Principal HR Officer
Department:
Human Resources and Administration
SCALE:
GRADE KUC 5
Reports
To: Human Resource and Administration Manager
Terms
of Service: Permanent
Responsibilities
·
Analyzing staffing levels and making
proposals for succession planning
·
Analyzing utilization of Human
Resources and advising on proper deployment
·
Monitoring implementation of human
resource management and administration policies, rules and regulations;
·
Managing the payroll
·
Analyzing staff career progression
and making proposals for career development
·
Ensuring the correct interpretation
and implementation of human resource and administration regulations
·
Preparing reports on the
implementation of performance management and performance appraisal system
·
Initiating, developing, updating and
maintaining human resource and administration data base
·
Spearheading and advising on
appropriate training programmes
·
Undertaking training needs assessment
·
Monitoring and evaluating the impact
of training programmes on performance and service delivery
Qualifications
·
Served in the grade of Senior Human
Resource Officer for a minimum period of three (3) years;
·
Bachelor’s degree in any of the
following disciplines:- Human Resource Management/Development/Planning, or
equivalent
or
·
Working experience of not less than
five (5) years, three (3) of which must have been at a management position
·
Any other degree with a post graduate
diploma in Human Resource Management;
·
Master’s degree in a related field
·
Certificate in Management Course
lasting not less than four (4) weeks from a recognized institution;
·
Member of Institute of Human Resource
Management
·
Computer literate;
·
Meets the requirements of Chapter Six
of the constitution and
·
Shown merit and ability as reflected
in work performance and results.
Principal Accountant
Department:
Finance
SCALE:
GRADE KUC 5
Reports
To: Finance Manager
Terms
Of Service: Permanent
Responsibilities
·
Assisting in developing, planning and
co-ordinating accounting services
·
Assisting in ensuring safe custody of
College’s financial assets
·
Assisting in developing financial
controls to ensure prudent usage and management of financial resources
·
Assisting in the preparation and
submission of financial statements as required by the law
·
Assisting in developing and
evaluating financial systems and make recommendations for improvement
·
Ensuring preparation of timely and
accurate accounting management reports
·
Assisting in managing performance in
the department
·
Supervising the preparation of the
annual work plans and budgets accounting management reports; authorizing
payments
·
Appraising the performance for the
credit control officers in credit and recommend for action
·
Setting up terms and conditions of
receivables
·
Overall running of the credit control
section and implementation of the credit policy
·
Assisting in credit control systems
·
Preparation of monthly credit control
reports and quarterly revenue projection
·
Dealing with internal queries,
ensuring customers paid on time and re-negotiating payment plans
·
Setting up the customers’ credit
limits
·
Organizing regular debtors’ meetings
with credit managers in the industry to share challenges and emerging issues
related to credit control
·
Preparing cost reports of College
operations to management so as to help in decision making with regard to cost
reduction and printing of College products
·
Supervising staff within the
department by creating work plans and evaluation of staff performance in order
to achieve the objectives of the division
·
Developing the departmental budget
for presentation to the management for smooth operations of the division
Qualifications
·
Served in the grade of Senior
Accountant for a minimum period of three (3) years;
·
Bachelor’s degree in any of the
following disciplines:- Accounting , Finance, Economics, or equivalent
Or
·
Master’s degree in finance or its
equivalent qualification from a recognized institution
·
Bachelor’s degree in B.Com (Finance
Option)
·
Certified Public Accountant CPA (K)
or equivalent qualification from a recognized institution and
·
Five (5) years working experience,
three (3) of which should be at management level
·
Attended Management Course lasting
not less than four (4) weeks from a recognized institution
·
A member of the Institute of
Certified Public Accountants of Kenya (ICPAK) in good standing
·
Certificate in computer proficiency
from a recognized institution
·
Be proficient in accounting packages;
and
·
Demonstrated a high degree of
professional competence and administrative capability as reflected in work
performance and results
·
Meets the provisions of Chapter Six
of the Constitution of Kenya
·
Demonstrated results in work
performance
Corporation Secretary
Division:
Legal Affairs
SCALE:
GRADE KUC 4
Reports
To: Principal
Terms
Of Service: Permanent
Responsibilities
·
Providing professional and strategic
advice to the Principal/CEO, Council and Management
·
Ensuring regulation that govern the
operations of the institution such as Government circulars, Human Resource
policies and procedures and labour laws are compiled with
·
Performing delegated duty of
preparation and circulation of Council meetings minutes and agenda.
