Reference Number: OC/2019/0003.
Overall Job Purpose
The job holder shall analyze data and prepare accurate and
timely reports in accordance with acceptable accounting in line with TATA
financial policies and International Financial Reporting Standards
REPORTS TO: Finance Executive.
Responsibilities
Maintenance of Trade payables :-
·
Daily updating and processing of
suppliers invoices and payments.
·
Scheduling and preparing payments to
suppliers and service providers.
·
Ensure suppliers’ reconciliations are
carried out at least every month and all reconciling items acted upon promptly.
·
Ensure accurate accounting recording
and maintenance of 6% Vat Withholding tax and timely remittances of the same to
KRA.
·
Perform vendor analysis and generate
(Weekly/monthly) accurate and up to date aging and other account payables
reports.
·
Open P.O Management.
Timely obtaining and making payments for company bills
which include- ;
·
Safaricom bills –due by 16th of
following month.
·
Airtel bills – due by 16th of
following month.
·
Telkom bills payable by 14th of
following month.
·
Total fuel bills for company fleet
due by 15th of following month.
·
Electricity bills payable by due date
as obtained through E bill.
·
Other fuel, oil and operations
consumables payables as and when they fall due.
Preparing of payments requisition and writing of Company cheques
and maintaining a Cheque Register of all signed cheques for dispatch to
respective beneficiaries.
Filling, archiving and storage of records and documents for
vendors and other related company documents.
Maintaining and disbursing petty cash float and ensuring IOU’s
are timely settled and fully documented and accounted for.
Safe keeping for all cheque books (used & unused) and
customers cash and cheques.
Assist the Finance executive Preparation and filing of
payroll deductions and other statutory returns by their due dates:- i.e.
·
NSSF payable by 15th every month;
·
NHIF payable by 9th every month by
concession;
·
HELB payable by 15th every month;
·
NITA payable by 5th of every month by
concession;
·
Pension contributions & Sacco
contributions by 9th of every month.
·
Filling, archiving and storage of
records and documents for accounts payables.
·
Scanning and sharing scanned
documents on shared drive with SSC team.
·
Facilitating preparation of debit
notes and posting thereafter, Any other duty assigned by the supervisor.
Qualifications
·
At least 3 years’ experience in a
similar position
·
Bachelor’s degree in Commerce or
Business Administration or any other related field majoring in
Accounting/Finance.
·
Postgraduate qualifications is an
added advantage.
Attributes & Skills
·
Business acumen
·
Financial/accounting skills
·
Customer care skills
·
Availability of accurate data in the
system.
·
Timely preparation and submission of
financial reports.
·
Improved compliance
·
High level of integrity
·
Analytical and problem solving skills
·
Proficiency in MS Office applications
How To Apply
Please send an updated and detailed CV including a cover letter
to hr.Kenya@tatainternational.com, closing date for receiving applications is 21th/Oct/2019.