Procurement Officer
Principal Procurement Officer
Principal Legal Officer
Head of Corporate Communications
Remuneration Services Director
Purpose of the Job
This role will provide support to the Head of Procurement for
timely, efficient, cost effective procurement of goods and services in
compliance with the Public Procurement and Disposal legislation.
Responsibilities
·
Assist in the development of
Procurement guidelines and manuals to streamline, standardize and ensure
integrity of procurement processes
·
Assist in the development and
implementation of procurement plans as per budget through continuous monitoring
and reporting on procurement status
·
Implement adherence to and compliance
with requirements of the Public procurement and Disposal legislation.
·
Coordinate monitoring of the
procurement status and advice as appropriate;
·
Coordinate inspection of supplies
against specification and samples given to ensure the commission only receives
and pays for goods that meet the specifications set
·
Compile annual procurement plans for
the commission through the consolidation of needs from user departments, to
ensure all needs for user departments are captured and addressed and in line
with SRC work plan
·
Prepare and draft supplier correspondence
·
Carry out market surveys and research
to inform continuous improvement initiatives for the supply chain function
·
Sensitize staff on the application of
procurement manual.
·
Maintain data of all records of
purchased goods including costs, deliveries and inventories as per legislation.
·
Record minutes during tender and
procurement meetings to ensure information is captured and used to advice the
procurement process in line with the commission policies and procedures, and
the Public Procurement Act.
·
Ensure relevant procurement processes
are captured through IFMIS
·
Regularly update the supplier
register.
·
Prepare relevant documents to
facilitate payment of suppliers.
·
Prepare procurement quarterly
reports.
·
Prepare and evaluate quotations and
submit the report to the head of procurement
·
Ensure use of updated list of
pre-qualified suppliers or contractors to supply and provide various services
and goods
·
Provide feedback to enhance business
processes and initiate process improvement
·
Develop individual work plans, monitor
own performance and seek requisite support to ensure delivery of agreed targets
Qualifications
·
Bachelor’s degree in Purchasing and
Supplies Management or related field from a recognized university or related
field with Diploma in Supplies Management.
·
Membership to the Kenya Institute of
Supplies Management (KISM) in good standing.
·
Three years’ relevant experience
Key Competencies
·
Meets the requirements of Chapter Six
of the Constitution of Kenya
·
Ability to deliver results in a
complex and dynamic environment.
·
Ability to identify customer needs
and deliver service excellence.
·
Demonstrate knowledge in relevant
legislation and applicable standards.
·
High level of interpersonal skills.
·
Ability to work with minimum
supervision and under strict timelines.
·
High level of attention to detail.
·
Knowledge of relevant computer
applications.
·
Excellent analytical and
communication skills
Principal Procurement Officer
Purpose of the Job
The role is responsible for ensuring proper procurement and
disposal of items in the Commission as per the Public Procurement and Disposal
Act and Regulations and other relevant legislation.
Responsibilities
·
Provide leadership in the development
and execution of the Commission’s strategy on procurement
·
Develop and implement policies, procedures
and manuals to safeguard integrity of the procurement processes of the
Commission
·
Develop effective work plans drawn
from the Strategic Plan and undertake continuous performance monitoring and
reporting
·
Develop, motivate and manage the
performance of the team and ensure continuous alignment to the goals and values
of the Commission
·
Ensure adequate budgetary provisions,
monitor absorption and ensure optimal utilization and alignment to the
Commissions strategic activities
·
Ensure prudent financial management
in the achievement of the function
·
Ensure efficiency of systems,
processes, Standard Operating Procedures (SOPs) to achieve the operational
excellence that drives the Commission’s objectives
·
Identify, evaluate, mitigate and
monitor operational and strategic risks of the function
·
Ensure implementation of a business
continuity and disaster recovery plan for the procurement function
·
Ensure compliance with all statutory
requirements, Government Circulars and Commission’s policies.
·
Provide requisite regular reporting
in compliance with internal and external guidelines and requirements.
·
Develop and maintain positive
relationships with stakeholders
·
Identify learning interventions and
drive self-development.
·
Provide advice and respond to
procurement related matters in the Commission.
·
Provide professional opinion and
technical advice on procurement and disposal matters as per the legal
provisions.
·
Report on status of the contracts to
the Commission Secretary
·
Recommend appointment of the members
of tender processing committees to the Commission Secretary.