·
Preparation of contracts, Memorandum
of Understanding and grants.
·
Preparing and presenting department
budget for resource allocation
·
Offering legal advice on policies
governing the College
·
Liaising with external legal service
providers
·
Ensuring safe custody of the
Council’s assets
·
Liaising with relevant legal entities
to acquire legal documents such as motor vehicle and assets insurances and
licenses
·
Ensuring proper preparation for
College Council meetings by putting up notices for the meeting, preparing
agendas and Council papers
Qualifications
·
Master’s degree in a relevant field
from a reputable institution.
·
Bachelor’s degree in Law degree from
a reputable institution. A master’s degree will be an added advantage
·
Working experience of not less than
six (6) years, two (2) of which must have been at a senior management position
·
Certified Public Secretary of Kenya
CPS(K)
·
Member of the Institute of Certified
Secretaries (ICS) in good standing
·
An advocate of the High Court of
Kenya and a member of the Law Society of Kenya in good standing
·
Attended a Leadership Course lasting
not less than four (4) weeks from a recognized institution
·
Meets the provisions of Chapter Six
of the Constitution of Kenya
·
Demonstrated results in work
performance
Supply Chain Manager
Division:
Supply Chain
SCALE:
GRADE KUC 4
Reports
To: Principal
Terms
of Service: Permanent
Responsibilities
·
Planning and reviewing the College
annual procurement and disposal of assets for the purpose of monitoring and
maintaining procurement records
·
Leading negotiations for major
purchases and contracts to ensure the institution achieves value for money
spent during procurement
·
Initiating market surveys in order to
compare quality and prices of various items, thereby ensuring the prices quoted
by contractors is reasonable
·
Monitoring the disposal process done
by the supply chain division, to ensure adherence to the procurement laws.
·
Advising the Accounting Officer in
matters relating to supply chain approvals when need arises
·
Monitoring the supply chain
performance through the Electronic Resource Planning (ERP) system to ensure
adherence to the public procurement and assets disposal regulations
·
Initiating and facilitating
procurement processes to ensure timely delivery of quality goods, works and
services for the smooth running of the operations of the institution
·
Writing professional opinions on a
daily basis in line with the Technical Evaluation Committee Reports to advise
the Accounting Officer
·
Approving Local Purchase Orders for
daily supplies in the College and Hotel, while ensuring stock levels are
maintained in the stores for operations continuity
·
Acting as the secretary to the
Technical Evaluation Committee for the purpose of advising on matters relating
to procurement.
·
Controlling purchases of goods and
services to ensure they are within the procurement plans and financial budgets
·
Implementing cost effective stock
holding levels to spearhead cost reduction in procurement initiatives in all
departments in the institution
·
Providing leadership to ensure
efficient and effective management of staff and resources in the supply chain
division
·
Advising user departments on possible
cost cutting measures to prevent over expenditure on inventory
Qualifications
·
Master’s degree in supply chain
management, Business Administration or any other relevant degree from a
recognized
·
Bachelor’s degree in Supply Chain
Management or its equivalent
·
Experience of not less than six (6)
years, two (2) of which must be at senior management positions
·
Attended a Leadership Course lasting
not less than four (4) weeks from a recognized institution
·
A professional qualification in
supply chain management
·
A member of Kenya Institute of
Suppliers Management (KISM)
·
Meets the provisions of Chapter Six
of the Constitution of Kenya
·
Demonstrated results in work
performance
Communication & Marketing
Division:
Corporate Communications & Marketing
SCALE:
GRADE KUC 4
Reports
To: Principal
Terms
of Service: Permanent
Responsibilities
·
Maintain an interactive and
technologically based media to build communication between the organization and
the public
·
Develop and edit public relations
correspondences such as press release, speeches, memos and adverts for approval
by the Senior Public Relations Officer to ensure key messages are properly
relayed to internal and external publics
·
Engage media to facilitate effective
coverage of college events to create awareness and enhance the corporate image
of the institution
·
Organize and represent the college in
exhibitions and other events for enhanced stakeholder engagement
·
Ensure the reception duty schedule is
followed for efficient service delivery to the institutions clients.
