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IEBC Jobs in Nairobi, Kenya

The Independent Electoral and Boundaries Commission (IEBC) is an independent Constitutional Commission established under Article 88 of the Constitution of Kenya.

The Commission is responsible for conducting or supervising referenda and elections to any elective body or office established by the constitution and any other elections as prescribed by an Act of Parliament.
The Independent Electoral and Boundaries Commission (IEBC) is committed to upholding national values and principles of governance as enshrined in Article 10 and the values and principles of public service in Article 232(1) and (2) of the Constitution. These values and principles are fundamental to the mandate of IEBC in ensuring credible, transparent, free and fair elections.
The Independent Electoral and Boundaries Commission (IEBC) seeks to recruit dynamic, competent and result-oriented individuals to fill the following vacant positions:
Job Title: Director, Legal and Public Affairs
(1 Post)
Scale: 3
Location: Headquarters – Nairobi
Directorate: Directorate of Legal and Public Affairs
Terms of Service: 5 Years Contract
Reporting to the Deputy Commission Secretary/CEO, the Director Legal and Public Affairs shall be responsible for all matters pertaining to legal services, investigation and prosecution and political parties and campaign finance in the Commission.
Duties and Responsibilities
a) Formulate and implement policies and strategies for effective discharge of the functions within the Legal and Public Affairs directorate in accordance with the strategic goals of the Commission;
b) Ensure compliance with legislative instruments with regard to contracting, electoral framework, political parties regulation, dispute resolution and petitions;
c) Oversee the development and implementation of internal and external communication strategies, policies, plans and protocols;
d) Oversee the provision of legal services to the Commission in its legal relations regarding employment contracts, procurement contracts, financial management and general projects;
e) Oversee the investigation and prosecution of electoral offenses and breach of electoral code of conduct;
f) Provide well researched, reasonable and timely legal advice to the Commissioners and Secretariat;
g) Ensure that all legal disputes and petitions are handled effectively inclusive of the use of alternative dispute resolution mechanisms;
h) Coordinate the preparation of the directorate work plan, procurement plan and all progress reports to ensure that activities are on track and in accordance with the mandate of the Commission to support free and fair elections across all constitutionally established offices;
i) Coordinate regional office functions in relation to legal and public affairs matter to ensure that they are empowered to them in accordance with the laid down procedures;
j) Ensure adherence to the Code of Conduct by staff across the Commission to promote public confidence in the Commission;
k) Review statutory reports on the Commission to ensure that the activities of all directorates are in line with legal guidelines to protect the Commission from litigation liabilities;
l) Develop accountability structures to monitor the performance of the Legal and Public Affairs departments;
m) Oversee the training of in-house lawyers to improve efficiency and internal capability of the directorate staff to adequately handle legal and public affairs matters;
n) Oversee the development and drafting of legal and regulatory reforms for all electoral areas as per article 88(4);
o) Oversee hearing and determination of breach of electoral code of conduct by candidate and political parties and
p) Oversee the preparation and publication of legal gazette notices through quality legal research and advice to the Commission on legal reform.
Requirements for Appointment
a) Master’s degree in Law from a recognized institution;
b) Bachelor’s degree in Law from a recognized institution;
c) Post Graduate Diploma in Law from Kenya School of Law;
d) Advocate of the High Court of Kenya with a Valid Practicing Certificate;
e) Member of Law Society of Kenya;
f) A minimum of fifteen (15) years of relevant post-qualification legal experience five (5) of which must be in a senior management position from a large reputable organization;
g) Proficiency in computer use and applications;
h) Demonstrated outstanding professional competence in legal work; and
i) Excellent written and verbal communication skills including in presentations.