·
Ensure continuous training of
prospective tender processing committee members and suppliers.
·
Develop tender documents, coordinate
evaluation, provide technical advice, and give feedback to all bidders
·
Prepare agenda and meetings of the
Tender and Disposal Committees, provide technical advice during meetings and
take minutes
·
In liaison with user departments,
identify procurement needs, initiate prequalification, oversee evaluation,
register and monitor suppliers’ performance
·
Develop and administer a supplier
satisfaction survey questionnaire to enhance supplier relationships with the
Commission
·
Ensure all procurement records are
secure and safely maintained for ease of retrieval and future reference
·
Liaise with User departments to
identify obsolete and unserviceable stores for disposal
·
Coordinate periodic and annual stock
taking for prudent inventory management
Qualifications
Minimum qualifications and experience
·
Bachelor’s degree in Purchasing and
Supplies Management or related field from a recognized university.
·
Master’s degree from a recognized
university is an added advantage
·
Certificate in Leadership from a
recognized institution
·
Member of Kenya Institute of Supplies
Management (KISM) in good standing.
·
Full qualification from the Chartered
Institute of Supplies Management (CIPS).
·
Eight (8) years of service, three
years of which should be relevant to this position and obtained in a reputable
organization
Key Competencies
·
Meets the requirements of Chapter Six
of the Constitution of Keya
·
Demonstrate ability to manage and
lead high performing teams.
·
Ability to deliver results in a
complex and dynamic environment.
·
Capacity to demonstrate strategic
mind-set and innovation.
·
Ability to identify customer needs,
develop service standards and deliver service excellence.
·
Demonstrate knowledge in relevant
legislation and applicable standards.
·
Strong interpersonal skills.
·
Ability to work with minimum
supervision and under strict timelines.
·
High analytical and organizational
skills, with ability to gather, analyze and evaluate facts and to prepare and
present concise written reports
·
High level of attention to detail.
·
Knowledge of relevant computer
applications.
·
Knowledge of relevant legislation and
regulations
Principal Legal Officer
Job purpose
The Role holder is responsible for the provision of efficient
legal services, provide legal advice, handle and manage litigation and prepare
legal instruments to ensure the Commission’s interests are safeguarded.
Responsibilities
·
Draft, review and interpret contracts
and other legal documents;
·
Represent the Commission in
proceedings before court, arbitral or quasi-judicial bodies, including
preparation and filing of necessary legal documents;
·
Liaise with external lawyers and
relevant actors on matters before court;
·
Undertake legal research, prepare
legal opinions and provide legal advice;
·
Disseminate relevant laws,
regulations and guidelines to relevant stakeholders;
·
Undertake review of the legal
framework for remuneration and benefits for the public service, including
conducting comparative analysis of the Kenyan legal framework and those of
other jurisdictions and make recommendations to strengthen the legal framework
as appropriate;
·
Analyse the judgements made by courts
and other quasi-judicial bodies to ensure that emerging issues are identified
and make appropriate recommendations;
·
Keep the legal department informed of
developments in laws and regulations that potentially affect the Commission;
·
Prepare and submit monthly reports to
the Head of Legal Services;
·
Contribute to the development of the
work plan, policies and procedures of the Department;
·
Supervise and evaluate performance of
legal clerk;
·
Provide secretarial services to the
Commission’s Legal Committee as may be assigned by the Head of Legal;
Qualifications
·
A bachelor’s degree in law from a
recognized university;
·
Advocate of the High Court of Kenya
with a valid practicing certificate;
·
At least six (6) years proven work
experience in the legal field;
·
Experience in litigation, legal
drafting and legal research;
·
Demonstrate understanding of the
national goals and policies and ability to relate them to the mandate of the
Commission;
·
Ability to identify customer needs,
develop service standards and deliver service excellence;
·
Capacity to demonstrate strategic
mind-set and innovation;
·
Ability to deliver results in a
complex and dynamic environment;
·
Demonstrate ability to manage and
lead high performing teams;
·
Demonstrate knowledge of relevant
legislation and applicable standards;
·
High level of integrity and
interpersonal skills;
·
Ability to work with minimum
supervision and under strict timelines;
·
High level of attention to detail;
·
Possess problem solving skills;
·
Knowledge of relevant computer
applications;
·
Excellent analytical and communication
skills; and
·
Meet the requirements of Chapter Six
of the Constitution.