·
Receive queries and reports from the
Public Relations Assistant and receptionists for review, input and further
approval by the Senior Public Relations Officer.
·
Develop in-house publications to
ensure conformity to the corporate brand
·
Organize and plan for external visits
to the college to facilitate communication of brand values to the public.
·
Undertake institutional event
planning, coordination and execution to enhance stakeholder relationship
·
Participate in inter-divisional
meetings to ensure proper representation of the Public Relations section.
·
Spearhead and coordinate theme nights
and festivity events to increase awareness to institutional and external
clients on products and services offered and generate income.
Qualifications
·
Master’s Degree in Communication or
relevant field from a recognized university
·
Post-Graduate Diploma in Public
Relations, Mass Communication or any other relevant field
·
Six (6) years working experience, two
(2) of which should be at a senior management position
·
Good interpersonal and communication
skills
·
A member of the Public Relations
Society of Kenya (PRSK)
·
Attended a Leadership Course lasting
not less than four (4) weeks from a recognized institution
·
Attended a Leadership Course lasting
not less than four (4) weeks from a recognized institution
·
Meets the provisions of Chapter Six
of the Constitution of Kenya
·
Demonstrated results in work
performance
Fleet Officer
Section:
Transport
SCALE:
GRADE KUC 7
Reports
To: Property Manager
Terms
Of Service: Permanent
Responsibilities
·
Advice the college management on the
state of the fleet obsolesce and the impending replacement.
·
Coordinate on maintenance schedule of
the vehicles to ensure sufficient attention is given to every vehicle hence
prolonging their lifespan.
·
Manage the fleet allocated budget
thus ensuring the assigned limit is not exceeded.
·
Approve driver work ticket by signing
them off and keeping a record of the same to facilitate smooth operations of
the Transport Department.
·
Evaluate driver performance by
analyzing on the number of work tickets acted on hence monitoring on the
progress of their performance.
·
Plan, allocate and monitor driver
schedules to facilitate smooth running of transport activities and utilization
of available manpower.
·
Facilitate periodic training of
drivers to enhance their knowledge on issues relating to road usage, rules and
regulations.
·
Book vehicles for inspection to
ensure each and every vehicle are maintained in road worthy condition.
·
Ensure driver allocated vehicles are
well maintained through regular cleaning and servicing.
·
Attend to all matters pertaining to
motor accidents and ensure prompt control and corrective measures are taken
accordingly.
·
Ensure safety of staff and their
belongings during official travels by monitoring drivers’ adherence to the road
safety rules and regulations.
Qualifications
·
Degree in logistics and fleet
management
·
Valid Class BCE Driving License free
from any endorsement;
·
Defensive Driving Certificate from a
recognized institution;
·
Certificate in computer applications
from a recognized institution.
·
PSV Certificate
·
Meets the provisions of Chapter Six
of the Constitution
Director of Studies
SCALE:
GRADE KUC2
REPORTS
TO: PRINCIPAL
TERMS
OF SERVICE: CONTRACT
Responsibilities
·
Developing, implementing and
periodically reviewing the strategic plan and departmental work plans for the
smooth operations of the Directorate of Studies
·
Planning, monitoring and controlling
budgets/expenditure to ensure effective and sustainable provision of services
·
Advising on the curricula for all
programmes to ensure maintenance of high academic and professional standards
·
Representing the Directorate of
Studies in Council and management meetings in all matters relating to the
Directorate
·
Co-ordinating external collaborations
and linkages pertaining to training
·
Overseeing the preparation and
implementation of the annual academic calendar to guide the smooth operations
of the Directorate of Studies
·
Providing support for scholarly
activities such as seminars, conferences, workshops, etc. for continuous
professional development
·
Constituting various committees to
carry out specific tasks pertaining to the Directorate.
