Responsibilities
·
Greet and welcome guests as soon as
they arrive at the office
·
Executes all administrative tasks to
the highest quality standards.
·
Direct visitors to the appropriate
person and office
·
Answer, screen and forward incoming
phone calls
·
Ensure reception area is tidy and
presentable, with all necessary stationery and material (e.g. pens, forms and
brochures)
·
Provide basic and accurate
information in-person and via phone/email
·
Receive, sort and distribute daily
mail/deliveries
·
Maintain office security by following
safety procedures and controlling access via the reception desk (monitor
logbook, issue visitor badges)
·
Order front office supplies and keep
inventory of stock
·
Update calendars and schedule
meetings
·
Arrange travel and accommodations,
and prepare vouchers
·
Keep updated records of office
expenses and costs
·
Perform other clerical receptionist
duties such as filing, photocopying, transcribing and faxing.
·
Managing office staff including the
driver and checking on the assignment of the staff on daily basis.
Qualifications
·
Proven work experience as a
Receptionist, Front Office Representative or similar role
·
Proficiency in Microsoft Office Suite
·
Hands-on experience with office
equipment (e.g. fax machines and printers)
·
Professional attitude and appearance
·
Solid written and verbal
communication skills,especially efficiency while writing emails.
·
Ability to be resourceful and proactive
when issues arise
·
Excellent organizational skills
·
Multitasking and time-management
skills, with the ability to prioritize tasks
·
Customer service attitude
·
High school degree; additional
certification in Office Management is a plus
How To Apply
info@archstonekenya.com ,info@futurekenya.com as
well copy reception@futurekenya.com