World Concern
Position Title: Country
Accountant
Location: Nairobi, Kenya – Include travel to field offices in
Somalia and South Sudan
Primary Functions: The Somalia and South Sudan Country Accountant oversees
accounting services for all Somalia and South Sudan programs, ensures
compliance with donor and organizational requirements, increases the overall
efficiency & effectiveness of finance and compliance processes in Somalia
and South Sudan. The Somalia and South Sudan Country Accountant advises the
Country Director regarding emerging issues related to finance and compliance.
Core Responsibilities
1.
Oversee the accounting functions in
support of Somalia and South Sudan programs including budget preparation,
budget amendment, income and expense allocations, outstanding advances, A/R
reconciliations, TRR reconciliations, cash flow projections etc.
2.
Directly supervises account
assistants staff as outlined in the Countries Organizational Chart and acts as
the technical expert for other finance staff in Somalia and South Sudan.
3.
Oversee the month end finance process
to ensure that all program/country financial information is accurate and ready
for integration with WC Africa data.
4.
Oversee the year end close process
ensuring that the accounting for Somalia and South Sudan programs is complete
before final year end close.
5.
Ensure project accounts are closed
out properly at year end and relevant information is input at the beginning of
the new financial year.
6.
Review Somalia and South Sudan
program financial reports received from HQ for accuracy and reasonableness.
Research any irregularities and bring unresolved matters to the attention of
the budget holder and CD.
7.
Create monthly variance
reports-provide assistance to CD and Program Managers to research and explain
variances
8.
Ensure field offices are following WC
financial policies, procedures and good financial practices.
9.
Facilitate learning opportunities for
direct reports and other Somalia and South Sudan finance staff to grow in their
knowledge, skill and responsibilities.
10.
Proactively evaluate income vs.
expenses for all Somalia and South Sudan programs keeping the Somalia and South
Sudan Director abreast of any significant concerns or matters arising. Advise
CD and program managers when issues arise that might result in funding gaps.
11.
Evaluate the allocation of country
costs between programs quarterly and make adjustments as necessary. Advise the
CD and Accounts Payable Person of any changes.
12.
Review invoices to ensure they are
being coded to the correct project and donor.
13.
Invoice partners for monthly expenses
ensuring all appropriate costs are recovered.
14.
Monitor accounts payable to ensure
sufficient funds are on deposit to support operations.
15.
Provide technical orientation to new
staff in Somalia and South Sudan programs.
16.
Provide periodic financial
information as requested by WC Finance Director or CRISTA finance.
17.
Assist in creation or review of new
budgets as requested by the Somalia and South Sudan Country Director or Program
Managers.
18.
Keep abreast of relevant Somalia and
South Sudan laws and regulations for taxation, duty etc. Ensure organizational
compliance with government agencies such as Somalia Revenue Authority and South
Sudan Revenue
19.
Authorities to reduce organizational
risk and take advantage of opportunities as laws or regulations change.
20.
Proactively examine ways to reduce
organizational costs. Follow up on tax exemptions, VAT refunds etc.
21.
Ensure sound financial practices by
following GAAP standards and WC policies and procedures.
22.
Report irregularities to the Somalia
and South Sudan Director and/or WC Africa Finance Director.
23.
Act as back up support for the
Regional Finance Director to ensure smooth month end processing during his/her
absence.
24.
Responsible to ensure that donor
financial reports are accurate and timely.
25.
Responsible to ensure organizational
processes such as grant tracking system, annual budgets are completed and
submitted on time.
26.
Act as gatekeeper for reports
including program reports, organizational reports, donor reports etc ensuring
they are submitted to the relevant party on time and filed in WC records.
27.
Ensure that program staff are recording
and reporting all GIK on a monthly basis. Report consolidated GIK information
including volunteer hours to HQ on a monthly basis.
28.
Maintain a system to track
outstanding obligations such as unfulfilled contracts etc in an accruals report
to ensure CD and program staff are aware of commitments.
29.
Collect and organize data and
documentation in support of program objectives. Ensure that there is sufficient
documentation to support activities reported to donors. Assist program staff to
develop streamlined documentation systems or processes.
30.
Maintain up to date donor file (paper
and electronic) for each donor which include copies of all official documents,
agreements, contracts, approvals, key correspondence, waivers, financial and
narrative reports etc.
31.
Maintain a life of grant spreadsheet
updated monthly for each donor funded project that will pass over a WC
financial year.
32.
Advice CD and program staff if grant
spend rate is either too low or too high and ensure that WC Finance Director is
also notified and fill the MPR finance section
33.
Monitor USG grants/agreements to
ensure compliance with key areas. Advise staff regarding items needing prior
approval or waivers.
34.
Work closely with the Africa Finance
Director and Compliance Manager to establish systems or mechanisms to track USG
grant compliance requirements such as international travel, local taxes,
procurement etc.
35.
As part of the Africa Regional
Finance Team participate in audit preparation, examination and response.
36.
Provide technical support to other
staff members as requested.
37.
Participate in Africa Regional
Finance Team meetings to foster collaboration and consistency between country
programs.
Qualifications and Experience
·
Bachelor of Commerce Degree from a
recognized University or related field with at least five years’ experience in
a similar position.
·
CPAK/ACCA holder from a recognized
institution
·
Familiarity with not-for-profit
Accounting systems will be required.
·
Experience working with US Government
grants. Working knowledge of USAID rules and regulations.
·
Above average functional knowledge of
Excel and MS Office suit.
·
Strong analytical and writing skills.
·
Experience working cross culturally
·
Fluency in English and Kiswahili;
both written and verbal
Employment Standards
Core Competencies:
·
Results Orientation – recommends
solutions that meet program needs in the most effective and efficient way
·
Communication- gives and receives
information with clarity, attentiveness, understanding and perception.
·
Commitment to World Concern’s values
and mission.
·
Time Management-ability to multi-task
& meet deadlines
·
Personal Integrity-Trustworthy,
conscientious and can be relied on to act and speak with consistency and
honesty. Able to keep information confidential.
·
Initiative-Grasps opportunities and
proactively ensures that neither issues nor people are forgotten or overlooked.
·
Concern for Standards-Thoroughness
& accuracy
·
Critical Thinking — Using logic and
reasoning to identify the strengths and weaknesses of alternative solutions,
conclusions or approaches to problems
·
Accountability-Welcomes objective
evaluation of working relationships and performance of self and others.
Desirable Competencies
·
Attitude of learning – maintaining a
Christ-like attitude, a learning mind that does not coerce others to accept
his/her opinion.
Working Conditions
·
Travel to field offices in Somalia
and South Sudan. May travel to WC offices outside of Africa.
·
Living conditions in the field may at
times be harsh.
·
May require working extended hours
and on weekends/holidays to meet deadlines.
Interested candidates should submit
their applications and CV to wcafricahr@worldconcern.org not later than 31st
October 2019.