Job Title: Director, Human Resource and Administration
(1 Post)
Scale: 3
Location: Headquarters – Nairobi
Directorate: Directorate of Human Resources and Administration
Terms of Service: 5 Years Contract
Reporting to the Deputy Commission Secretary / CEO the Director Human Resource and Administration shall be responsible for all matters pertaining to human resources, administration, training and development, security and fleet management in the Commission.
Duties and Responsibilities
a) Develop and ensure the implementation of human resource and administration strategies are in line with the Commission’s strategy;
b) Coordinate the review of the Secretariat’s organization structure and provide strategic advice on its appropriateness with regard to effectiveness and efficiency;
c) Participate in the electoral reforms with regard to human resources including developing and overseeing the implementation of appropriate change initiative;
d) Advice the Commission on facilities management including a disposal policy and procedures;
e) Develop accountability structures to monitor the performance of the Human Resource and Administration Departments;
f) Oversee the development of Human Resource plans in coordination with other directorates and departments;
g) Oversee the development of appropriate administration structure to ensure effective and efficient service delivery and value for money;
h) Ensure the Commission is adequately resourced by professional and competent personnel by implementing sound talent sourcing and retention programmes;
i) Advice other directorate in the Commission on procedures and systems for recruitment and training of their officers;
j) Develop and inculcate a culture of performance management in the whole Commission;
k) Participate in management meeting and advice other directorates on matters human resource and administration;
l) Ensure the development and implementation of a fleet management system of the Commission;
m) Oversee the maintenance and safe custody of the Commission’s equipment and facilities;
n) Oversee construction of new office facilities and warehouse;
o) Ensure the development of capacity building plan, career progression paths in the Commission;
Requirements for Appointment
a) Master’s degree in Human Resource Management;
b) Bachelor’s degree in Human Resource, Business Administration or Social Sciences from a recognized institution;
c) Post graduate Diploma in Human Resource Management;
d) Must be a member of Institute of Human Resource Management (IHRM) with valid practicing certificate;
e) Fifteen (15) years of relevant post graduate experience in Human Resource Management; five (5) of which must be in senior management position in a large reputable organization, preferably in a public sector;
f) Certification in Strategic Leadership Development Program (SLDP) from Kenya School of Government will be an added advantage;
g) Proficiency in computer use and applications; h) Demonstrated outstanding professional competence in Human Resource Management and leadership; and i) Excellent written and verbal communication skills.

Job Title: Manager Administration
(1 Post)
Scale: 4
Location: Headquarters – Nairobi
Directorate: Directorate of Human Resources and Administration
Terms of Service: Permanent & Pensionable
Reporting to the Director Human Resource and Administration, the Manager Administration shall responsible on all matters pertaining to administration, security, buildings and fleet management.
Duties and Responsibilities
a) Supervising day-to-day operations of the administrative department and staff members;
b) Developing, reviewing, and improving administrative systems, policies, and procedures;
c) Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
d) Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints;
e) Overseeing the management of service contracts and service level agreements for outsourced services falling under administration department;
f) Overseeing the process of acquiring new service providers related to all outsourced services falling under administration department;
g) Coordinate the effective management of equipment and facilities including repair and maintenance of buildings and other installations;

h) Develop fleet Management policies, strategies and work standards;
i) Coordinate the development and implementation of a fleet management system for routine transportation requirements including maintenance, repair, fueling, replacement, and disposal of vehicles;
j) Prepare annual budgets, periodic reports on operating costs and prepare fuel consumption, re-fuelling records, maintenance and mileage reports for weekly, monthly, quarterly and annual submission;
k) Direct fleet-related risk management training, such as safety and accident prevention programs, and negotiate insurance matters;
l) Undertake security risk assessment and undertake appropriate responses/measures to guarantee safety of staff and assets of the Commission;
m) Develop systems for periodic review of security management processes for compliance and provide advice on control measures;
n) Provide accurate and timely reporting on security incidents and develop policies and procedures for managing them.
Qualifications and Experience
a) Must have a minimum of Bachelor’s degree in Social Sciences from a recognized university;
b) A master’s degree in Business Administration, Transport/Fleet Management, Security Management will be an added advantage;
c) Must have at least ten (10) years of working experience in Fleet Management and/or Security Management, five (5) of which must have been served in a senior position;
d) Certification in Senior Management Course (SMC) from Kenya School of Government will be an added advantage;
e) Must have good interpersonal and communication skills; f) Experience in reporting and emergency response planning;
g) Must be a team player, good management and leadership skills;
h) Must be computer literate and possess good analytical skills;
i) Must be a person of undoubted integrity.