·
Advising on requests for hiring,
transfer/deployment and training of staff in the Academic Directorate for
enhanced performance of the Directorate
·
Advising on accreditation and quality
assurance aspects to ensure conformity with the requirements of various bodies
·
Monitoring and evaluation of the
Directorate staff for maintenance of high standards of training
·
Soliciting external examiners from
renowned institutions for purposes of quality assurance
·
Implementation of the performance
targets of the Directorate of Studies in compliance with the KUC performance contract
·
Co-ordinating activities pertaining
to research and strategy in the institution
·
Co-ordinating activities related to
ICT management in the institution
·
Co-ordinating activities related to
the Learning Resource Centre
Qualifications
·
Master’s degree in Business
Management or related field
·
Bachelor’s degree Hospitality
/Tourism Management
·
Eight (8) years relevant experience,
two (4) of which must be in senior management
·
A member of professional body where
applicable
·
Demonstrated results in work
performance
·
Attended Leadership Course lasting
not less than four (4) weeks from a recognized institution
·
Meets the provisions of Chapter Six
of the Constitution of Kenya
Finance Manager
SCALE:
GRADE KUC 3
REPORTS
TO: PRINCIPAL
TERMS
OF SERVICE: CONTRACT
Responsibilities
·
Planning and co-ordinating accounting
services; ensuring safe custody of College’s assets
·
Developing financial controls to
ensure prudent usage and management of financial resources
·
Preparation and submission of
financial statements as required by the law
·
Developing and evaluating financial
systems and make recommendations for improvement
·
Identifying incidences of
non-compliance with laid down financial systems and financial risks facing the
College
·
Ensuring preparation of timely and
accurate accounting management reports; authorizing payments
·
Carrying out operational performance
analysis
·
Managing performance in the division
·
Maintaining effective budgetary
controls
·
Ensuring implementation of financial
controls and procedures
·
Mentoring, training and appraising
staff
·
Supervising the preparation of the
departmental annual work plans and budgets
·
Prioritizing projects and activities
for the purpose of financial reporting
·
Co-ordinating the development and
circulate corporate budget template to divisional/departmental heads
·
Co-ordinating and participating in
the preparation of the corporate budgets
·
Preparation of Monthly Management
reports
·
Preparation of Performance contract
reports on Financial aspects
·
Updating data to facilitate the
preparation of monthly/quarterly/ annual Financial statements
·
Maintaining and preparing Development
Expenditure Reports
·
Ensuring spending is in line with the
budget
·
Providing information for audits
·
Working with all
divisions/departments and the management team to help make financial decision
·
Recommending ways to reduce costs and
increase profits
·
Analyzing financial performance and
contributing to medium and long-term organizational planning/forecasts
Qualifications
·
Master’s degree in Finance or its
equivalent qualification from a recognized institution
·
Bachelor’s degree in B.Com (Finance
Option)
·
CPA (K) or ACCA III or equivalent
qualification from a recognized institution.
·
Seven (7) years relevant experience,
three (3) of which must be in senior management
·
Attended Leadership Course lasting
not less than four (4) weeks from a recognized institution
·
A member of the Institute of
Certified Public Accountants of Kenya (ICPAK)
·
Demonstrated a high degree of
professional competence and administrative capability as reflected in work
performance and results
·
Meets the provisions of Chapter Six
of the Constitution of Kenya
·
Demonstrated results in work
performance
General Manager, Utalii Hotel
SCALE:
GRADE KUC 3
REPORTS
TO: PRINCIPAL
TERMS
OF SERVICE: CONTRACT
Responsibilities
·
Manage the hotel budget in terms of
both revenues and expenditures to ensure that it is within the approved
allocation
·
Developing strategies to maximize
hotel performance through the effective management of customer needs and
exploring new opportunities/markets
·
Ensuring sound financial management
of the hotel through controlling expenditures, cash flows (payables &
receivables) and instituting effective control systems to achieve the hotel’s
financial obligations
·
Developing and implementing the
hotel’s strategic plan order to achieve the hotels’ goals
·
Developing and implementing the
hotels’ work plan to ensure smooth cohesion of services provided in an effort
to achieve customer satisfaction
·
Preparing financial reports for
management that clearly explains operational effectiveness, trends and
variances to monitor financial status of the hotel
·
Approving all hotel expenditure and
payments to facilitate the smooth running of the hotel through controlling the
budgets
·
Establishing and maintaining a
pro-active human resource function to ensure employee motivation, training and
development, wage and benefits, administration and compliance with established
labour regulations
·
Ensuring that the statutory
requirements needed to operate a hotel are complied with in order to adhere to
the regulations required for operating a hotel establishment
·
Ensuring good safety practices of
employees and guests by overseeing the maintenance of proper emergency and
security procedures
·
Establishing and maintaining
applicable preventive maintenance programmes to protect the physical assets of
the hotel
·
Facilitating training of students on
practical attachment at the hotel to improve their skills
·
Managing hotel cash flows i.e.
