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Office Assistant Job in Kenya

Self Help Africa Is an international NGO dedicated to the vision of an economically thriving and resilient rural Africa.

We have 50 years of experience working with smallholder farmers, farmer associations, cooperatives and agribusinesses across Africa to help farmers grow and sell more food, improve diets, diversify incomes and make their livelihoods more sustainable and resilient to external shocks.
SHA has been working In Kenya since 2005 implementing rural development, sustainable food and livelihood security programs.

Self Help Africa Kenya seeks to recruit a suitable candidate to fill the position of:
Job Title: Office Assistant
Department: Finance & Administration
Location: Kisumu
Reports to: Administration & Logistics Officer
Benefits: 21 days annual leave, Medical Insurance, 25% leave allowance and 10% Employer pension contribution
Annual Gross salary: Ksh. 480,000
Expected Travel: Minimum travel will be required
Job Purpose: The job holder will be responsible and accountable for managing all administrative and finance related activities of the Kisumu office.
Key Responsibilities:
Administration
·         Organize for meetings in the office and those at conference facilities
·         Take minutes in working group meetings
·         Ensure the security of the office by being in charge of opening and closing of the office
·         Sourcing of quotations for Hotels, office items and other work related issues, as may be directed from time to time
·         Ensure that service rendered as appropriate and report on their status
·         Ensure that the office cleaning is done appropriately and on time
·         Ensure that the Monday staff refreshments are made available
·         Ensure that staff airtime is distributed on time to the respective staff
·         Maintain the office petty cash and account to Head office when it is utilised
·         Manage the use of office stationery
Finance
·         Maintain the records of all office assets and inventory/supplies, and ensure that they are adequately secured and allocated as directed by the Office Manager.
·         Conduct a quarterly physical fixed assets verification on all assets held in the Kisumu office and prepare a report that should be submitted to the Office Manager
·         Assist the finance team with partner financial monitoring, when called upon to do so
·         Ensure that the payments to the various service providers are done on time; such as Internet, Utilities, Security, Newspapers, Rentokil and Rent
Logistics
·         In liaison with the Administration & Logistics Officer, coordinate logistics for staff visiting the project(s)
·         Ensure secure and appropriate parking is secured for office vehicles
Any other duties as periodically assigned by the line manager.
Key Relationships:
Internal
·         HR & Admin Manager
·         Project Accountant(s) and Finance Officer
·         Head of Finance and Administration
·         Programme Staff
External
·         Partner organisations
Qualifications and Experience:
Essential
·         Certificate or Diploma in Business Administration or its equivalent from a recognized institution
·         Proficiency in MS Word, Excel and Outlook,
·         1 year proven experience in office management with an INGO
·         Basic knowledge of financial processes / bookkeeping an added advantage
Self Help Africa is committed to equal employment opportunities
This Job Description only serves as a guide for the position and SHA reserves the right to make necessary changes.
How to Apply:
Download JD & Application Form
Qualified candidates should send a completed application form by E-mail as follows: – infokenya@selfhelpafrica.net .
Please type “Office Assistant – [your name]” in the subject line of the e-mail.
The closing date for receiving applications is not later than Close of Business on Thursday 2nd May 2019.
Please do not send certificates at this stage. Only short listed candidates will be contacted.
Any candidate offered a job with Self Help Africa will be expected to sign Self Help Africa’s Safeguarding Policies and Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.Specific roles may require police/DBS/Garda vetting.
Self Help Africa is committed to equal employment opportunities

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