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Massive Recruitment by the Government of Kenya - Busia

Administrative Officer

JG “K”
Qualifications
·         Must be a Kenyan citizen
·         Bachelor’s degree in Public Administration, Business Administration, Bcom or any Bachelors in Related field.
·         Satisfy the requirement of Chapter Six of the Constitution of Kenya 2010 leadership and

Responsibilities
·         Planning of Office Accommodation and layout
·         Lead budgeting process, procurement and coordinate financial record information and reports.
·         Maintain and monitor staff performance information as per service charter
·         Ensure staff training and welfare is managed as per laid down municipal scheme of service.
·         Facilitating transport and travelling services
·         Maintain and updating furniture and office equipment inventory
·         Ensure payment of utility bills
·         Facilitate movement of assets
·         Facilitate general Maintenance of building and furniture
·         Facilitating logistics for meetings, conferences and other special events
·         Collection and collating data on development activities
·         Providing input in organizing public participation awareness.
·         Any other duties assigned by the immediate supervisor

Revenue Officer (10 Posts)
JG “E”
10 Posts
Qualifications
·         Must be a Kenyan citizen
·         KCSE certificate with college certificate from recognized institution preferably accounting or business related.
·         Satisfy the requirement of Chapter Six of the Constitution of Kenya 2010 leadership and integrity.
Responsibilities
·         Collection of mapped and Authorized Revenues

Records Management
JG “G”
Qualifications
For appointment to this grade, a candidate must have:-
·         Kenya Certificate of Secondary Education (KCSE) Examination mean grade C plain or its equivalent qualification from a recognized institution
·         Diploma in Records/Information Management or equivalent qualification from a recognized institution.
Responsibilities
·         Receiving, sorting, opening,
·         Filling,
·         Minting and distribution of mail;
·         Dispatching of mails; and
·         Guiding on file disposal.

Admin Officer
J/G ‘H’
Qualifications
·         Must be a Kenyan citizen
·         Computer literate
·         Diploma in Public Administration, Business Administration, or any Diploma in Related field
·         Satisfy the requirement of Chapter Six of the Constitution of Kenya 2010 leadership and integrity.
Responsibilities
·         Planning of Office Accommodation and layout
·         Facilitating transport and travelling services
·         Maintain and updating furniture and office equipment inventory
·         Ensure payment of utility bills
·         Facilitate movement of assets
·         Facilitate general Maintenance of building and furniture
·         Maintain staff performance and welfare matters
·         Facilitating logistics for meetings, conferences and other special events
·         Collection and collating data on development activities
·         To work in Municipal Managers office as PA
·         To take minutes during Board meetings
·         Maintain budget, procurement and financial records
·         Providing input in organizing public participation awareness.
·         Any other duties assigned by the immediate supervisor

Land Rates Clerk
JG “H”
Qualifications
·         Must be a Kenyan citizen
·         Diploma in land related field like Valuation, survey, land registry or planning.
·         Satisfy the requirement of Chapter Six of the Constitution of Kenya 2010 leadership and integrity.
Responsibilities
·         To maintain plot rates register/record on allocated municipal leasehold lands, TOLS/Kiosks approved record, rates/rent in town, town houses/ land within town.

Clerical Officer
JG ‘F’
Qualifications
·         Kenya Certificate of Secondary Education (KCSE) mean grade C- or its approved equivalent; and
·         Proficiency in computer applications
·         Satisfy the requirement of Chapter Six of the Constitution of Kenya 2010 leadership and integrity
Responsibilities
·         Compiling statistical records;
·         Sorting, filing and dispatching letters;
·         Maintaining an efficient filling system;
·         Processing appointments, promotions, discipline, transfers and other related duties in human resource management;
·         Computation of financial or statistical records based on routine or special sources of information; Preparing payment Vouchers; Compiling data and drafting simple letters

