HR & Administration
(Reports
to CEO & Trust Secretary)
Purpose of the job
The
Head of HR & Administration will be responsible for providing strategic
leadership and management over the Fund’s human resources and staff development
and coordinating all administrative support services.
Responsibilities
·
Design, development, implementation
and evaluation of HR strategic plan and align with the Fund’s Strategic plan.
·
Regularly review the Fund’s
organization structure and provide strategic advice on its appropriateness and
ensuring sufficient staffing and optimum establishment.
·
Develop, implement and maintain a
framework of policies and procedures that enable the Fund to engage, develop
and manage its people in accordance with the core values and within Kenyan
labour laws.
·
Recruit high calibre skilled staff to
match present and future operational and business requirements in line with the
Fund’s Strategy.
·
Identify Trustees and employees
training and development needs, plan and coordinate relevant training
programmes.
·
Drive the performance management
process in line with the framework and guidelines.
·
Implement talent management processes
and development of the leadership and succession framework.
·
Ensure that succession planning is
integrated with business planning and the prevalence of a knowledge transfer
plan is designed.
·
Review, manage and propose
compensation that enables the Fund to remain competitive and attractive.
·
Partner with functional leaders to
compile, maintain and execute strategic workforce plans.
·
Provide professional expertise in the
implementation of the talent review process and creation of an internal bench
of top talent.
·
Coordinate processing of the monthly
Payroll and other benefits and coordinate leave management.
·
Manage the disciplinary process and
related processes ensuring documentations are done in accordance to set
policies, procedures and Employment Act.
·
Manage all office administrative
matters to ensure staff welfare matters are addressed and that the fund
operates in a good working environment in line with OSHA.
·
Maintenance of confidential storage
of all HR related documents including staff files, payroll, minutes and
benefits database.
Qualifications
·
Bachelor’s Degree in Social Sciences
or related discipline from a recognized University.
·
Professional qualification(s) in
Human Resources e.g. CHRP or equivalent.
·
Current and valid Human Resource
Practicing License
·
Six (6) years’ post qualification
experience in a HR role in a medium or large size organization with at least
three (3) years at management level.
·
Change management experience with
knowledge of current best practices and trends.
·
A master’s degree in related
discipline will be an added advantage.
Competencies
·
Strong leadership skills to foster
teamwork; develop and motivate staff, ability to provide direction, guidance,
momentum and vision in order to achieve the Fund’s objectives.
·
Demonstrated business acumen – able
to create strategy and actions that impact business success.
·
Ability to be forward thinking and
use technology and other modern tools to drive decision making and
implementation.
·
Professionalism and integrity.
·
Risk awareness and focus – demonstrate
understanding of risk management practices, standards and regulatory
requirements.
·
Ability to lead, influence and drive
change initiatives in support of business strategies.
·
Personal motivation and drive
exhibited through commitment to hard work, continuous improvement and
achievement of goals.
Marketing & Communication
Reports
to CEO & Trust Secretary
Purpose of the job
The
Marketing & Communication Officer is responsible for providing marketing
support, promoting brand visibility, strategic market intelligence, corporate
social responsibility, internal communication and public relations.
Responsibilities
·
Lead the development and
implementation of the Fund’s marketing strategy ensuring alignment to the
overall business plan to sustain growth and investment returns.
·
Develop and manage internal marketing
communication systems on products and services.
·
Perform market studies to generate
market information that support strategic and tactical decisions for the Fund.
·
Coordinate all activities of product
development and enhancement to support quality of products and services.
·
Coordinate all activities to
establish effective market segmentation for products and services.
·
Develop and manage external marketing
communication systems on of the Fund’s capabilities and corporate activities.
·
Develop robust media campaigns that
will positively profile the Fund among key publics.
·
Coordinate media monitoring
activities and prepare a monthly report on coverage received.
·
Ensure corporate events are well
publicized and well covered in the media and internally.
·
Continuously monitor the corporate
website and other online media and ensure that information uploaded is accurate
and projects a positive image.
·
Responsible for overseeing all the
branding aspects of the Fund and production of the internal and external
newsletters.
·
Develop and implement a corporate
communications strategy and an internal communications plan.
·
Foster positive community relations
through various initiatives and CSR programs and coordinate special corporate
events.
Qualifications
·
Bachelor Degree in Commerce,
Marketing, Communication or Business Management from a recognized university.
·
Registered Member of relevant
professional body.
·
Five (5) years’ working experience in
Marketing, Sales, Public Relations or Communication.
·
Marketing and Communication
experience and knowledge of current best practices and trends.
Competencies
·
Excellent command of written and
spoken English and Kiswahili.
·
Strong Writing and Editorial skills,
Event planning and management skills
·
Creativity and innovation skills.
·
Established media relationships with
a track record of securing high-quality press coverage.
·
Good oral and written communication
skills.
·
Good customer relationship management
and presentation skills
·
Personal motivation and drive
exhibited through commitment to hard work, continuous improvement and
achievement of goals.