payables and receivables
·
Approving hotel expenditure within
the approved budget
Qualifications
·
Master’s degree in hospitality
·
Bachelor’s degree in relevant field
·
Seven (7) years relevant experience,
three (3) of which must have been in senior management
·
Membership of professional body where
applicable
·
Attended a Leadership Course lasting
not less than four (4) weeks from a recognized institution
·
Demonstrated results in work
performance
·
Meets the provisions of Chapter Six
of the Constitution of Kenya
Deputy Director, Knowledge Management
SCALE:
GRADE KUC 3
REPORTS
TO: DIRECTOR OF STUDIES
TERMS
OF SERVICE: CONTRACT
Responsibilities
·
Co-ordinating the preparation,
vetting and signing and evaluation of Performance Contract for the College
Council, Divisional and Departmental heads
·
Planning, organizing, co-ordinating
and executing relevant surveys and research projects and publish the results
thereof
·
Developing policies pertaining to
patenting rights of articles and research projects produced by students and
staff
·
Reviewing, synthesizing and analyzing
the performance monitoring indicators, survey instruments, and toolkits in use
·
Preparing various reports pertaining
to (KNBS, MTP II report on Projects of vision 2030, VDS report on Vision 2030,
Inspectorate report on Projects, Inspectorate, National Values and National
Cohesion, Ombudsman Report (CAJ), ISO Certification / Accreditation, Corruption
Eradication Reports
·
Evaluating ideas, proposals, or
suggestions for research and preparation of comprehensive proposals for
approval by the College Management
·
Networking with local and
internationally renowned consultants, professionals, scholars and institutions
for co-operation in areas of research and innovation, and sourcing funds for
research purposes
·
Promoting a research culture within
the College, and enhancing its status as an authority in the field of hotel and
tourism training
·
Disseminating research findings to
students, staff and the hotel and tourism industry for the benefit of the
sector
·
Contributing to financial
sustainability of the College through writing of funding proposals.
·
Assisting in building infrastructure
to support innovative research and dissemination, liaising with government
agencies using the various Agency systems to ensure content is provided and
systems data is retained and up-to-date
·
Assisting in development and
monitoring implementation of the College strategic plan
·
Monitoring performance contract
quarterly reports including the sources of data used to inform indicators and
parameter reporting
·
Supervising in preparation of annual
performance contract report and participation in evaluation exercise of
performance contracting
·
Assisting in preparation of corporate
reports from government agencies on need be basis
·
Maintaining and improving quality
management systems by conducting two internal audits and coordinate one
external audit and timely closure of all non-conformities
·
Co-ordinating departments in the
identification and monitoring of risk management
·
Developing and improving staff
capacity by organizing trainings on matters pertaining to quality management
systems on an annual basis
·
Monitoring the quality of lecturing
and other programmes by conducting surveys comprising quarterly/semester checks
to ensure the satisfaction of Kenya Utalii College students and stakeholders
·
Submitting quarterly quality reports
on audits and reviews to the management for further improvement and action
Qualifications
·
Masters in Economics and Statistics
or in a related field from a recognized institution
·
Bachelor’s degree in Economics and
Statistics or in a related field from a recognized institution or
·
Any other degree with Post-Graduate
training in Research Methodology from a recognized institution
·
Seven (7) years relevant experience,
three (3) of which must be in senior management
·
A member of professional body where
applicable
·
Attended Leadership Course lasting
not less than four (4) weeks from a recognized institution
·
Demonstrate results in work
performance
·
Meets the provisions of Chapter Six
of the Constitution of Kenya
Human Resource & Administration
Manager
SCALE:
GRADE KUC 3
REPORTS
TO: PRINCIPAL
TERMS
OF SERVICE: CONTRACT
Responsibilities
·
Co-ordinating the formulation,
review, harmonization and implementation of human resource and administration
policies, guidelines and regulations.
·
Building capacity of human resource
and administration for effective execution of human resource and administration
function.
·
Developing human resource management
plans to ensure effective succession management;
·
Ensuring institutionalization of
performance management including performance appraisal system.