Driver
JG ‘D’
Qualifications
For appointment to this grade, an officer must have:
·         Kenya Certificate of Secondary Education mean grade D plain or its equivalent qualification from a recognized institution;
·         A valid driving license free from any current endorsement (s) for class (es) of vehicle (s) an officer is required to drive
·         Passed Suitability Test for Driver Grade III;
·         Attended a First-Aid certificate Course lasting not less than one (1) week at St. John Ambulance or Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized Institution
·         Passed Practical Test for Drivers conducted by the respective Ministry/Department
·         A valid Certificate of Good Conduct from the Kenya Police; and
·         At least two (2) years driving experience.
Responsibilities
·         Driving a motor vehicle as authorized;
·         Carrying out routine checks on the vehicles cooling, oil, electrical and brake systems, tyre pressure, etc.;
·         Detecting and reporting malfunctioning of vehicle systems;
·         Maintenance of work tickets for vehicles assigned;
·         Ensuring security and safety for the vehicle on and off the road; safety of the passengers and/or goods therein; and
·         Maintaining cleanliness of the vehicle.

Inspector Roads
Qualifications
·         A diploma in civil engineering from a recognized institution; and
·         Must have a KCSE mean grade minimum C plain with KCSE C- in both Mathematics and Physics.
·         Must be computer literate.
Responsibilities
 In charge of road construction site;
·         Supervision and control of road works in the officer’s area of jurisdiction.
·         Assisting in the selection and location of suitable materials for road works.
·         Preparation and maintenance of master rolls, pay sheets, store ledger tools plant ledgers, log sheets and tickets, daily activity cards and any other records
·         Preparation of work plans and progress reports.

Human Resource Management Officer I
J/G ‘K’
Qualifications
·         A Bachelors degree in any of the social sciences from a recognized university/ institution;
·         Proficiency in computer application
·         Professional affiliation to institute of Human Resource Management (IHRM) is a must.
Responsibilities
·         Verification of information relating to recruitment, appointment, transfers; human resource records and complements control.
·         Processing cases of human resources management advisory / selection committees and implementation control;

·         Supervision and guidance of staff working under him/her

Office Administrative Assistant II
J/G ‘H’
Qualifications
·         Served in the grade of office administrative assistant III for a minimum period of three (3) years;
·         Business Education Single and Group certificates (BES &GC) from the Kenya National Examination Council in the following subjects:-
1.  Typewriting II (minimum of 40 p.m.)/ computerizing documentprocessing II.
2.  Business English II/communications I.
3.  Office Practice II,
4.  Secretary duties II
5.  Commerce II,
OR
1.  Craft certificate in secretarial studies from the Kenya National Examinations council;
2.  Certificate in computer applications from a recognized institution; and
3.  Shown merit and ability as reflected in performance.
Responsibilities
·         Taking oral dictation; word and data processing from manuscript;
·         Operating office equipment;
·         Ensuring security of office equipment, documents and records;
·         Attending to visitors/clients; handling telephone calls and appointments;
·         Keeping an up to date filling system in the office;
·         Supervision of office cleanliness; and undertaking any other office administrative service duties that may be assigned.

Driver III
J/G ‘D’
Qualifications
·         Kenya Certificate of Secondary Education will be an Added Advantage.
·         A valid driving license free from any current endorsement(s) for classes (es) of vehicles an officer is required to drive.
·         Attended a First Aid Certificate Course lasting not less than one week at St John ambulance or Kenya Institute of Highway And Building Technology (KIHBT) or any other recognized institution.
·         Passed Suitability Test for Drivers Grade III;
·         Passed Practical Test for Drivers conducted by the Respective Ministry/ Department.
·         A valid Certificate of Good Conduct from the Kenya Police and,
Responsibilities
·         Driving a motor vehicle as authorized;
·         Carrying out routine checks on the vehicles cooling, oil, electrical and brake systems, and tire pressure etc.,
·         Detecting and reporting malfunctioning of vehicle systems;
·         Maintenance of work tickets for vehicles as assigned;
·         Ensuring security and safety for the vehicle on the on and off the road; safety of the passengers and /or goods therein; and
·         Maintaining cleanliness of the vehicle.