·
Risk awareness and focus –
demonstrate understanding of risk management practices, standards and
regulatory requirements.
Investment Officer
Reports
to General Manager, Investments
Purpose of the job
The
Senior Investment Officer will oversee the investments in equities, fixed
income and alternative assets that include property, private equity, direct
investments; and participate in analyzing investment data and modelling
investment ideas. The job holder will also be responsible for alternative
investments sourcing, evaluation and deals closure as well as be responsible
for monitoring and evaluating the performance of the entire investment
portfolio of the Fund.
Responsibilities
·
Develop a database for investments to
guide management in investment decision making.
·
Monitor and evaluate the performance
of all investments and associated service providers.
·
Sourcing for alternative investments
and guide due diligence, internal approvals, structuring and coordinating work
of all advisors and team members from across multiple departments.
·
Develop financial analysis model to
guide in the financial feasibility and pricing of real estate projects and
other investment opportunities.
·
Monitor return on investment trends
and advice management on their effect on the Fund’s investment portfolio and
strategy.
·
Develop and regularly review
investment management benchmarks.
·
Coordinate the determination and
uploading rates of interest rates due to members’ accounts.
·
Develop periodic investment reports.
·
Review and execute the investment
risk framework.
Qualifications
·
A Bachelor Degree in Commerce,
Business Administration or related discipline from a recognized University.
·
Relevant Professional
qualification(s) – CPA (K) / CFA.
·
Six (6) years’ post qualification
experience in an investment management, project finance transaction advisory or
private equity role in a medium or large size organization with at least three
(3) years at management level.
·
Alternative investments sourcing,
evaluation and deal closure experience with knowledge of current best practices
and trends.
·
A Master’s Degree in related
discipline will be an added advantage.
Competencies
·
Demonstrated business acumen – able to
create Fund strategy and actions that impact business success.
·
Strong leadership skills to foster
teamwork; develop and motivate staff, resolve conflicts as well as ability to
provide direction, guidance, momentum and vision in order to achieve the Fund’s
objectives.
·
High-level interpersonal and
cross-cultural skills, including ability to build consensus, alliances and
collaborative relationships with sensitivity to diversity.
·
Ability to be forward thinking and
use technology and other modern tools to drive decision making and
implementation
·
Creativity and innovation skills.
·
Critical and analytical thinking and
problem-solving skills.
·
Good understanding and experience in
application of commercial and financial principles.
·
Quality focus and attention to detail.
·
Professionalism and integrity.
·
Risk awareness and focus –
demonstrate understanding of risk management practices, standards and
regulatory requirements.
Strategy Officer
Reports
to CEO & Trust Secretary
Purpose of the job
The
Strategy Officer will be responsible for providing guidance in the formulation
and implementation of corporate strategic initiatives, monitor the set plans;
drive innovation, implement and manage the operational business process
management framework, ensure service and quality assurance with a view to
enhancing customer experience and oversee the Quality Management System.
Responsibilities
·
Participate in the development,
implementation and execution of corporate strategy by guiding the planning and
review process and overseeing strategic initiatives and projects.
·
Lead periodic reviews of strategy in
line with external and internal, political, economic, social, environmental
change drivers and advise on the strategic implications of these factors.
·
Advise management to enable a shared
understanding of best practice strategic planning and to ensure that planning
outcomes are highly effective and well aligned.
·
Direct the alignment of corporate
reporting systems and the identification of key performance indicators and high
level targets.
·
Facilitate the strategic review and
planning processes, to enable the development of aligned and integrated
divisional/business plans.
·
Enforce compliance with strategic
planning reporting requirements by linking to independent performance
management and departmental processes.
·
Lead process improvement initiatives
through mapping of member journey, coordinate and streamline business
processes; identify risks and issues and prioritize processes to be improved.
·
Conduct “voice of the customer”
survey to establish priorities.
·
Implement process solutions to
improve operational efficiency and recommend innovative solutions.
·
Develop metrics to ensure processes
improvement implementations are successfully measured.
·
Develop challenging quality metrics;
monitor performance and develop procedures to examine and report quality
issues.
·
Ensure systems in use to serve
members are “customer centric” and enable provision of a superior customer
service
·
Administer and implement quality
management system (QMS) to ensure efficiency, compliance and continual
improvement and automation using Q-Pulse system.
·
Prepare QMS reports for management
review meetings, external reporting for surveillance/certification audits and
liaising with certification bodies.
·
Oversee risk management review,
customer feedback management, organizational awareness and training on QMS/ISO.
Qualifications
·
Bachelor’s Degree in a Business
related field from a recognized university.
·
Relevant professional
qualification(s)
·
Advanced Training in Quality
Management System
·
Five (5) years’ working experience in
business management, business analytics or pension fund management &
administration.
·
Knowledge and experience in ISO 9001
or a Certified QMS Lead Auditor will be an added advantage.
