion and a high regard for
confidentiality.
- Carry
out any other duties that may be assigned from time to time.
Education,
qualifications, essential skills, knowledge, and experience
- Bachelor’s
degree or Diploma in a business-related field.
- Minimum
5 years’ experience of working as a Personal or Executive Assistant.
- Experience
in shorthand minute taking
- Experience
of working with a Board
Skills
- Strong
literacy and verbal reasoning and proficient computer skills, including
- Microsoft
Office Suite (Word, PowerPoint, and Excel); scheduling
appointments/updating calendars.
- Strong
planning and organizational skills, able to adapt and respond to the
unexpected.
- Confident,
proactive, self-motivated and organized approach.
- Reliable,
responsive, discrete, confidential and diplomatic.
- Calm
under pressure of short deadlines and unexpected change of plans.
- Comfortable
in a fast-paced environment with multiple tasks and projects at hand.
- Ability
to structure own time and create transparent approach to workflow
management.
- Problem-solving/
solution orientation.
- Good
eye for detail and commitment to high quality outcomes.
How To
Apply
Interested
and qualifying candidates should submit their CV and Application letter only to jobs@olpejetaconservancy.org