Ward Administrator
J/G ‘H’
Qualifications
·         Must be a Kenyan citizen
·         Computer literate
·         Diploma in Public Administration, Business Administration, or any Diploma in Related field
·         Satisfy the requirement of Chapter Six of the Constitution of Kenya 2010 leadership and integrity.
Responsibilities
·         Coordinate, manage and supervise the general administrative functions in the ward unit
·         Develop policies and plans
·         Service delivery
·         Developmental activities to empower the community
·         Provision and maintenance of infrastructure and facilities of public services
·         Coordination and facilitation of citizen participation in the development of policies and plans and delivery of services
·         Being responsible to the sub county administrator
·         Exercise any functions and powers delegated by the County Public Service Board under section 86;

Secretary
Job Group H
Qualifications
·         Must be a Kenyan citizen
·         Served in the grade of office Administrative Assistant II for a minimum period of three (3) years
·         Business Education Single and Group certificate for the Kenya National Examinations
·         OR
·         Diploma in Secretarial studies from KNEC
·         Certificate in computer applications from a recognized institution
·         Show merit and ability as reflected in work performance.
·         Satisfy the requirement of Chapter Six of the Constitution of Kenya 2010 leadership and integrity.
Responsibilities
·         Taking Oral dictation, word and data processing,
·         Operating office equipment’s,
·         Ensuring security of office equipment’s and documents,
·         Attending to visitors/clients,
·         Handling telephone calls and appointments,
·         Maintaining an up to date filing system in the office.
·         Supervising office cleanliness,
·         Managing petty cash and undertaking any office administrative Services.

Town Planner I
JG “K”
Qualifications
·         Must be a Kenyan Citizen
·         Should possess a degree in relevant field of urban planning and physical planning
·         Must have experience of 3years in relevant field of spatial urban and physical planning.
·         Satisfy the requirement of Chapter Six of the Constitution of Kenya 2010 leadership and integrity.
Responsibilities
·         Control of land subdivision within the municipality
·         Municipal planning and development control6
·         Capable of initiating development in the Municipality
·         Municipal zoning and spatial plan management and compliance

Accountant II
J/G ‘J’
Qualifications
Direct Appointment
For direct appointment to the grade of Accountant II, candidate must meet the following qualifications:-
·         A pass in Part II of Certified Public Accountants (Kenya) Examination or any other acceptable professional accountancy qualifications by virtue of which the holder is exempted from Part II of the Certified Public Accountants (Kenya) Examination.
OR
·         A bachelor of Commerce Degree (Accounting Option) from a recognized University or any other qualification adjudged to be its equivalent and by virtue of which the holder is exempted from Part I of the Certified Public Accounts (Kenya) Examination.
·         Satisfy the requirement of Chapter Six of the Constitution of Kenya 2010 leadership and integrity.
Responsibilities
An officer at this level will be responsible for performing a variety of accounting work of limited scope and complexity under guidance of a more Senior Officer. Specifically Work will involve:
·         Verification of payment vouchers in accordance with laid down rules and regulations
·         Collation of financial estimates; determination of aggregate expenditures
·         Supervision of revenue collection processes
·         Control of expenditure and below the line group of accounts
·         General accounting work book keeping and routine accounting entries.
·         The scope and complexity of work will increase with experience and training but the officer will still be under close guidance where new tasks are involved.

Accountant I
JG “K”
Qualifications
For direct appointment to this grade, a candidate must have :
·         Passed Part III (Final) of Certified Public Accounts (Kenya) Examination.
Or
·         any other recognized professional accountancy qualification by virtue of which the holder is exempted from Part III of the Certified Public Accountants (Kenya) Examination.
·         Satisfy the requirement of Chapter Six of the Constitution of Kenya 2010 leadership and integrity.
Responsibilities
·         An Officer at this level will be required to deal with a day to day accounting operations in an Accounting Unit.
·         Work at this level will be subject to occasional checks rather than close supervision.
·         The officer will be expected to deal with all accountancy procedures and routine matters effectively and with audit guidance and accounting standards.
·         Responsibility at this level may also include a limited range of management accounting; preparation of final accounts, budgets and statements; and general supervision of staff including their training and development.
Additional requirements
All applicants are expected to attach copies of the following additional documents
·         Tax Compliance Certificate
·         Clearance from HELB where necessary
·         Clearance from the Ethics and anti-corruption commission
·         Certificate of good conduct from the police
How to Apply
Interested and qualified persons are requested to make their applications attaching copies of their certificates and testimonials, and send to the undersigned on or before 5th March, 2019 at 5.00 p.m.:
THE SECRETARY/CEO
BUSIA COUNTY PUBLIC SERVICE BOARD
P.O PRIVATE BAG -50400
BUSIA (K)

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