Competencies
·
Demonstrated business acumen – able
to create Fund strategy and actions that impact business success.
·
Understanding of quality assurance
gained through experience of working in a customer focused, results driven
team.
·
Good understanding and experience in
application of commercial and financial principles.
·
Interpersonal and cross-cultural
skills, including ability to build collaborative relationships with sensitivity
to diversity/inclusion.
·
Creativity and innovation skills.
·
Quality focus and attention to
detail.
·
Action oriented and demonstrated
ability to manage priorities.
·
Professionalism and integrity.
·
Good oral and written communication
skills; customer relationship management skills.
·
Risk awareness and focus –
demonstrate understanding of risk management practices, standards and
regulatory requirements.
Legal & Compliance
Reports
to CEO & Trust Secretary
Purpose of the job
The
Senior Legal and Compliance Officer will be responsible for providing Board
secretarial service to the Board of Trustees and legal advisory services to the
Fund.
Providing
technical and strategic leadership in the development and implementation of a
robust legal and risk management framework aimed at ensuring security of
pension funds, protection of the rights of members and beneficiaries,
stakeholders and compliance with statutory and regulatory requirements.
Responsibilities
·
Provide legal input in the
formulation of KPPF’s corporate strategy, including investment policies.
·
Oversee the articulation of the legal
and board secretarial strategy, including a board engagement plan in line with
the Fund’s overall strategy.
·
Establish and ensure implementation
of an effective legal and compliance framework/ procedure for the Fund.
·
Develop and ensure implementation of
a compliance plan to ensure all aspects of the Fund’s operations are in line
with relevant regulations.
·
Keep abreast of local and global best
practices with respect to compliance and risk management for the Fund’s
operations and make recommendations.
·
Provide board/secretarial services to
the Board of Trustees and advice on good corporate governance practices to
enhance organisational effectiveness.
·
Coordinate the arrangement of Board
meetings and attend to all matters relating to the operation and function of
the Board.
·
Record and circulate minutes of the
meetings of the Board, its Committees, AGM and Management in the course of
these proceedings.
·
Represent the Fund on litigation
matters involving the Fund.
·
Prepare legal opinions, advice and
reports on technical legal matters to the Board and Departmental Managers
including reviewing legal documentation, management of legal due diligence and
liaising with external counsel as required.
·
Responsible for legal &
regulatory compliance management including monitoring and reporting on changes
to applicable statutes and regulations.
·
Responsible for contract management;
drafting standard contracts and specialized contracts, review and negotiate
contracts and ensuring such documents and third party contracts are properly
and promptly executed.
·
Maintain proper coordination between
the legal function and other user departments with respect to contracting with
suppliers, vendors and third parties.
·
Develop a Risk Management Framework
and continuously assess and evaluate risks and identify mitigation mechanisms.
·
Oversee the audits of policy and
compliance to standards in the Fund’s operations including liaison with
internal and external auditors.
Qualifications
·
Bachelor’s Degree in Law from a
recognised University.
·
Advocate of the High Court of Kenya
·
Relevant Professional qualification
e.g. CPS (K)
·
Six (6) years’ post admission
experience in providing a corporate legal office of a medium or large size
organisation with at least three (3) years at management level.
·
A Master’s Degree in related
discipline and board secretarial services experience will be an added
advantage.
·
Risk management and compliance
experience with knowledge of current best practices and trends.
Competencies
·
Strong leadership skills to foster
teamwork; develop and motivate staff, resolve conflicts as well as ability to
provide direction, guidance, momentum and vision in order to achieve the Fund’s
objectives.
·
High-level interpersonal and
cross-cultural skills, including ability to build consensus, alliances and
collaborative relationships with sensitivity to diversity.
·
Ability to be forward thinking and
use technology and other modern tools to drive decision making and
implementation
·
Interpersonal and cross-cultural
skills, including ability to build collaborative relationships with sensitivity
to diversity/inclusion.
·
Creativity and innovation skills.
·
Critical and analytical thinking and
problem-solving skills.
·
Interpersonal and cross-cultural
skills, including ability to build collaborative relationships with sensitivity
to diversity/inclusion.
·
Quality focus and attention to
detail.
·
Good oral and written communication
skills.
·
Personal motivation and drive
exhibited through commitment to hard work, continuous improvement and
achievement of goals.
How to Apply
Applications
should be submitted through e mail to: recruitment@kppf.co.ke to be received not later than Tuesday 13th August 2019.
In
addition, please attach your Curriculum Vitae that contains details of your
qualifications, experience and positions held relevant to the roles.
Also
attach copies of certificates and other relevant testimonials and clearly
indicate current and expected gross pay.
Include
your telephone numbers, e mail address, names and addresses of three (3)
professional referees. Successful applicants will be required to undergo corruption
and security background vetting in accordance with KRA and Government
procedures.
Canvassing
will lead to disqualification.
Only
shortlisted candidates will be contacted.