·
Interpreting and advising on human
resource and administration policies and regulations;
·
Monitoring the implementation of
human resource and administration policies, rules and regulations and analyzing
their impact on staff.
·
Facilitating human resource planning,
communication, discipline, employee relations, remuneration and staff welfare.
·
Overseeing the development and
maintenance of an up-to-date human resource and administration database.
·
Spearheading the monitoring,
evaluation and auditing of human resource and administration activities and
programmes.
·
Overseeing the preparation of Board
papers relating to human resource and administration for deliberation and
decision making by the Council.
·
Overseeing allocation and utilization
of office space; supervising office management services and staff.
·
Facilitating prompt payment of
electricity, water bills and other utilities; ensuring adherence to Government
regulations and procedures on vehicle usage.
·
Devising and implementing security
procedures and policies.
·
Liaising with the security officer
for investigation of all security incidences.
·
Coordinating rental management;
·
Ensuring implementation and promotion
of best human resource and administration standards and practices.
·
Preparing departmental budget and
work plans; and
·
Coaching and mentoring of staff.
·
Approving of departmental plans and
budget
·
Appraise performance of officers and
recommend for rewards or sanctions
Qualifications
For
appointment to this position, an officer must have:
·
Served in the grade of Principal,
Human Resource Officer for a minimum period of three (3) years
·
Bachelor’s Degree in any of the
following disciplines:- Human Resource Management/Development/Planning, or
equivalent qualification from a recognized institution; or
·
Master’s Degree in Human Resource or
its equivalent
·
Degree in Human Resource or its
equivalent
·
Diploma in Human Resource Management
·
Seven (7) years relevant experience,
three (3) of which must be in senior management
·
A member of the Institute of Human
Resource Management (IHRM) in good standing with a practising certificate
·
Industrial disputes resolution
skills, leadership skills, counselling skills, arbitration and negotiation
skills
·
Attended a Leadership Course lasting
not less than four (4) weeks from a recognized institution
·
Computer literate with knowledge of
human resource information system
·
Meets the provisions of Chapter Six
of the Constitution of Kenya
Deputy Director of Studies
SCALE:
GRADE KUC 3
REPORTS
TO: DIRECTOR OF STUDIES
TERMS
OF SERVICE: CONTRACT
Responsibilities
·
Advising on curricula for all
programmes to ensure maintenance of high academic and professional standards
·
Preparing and implement the annual
academic calendar to guide the smooth operations of the directorate of studies.
·
Providing support for scholarly activities
such as seminars, conferences, workshops, etc. for continuous professional
development
·
Assisting in constituting various
committees to carry out specific tasks pertaining to the directorate.
·
Recommending requests for hiring,
transfer/deployment and training of staff in the Academic Directorate for
enhanced performance of the Directorate.
·
Assisting in monitoring and
evaluation of the directorate staff for maintenance of high standards of
training.
·
Assisting in soliciting for external
examiners from renowned institutions for purposes of quality assurance.
·
Overseeing student evaluation and
certification
·
Overseeing the preparation of work
schedules and class time tables
Qualifications
·
Master’s degree in Hospitality /
Tourism Management
·
Bachelor’s degree Hospitality /
Tourism Management
·
Diploma in Hospitality Management
·
Working experience of not less than
seven (7) years, three (3) of which must have been at a senior management
position
·
A member of professional body where
applicable
·
Attended Leadership Course lasting
not less than four (4) weeks from a recognized institution
·
Meet the requirements of Chapter Six
of the Constitution of Kenya
·
Demonstrated results in work
performance
How To Apply
Applicants
must comply with the following and provide clearance certificates from:
·
Directorate of Criminal
Investigations ( Certificate of Good Conduct)
·
Kenya Revenue Authority (KRA) – Tax
Compliance
·
Higher Education Loans Board (HELB)
·
Ethics and Anti-Corruption Commission
(EACC)
·
Credit Reference Bureau (CRB)
Interested
and qualified persons are requested to submit their application letter, copies
of professional certificates, testimonials and clearance certificates should be
sent under confidential cover and with the envelope clearly marked as per the
position applied for: KUC/(position)/2019 not later than 24th May, 2019 at 5:00
p.m. to:
Principal
& Chief Executive Officer
Kenya
Utalii College
P.O.
Box 31052-00600
NAIROBI
Only
short-listed candidates will be contacted.