Head of Corporate Communications
Job purpose
This position reports to the Commission Secretary and is
responsible for the planning and implementation of corporate communications
strategy that seeks to facilitate the achievement of mandate and vision of SRC.
Responsibilities
·
Provide leadership in the development
and execution of the Commissions strategy on the Communication function
·
Develop and implement policies,
procedures and manuals to ensure improved efficiency and effectiveness of
service delivery.
·
Develop effective work plans,
undertake continuous performance monitoring and reporting.
·
Develop, motivate and manage the
performance of the team and ensure continuous alignment to the goals and values
of the Commission.
·
Prepare budgets for programs monitor
absorption and ensure prudent financial management in the achievement of the
function.
·
Ensure efficiency of systems,
processes, Standard Operational Procedures (SOPs) to achieve the operational
excellence that drives the Commission’s objectives.
·
Identify, evaluate, mitigate and
monitor operational and strategic risks of the function.
·
Ensure compliance on all statutory
requirements, Government Circulars, Commission’s policies.
·
Establish clear protocols and
guidelines to ensure effective internal, external and crisis communications.
·
Cultivate, manage and sustain
meaningful relationships and collaborations with media and other key
stakeholders internally and externally to ensure that the Commission is
projected appropriately.
·
Oversee the conduct of periodic
surveys to establish stakeholder satisfaction and the Commission’s standing
among its target audiences.
·
Ensure relevant media training is
availed to the Commissioners and senior leadership and prepare Commissioners
for media interactions.
·
Responsible for editorial direction,
design, production of all the Commission’s publications and audio visual
productions documentary and radio productions.
·
Responsible for conceptualization,
content development and design print and Radio/TV advertisements that seek to
educate stakeholders on the Commission’s mandate and policies.
·
Design, advise and manage crisis
communications plans on an as needed basis.
·
Research, develop and edit content
for print media and electronic to ensure the Commission communicates accurately
and timely on emerging issues arising from the Commission’s mandate, policies
and decisions.
·
Develop and oversee execution of
advocacy programs for the Commission to create awareness, understanding of the
constitutional principles guiding the Commission.
·
Responsible for media monitoring and
content analysis to ensure the image of the Commission is maintained.
·
Manage press conference and media
briefing by ensuring all the required media houses are invited, the correct
information is shared and order is maintained.
·
Ensuring that Commission website is
regularly updated to reflect the accurate and status of the Commission
activities.
·
Review the commission’s key messages
for accuracy and consistency in messaging
·
Formulate and manage the Commission’s
brand policy so as to ensure a strong brand is maintained
Qualifications
·
Bachelor’s degree in Mass
Communication, Journalism from a recognized university or Any Bachelor’s degree
from a recognized university with Post graduate in Mass Communication or
Journalism.
·
Masters in a related field.
·
Leadership certificate from a
recognized institution.
·
Ten (10) years of service, four (4)
of which should be in a comparable position from a reputable organization.
Key Competences
·
Meets the requirements of Chapter Six
of the Constitution of Kenya
·
Demonstrate ability to manage and
lead high performing teams.
·
Ability to deliver results in a
complex and dynamic environment.
·
Capacity to demonstrate strategic
mind-set and innovation.
·
Ability to identify customer needs,
develop service standards and deliver service excellence.
·
Demonstrate knowledge in relevant
legislation and applicable standards.
·
Strong interpersonal skills.
·
Ability to work with minimum
supervision and under strict timelines.
·
High level of attention to detail.
·
Excellent analytical and
communication skills.
·
Knowledge of media specific computer
software.
Remuneration Services Director
Job purpose
The job purpose is to develop, oversee and lead the designing of
strategies that will ensure a harmonized, equitable and fair remuneration and;
implementation and monitoring of a comprehensive Research and Compliance
strategy.
Responsibilities
·
Provide leadership in the development
and execution of the Commissions’ Strategic Objectives on Research and
Compliance; Job Evaluation; Allowances and Benefits; Productivity and
Performance and Collective Bargaining Negotiations
·
Develop and implement policies,
procedures and manuals on remuneration and benefits for improved efficiency and
effectiveness;
·
Spearheading the development of
Public Sector policies on remuneration and benefits management;
·
Develop effective work plans drawn
from the strategic plan and undertake continuous performance monitoring and
reporting;
·
Develop, motivate and manage the
performance of the team and ensure continuous alignment to the goals and values
of the Commission.