Job Title: Senior Procurement Officer
(2 Posts)
Scale: 5
Location: Headquarters – Nairobi
Directorate: Directorate of Supply Chain Management
Terms of Service: Permanent & Pensionable
Reporting to the Procurement Manager the Senior Procurement Officer will be responsible for ensuring timely procurement of goods, services and works; developing and implementing policies, and administrative systems in line with budgetary allocations in the Commission.
Duties and Responsibilities
a) Preparation of procurement plans in liaison with user departments;
b) Procurement of good, works and services in line with the commission’s requirements;
c) Ensuring correct specifications from users, and proper requisition authorization;
d) Preparation of tender documents for procurement of goods, works and services;
e) Secretary to Commission Adhoc Evaluation Committees;
f) Provide professional procurement advice to Commission’s ad hoc tender committees;
g) Preparation of contract documents in liaison with user departments and legal directorate;
h) Preparation and monitoring of payments to suppliers.
i) Executing procurement work processes efficiently as assigned;
j) Supervision of procurement officers and assistants;
k) Preparation and submission of accurate, timely and relevant reports and any other circular issued by the National Treasury;
l) Enforcing of Public Procurement and Assets Disposal Act, 2015, regulations and guidelines;
m) Ensuring users satisfaction on services rendered by the procurement directorate;
n) Maintain and archive document records for procurement and disposal activities;
o) Make procurement follow up and maintain appropriate registers;
p) Managing procurement related risks in the directorate and or Commission; and
q) Deputize the Manager Procurement.
Qualifications and Experience
a) Must have a minimum of Bachelor’s degree in Procurement or Supply Chain Management from a recognized university;
b) A Master’s degree in Procurement or Supply Chain Management will be an added advantage;
c) Possess a postgraduate diploma in Procurement or Supply Chain Management from a recognized institution or a professional body; d) Must be a member of a recognized professional procurement body with valid Practicing License from KISM;
e) Must have working experience of seven (7) years in procurement, two (2) of which must have been at senior level;
f) Must be conversant with the provisions of the Public Procurement & Disposal Act 2015 and the related Regulations;
g) Must have good interpersonal and communication skills;
h) Must be a team player, good management and leadership skills;
i) Must be computer literate and possess good analytical skills and
j) Must be a person of undoubted integrity.
Integrity Clearance
Shortlisted applicants shall be required to avail clearances from the following institutions as they appear for interview;
a) Ethics and Anti-Corruption Commission (EACC);
b) Directorate of Criminal Investigation (DCI);
c) Kenya Revenue Authority (KRA);
d) Office of the Director of Public Prosecutions (ODPP);
e) Higher Education Loans Board;
f) Professional bodies (where applicable) to which the applicant is a member e.g. LSK, IHRM, KISM, ICPAK, AAK, IEK etc. and
g) Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.
Security Clearance
All shortlisted applicants may be subjected by the Commission to a security clearance by National Intelligence Service (NIS).
Application Procedure
Applications are strictly online.
Details, including job requirements are available on the Commission website, https://www.iebc.or.ke/iebcjobs
After completing this Online application, you are also required to submit physical copies of your
(i) updated curriculum vitae;
(ii) certified copies of academic certificates;
(iii) certified copies of transcripts;
(iv) testimonials
(v) clearance certificates,
to IEBC Head Offices at Anniversary Towers, 15th floor Registry, Nairobi.
The Commission Secretary/CEO
Independent Electoral and Boundaries Commission,
15th floor Anniversary Towers,
P. O. Box 45371-00100,
Nairobi
Application deadline is on 28/03/2019 at 5:00pm.
Canvassing will lead to disqualification of any applicant.

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