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NGO Jobs in Kenya - NCCK

Administrative Secretary (Northrift Region)


Main Purpose Of The Job
To provide administrative and secretarial support to the Regional Office.
Responsibilities
·         In charge of the Regional office’s secretariat: i.e. documentation, record keeping, and typing reports, office stationery purchases, telephone, fax, and e-mail communication and minute taking.
·         In liaison with Regional Coordinator, ensure the proper maintenance of Regional motor vehicle(s).

·         As a key staff in the Regional office, maintain cordial relations with the membership, stakeholders and other publics that interact with the office.
·         Enhance the Council’s image by ensuring that Regional office are kept clean and tidy at all times.
·         Maintain the Regional office diary.
·         Maintain petty cash, office float and do the necessary banking duties.
·         Prepare bank reconciliations
·         Provide support to Regional office staff in the areas of travel arrangements and other administrative issues
·         Perform any other duties that may be assigned from time to time by the management.
·         Perform any other duties as may be assigned by the management from time to time.
Qualifications
Level of Education/Academic Qualification
·         At least Form IV – KCSE or equivalent.
Specialised Training/Professional Qualifications
·         Diploma in Secretarial Studies; Diploma in Business Studies, CPA I
Other Competencies/Abilities/Skills Required
·         Computer literacy.
·         Excellent communication and writing skills.
·         Strong organizational, office and time management skills
·         Excellent interpersonal skills and professional demeanor.
·         A good sense of integrity and confidentiality
·         Dynamic and proactive
·         Good command of English and Kiswahili.
·         Ability to work with minimum supervision.
Relevant Job Experience
·         At least 3 years’ experience in a similar position.

Accountant

Main Purpose Of The Job
To maintain accurate accounting records and ensure compliance with established internal controls in the project.
Responsibilities
Prudent Management of project funds
·         Prepare weekly cash flow forecasts against project needs and budget
·         Prepare cash request on the basis of planned activities, expenditure and commitments as per budget lines
·         Prepare monthly bank reconciliations on or before 10th of every month
·         Conduct monthly cash count and prepare cash certificates
·         Verify authenticity of various payments, ensuring proper authorization, support documentation and accounting to appropriate budget lines.
·         Act as bank Agent in the operation of NCCK/RSP Bank accounts in Kakuma.
·         Custodian of the Camp accountable documents
·         Disburse fully authorized floats for planned activities and follow-up accountability of the same within 48 hours of completing such activities
·         Ensure spending within the budget lines by the project implementers
·         Ensure that payments to incentive workers are fully supported and signed by recipients.
Maintain Records and books of accounts related to Refugee Services Programmes in Kakuma.
·         Ensure timely keying in of programme accounting data into the software.
·         Review float returns made and ensure that they are accurate, complete, properly supported, analyzed and coded against the budget.
·         Ensure all expenditure returns are properly captured and posted in respective budget codes.
·         Ensure proper and sequenced filing of all accounting payment vouchers, supporting documents and Petty cash reimbursements
Asset Management
·         Ensure that all Camp assets are well secured and coded
·         Ensure maintenance of an up to date asset listing stating the location/user
·         Ensure proper handing over and safe custody of the assets upon staff transition
·         Ensure disposal of assets is in line with NCCK and UNHCR disposal policy
Financial Reporting
·         Prepare timely Implementing Partner Financial Report (IPFR) as per the donor guidelines
·         Prepare monthly General Ledger for updating the Head Office accounting system.
·         Prepare budget vs. actual monthly income and expenditure report to head office as part of the monthly management Accounts for the Camp.
·         Participate in budget preparation for the Camp.
·         Facilitate smooth external audit and verification of the projects
·         Facilitate monthly reconciliation of the Camp float account with Head Office
Liaison Role
·         Liaise with Camp Coordinator on all Project expenditure and cash flows
·         Liaise with UNHCR, NCCK Kakuma office and Head Office management on all financial matters of the project.
·         Liaise with the Head Office RSP accountant and Senior Programmes Account on all financial matters.
·         Attend seminars and meetings related to project work as may be requested.
Leadership Roles
·         Provide leadership in financial management and stewardship.
·         Carry out occasional visits to project implementation sites as it may be necessary to confirm the activities and stock take.
·         Provide Leadership to the Assistant Accountant
·         Perform any other duties that may be assigned from time to time by the supervisor.
Qualifications
Level of Education/Academic Qualification
·         At least Form IV – KCSE or equivalent.
Specialised Training/Professional Qualifications
·         Part qualification professional accounting qualifications – At least CPA II
Other Competencies/Abilities/Skills Required
·         Strong management and leadership skills
·         Good interpersonal skills
·         Experience in computerized accounting system.
·         Must be flexible and versatile.
·         Work under minimum supervision
Relevant Job Experience
·         At least 2 years’ experience in a similar position.

 Authority And Decision Making
·         The position involves making recommendations to the Camp Coordinator on issues related finances or areas of work.