·
Prepare budgets for programs, monitor
absorption and ensure optimal utilization and alignment to the Commissions
strategic activities.
·
Ensure efficiency of systems,
processes and standard operating procedures to achieve the operational
excellence that drives the Commission’s objectives.
·
Develop and implement a risk
management framework for the directorate;
·
Ensure Implementation of a business
continuity and disaster recovery plan for the directorate;
·
Ensure compliance on all statutory
requirements, Government Circulars and Commission policies.
·
Provide regular reports in compliance
with internal and external guidelines and requirements.
·
Ensure quality and timely reports to
the Commission’s committees and to the Commission;
·
Develop and implement a Service
Charter for the Directorate;
·
Develop and maintain positive
relationships with stakeholders;
·
Develop team capabilities, build a
cohesive team and foster a culture that promotes the core values of the
commission.
·
Initiate remuneration reviews of
public sector salary structures and make appropriate recommendations in line
with the Commissions principles;
·
Oversee the analysis of salaries, remuneration
and benefits for state officers and other public offices;
·
Spearhead the development of a total
compensation structure;
·
Spearhead the acquisition,
customization and application of a Job Evaluation system for the Public
service;
·
Oversee job evaluation exercise for
public sector jobs;
·
Provide oversight and advice on
collective bargaining negotiations processes in relation to the mandate of the
commission;
·
Plan, initiate and formulate the
Commission’s research strategy, annual research plan and conduct research that
will inquire into and advise on the salaries to be paid out of public funds;
·
Ensure timely communication of
appropriate advice to the Commission through provision of research findings and
progress reports through various fora;
·
Develop and implement methods, tools
and procedures for monitoring and evaluating research projects that will ensure
the public service’ ability to attract and retain required skills.
·
Maintain a comprehensive and up to
date knowledge of developments in policy and practice in relation to research
information, compliance and relevant intelligence;
·
Develop internal and external
linkages to effectively manage the Commission’s relationships with relevant
stakeholders in relation remuneration and benefits;
·
Develop and implement a framework to
recognize productivity and performance in pay determination and foster a
culture of productivity.
·
Minimum Qualifications and Personal
Specifications
Qualifications
·
Master’s degree in Economics,
Statistics, Human Resources, Public or Business Administration or other
relevant field from a recognised university;
·
Proven relevant experience of at
least twelve (12) years, six (6) years of which must be at management level in
a reputable organization;
·
Relevant Professional qualification
will be an added advantage;
·
Certificate in a Leadership Course
from a recognized institution;
Key Competencies
·
Meets the requirements of Chapter Six
of the Constitution of Kenya
·
Demonstrate ability to manage and
lead high performing teams.
·
Ability to deliver results in a
complex and dynamic environment.
·
Capacity to demonstrate strategic
mind-set and innovation.
·
Ability to identify customer needs,
develop service standards and deliver service excellence.
·
Demonstrate knowledge in relevant
legislation and applicable standards.
·
High level of integrity and
interpersonal skills.
·
Excellent analytical, report writing,
collaboration and communication skills.
·
Significant expertise and experience
in identifying, reviewing, analyzing and summarizing complex papers;
·
Knowledge of project monitoring and
evaluation techniques; analysis, public finance management principles and
processes;
·
Appreciation of the macro and micro
economic environment;
·
Be conversant with the Public Service
Policies and practices on remuneration systems;
·
Good understanding of the Kenyan
labour laws and related statutes;
·
Demonstrated competences and
capabilities in handling remuneration matters;
·
Must be able to work with high level
of confidentiality
How To Apply
Interested and qualified persons are requested to submit their
applications indicating their current salary together with a detailed
Curriculum vitae, copies of academic and professional certificates and
testimonials.
Applicants MUST attach clearance certificates from the following bodies:
·
Kenya Revenue Authority
·
Directorate of Criminal Investigation
·
Higher Education Loans Board
·
Ethics and Anti-Corruption Commission
and
·
Credit Reference Bureau
Applications in sealed envelopes clearly marked at the top “Application
for the position of…” and mailed OR delivered to:
The Commission Secretary
Salaries and Remuneration Commission
Williamson House 6th Floor
4th Ngong
Avenue
P.O Box 43126 – 00100
And be received on or before 22nd October 2019.