Senior Program Officer

Main Purpose of the Job
The position is responsible for leading in the design and development of NCCK’s Programme in Emergencies and Refugee Services. It will provide technical support and ensure resource mobilization, management, administration, monitoring, assessment and evaluation. It is also responsible for ensuring documentation, sharing of experiences and lessons that enhance programme accountability to partners and other stakeholders.
Responsibilities
Programme Management
·         Lead in the design, planning and implementation of strategies, agendas and campaigns at NCCK to support Emergencies and Refugee Services initiatives and activities.
·         Develop programmes and projects that will facilitate NCCK initiatives in the area of Emergencies and Refugee services focusing on disaster preparedness, disaster response and mitigation, disaster risk reduction and refuges services
·         Gather, analyze and prioritize issues of humanitarian assistant at the local, national and global levels that NCCK needs to address in accordance to its specific objective.
·         Work closely with the SPOs to build the capacity of the regional structure to accompany the membership in building their capacity to enhance community resilience and humanitarian assistant.
·         Support the development and implementation of budgets, and ensure monitoring and controls, for the unit.
·         Develop and implement mechanisms for continuous monitoring of emergencies and refugee services
·         Facilitate the production of quality, accurate and timely programme reports and documents as per agreements, requirements and schedules/work-plans.
R2: Resource Mobilization and Fundraising
·         In line with the corporate plan, facilitate the development of a resource mobilization plan for Emergencies and Refugees Programmes
·         Facilitate the execution of plans for resource mobilization and fundraising including the identification of resource requirements and opportunities for fundraising.
·         Mobilize and raise adequate funds to meet the approved annual budget targets of the emergencies programmes as per the Corporate Plan 2019 – 2023.
·         Ensure accurate data and information relating to emergencies programmes exists to support the development of concept papers and proposals.
·         Proactively scout for new funding avenues, research on funding sources and establish strategies to approach funding agencies in the area of emergencies.
·         Facilitate collection and documentation of the impact of humanitarian assistant initiatives namely success and transformational stories and evidence of change to support shared learning.
·         Build capacity of the regional teams to mobilise resources for regional specific initiatives on disaster preparedness, disaster risk reduction, disaster response and disaster mitigation.
 R3: Facilitation of Advocacy and Influencing
·         Support NCCK advocacy, capacity building on Emergencies and Refugee Services.
·         Work closely with the other SPOs to facilitate the membership on advocacy related to emergencies & refugee services.
·         Facilitate early warning systems/signs, research and study on specific contextual issues affecting the lives of Kenyans and make available useful information for the effective function of the membership.
·         Prepare and disseminate information on outcomes of programs within emergencies and Refugee services and other relevant results to government partners so as to promote evidence-based policymaking and programming.
·         Draft talking points, speeches and statements on the organization’s position on issues that relate to its areas of focus and interventions.
R4: Relationship Management, Networking and Collaboration
·         Facilitate networking and collaboration needed to encourage debates and discussions on issues of Emergencies and refugee services.
·         Represent NCCK in meetings, forums, meetings, seminar and conferences that are related to the Council’s work and supports emergencies and refugee services programmes.
·         Develop strategic links and collaboration with other local, national and international organizations to deliver common goals relating to campaigns in areas of common interest.
·         Maintain good public relations, networking and collaboration with other like-minded organizations.
R5: Research, Monitoring and Learning
·         Facilitate research and study on issues of Emergencies and Refugee Services.
·         Facilitate mechanisms for determining the quality and impact of emergencies and refugee services initiatives internally and with other organizations.
·         Support monitoring activities, baseline surveys, research, studies, external assessments and evaluations and use findings to improve program management.
·         Support programs to undertake research on policy matters, build case studies, and assist in conducting operations research to inform programme work and agendas.
·         Document and use experiences and lessons to enhance program work and promote learning both internally and externally.
 R6: Management of Staff
·         Responsible for supervision and management of staff in the unit.
·         Provide leadership, management, supervision, mentoring and capacity building to staff in the unit.
·         Maintain an effective, committed, and motivated program team and ensure that staff issues are addressed in a timely manner.
·         Ensure effective supervision of staff in the unit, and timely handling of grievance and disciplinary issues.
·         Undertake periodic performance evaluation of programme staff.
R7: Carry out any other duties and responsibilities which may be assigned by the Programmes Director from time to time.
Qualifications
Level of Education/Academic Qualification
·         At least a basic degree in Social Sciences from a recognized University.
·         Those with qualifications in Project Management will have an added advantage
Other Competencies/Abilities/Skills Required
·         Strong interpersonal skills.
·         Experience in working with refugees or marginalized groups
·         Familiar with programme/projects for community empowerment
·         Skills in capacity building
·         Planning and organizational skills
·         Strong networking skills.
·         Fund-raising skills.
·         Computer Literacy
·         Readiness to work with others in the programme as a team.
·         Ability to work in a multiple actor situation
·         High level of flexibility.
Relevant Job Experience
·         At least 3 years related work experience in a recognized organizations
How to Apply 
Qualified and interested candidates should download the NCCK Job Application Form (Click Here to Download). Candidates are advised to STRICTLY send the application form ONLY, duly filled in PDF format to recruitment@ncck.org indicating job reference number in the email subject line. The application forms to be received not later than 12.00 on 18th September 2019. Only short listed candidates will be contacted. Please indicate the position you are applying for in the subject line of the email

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