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Massive Recruitment by UN in Kenya

UNHCR Kenya

Job Title: Assistant Instant Network School (INS) Officer
Vacancy Notice: LICA/KEN/KAK/18/005
Location: Kakuma
Position Grade: UNOPS LICA 8
Organizational Context: UNHCR Kakuma Education Programme have rapidly expanded in the past years with school enrollments across all the levels increasing and the operation currently having 16 pre-schools, 26 primary schools and 6 secondary schools with a student population of nearly 80,000 children.
In addition to Kakuma camp, UNHCR coordinates education provision in the newly established Kalobeyei settlement that hosts 38,000 refugees. Management of such an expansive and complex education programme requires additional staffing to support the Associate Education Officer in the planning, coordination, monitoring and evaluation of the education support to refugees and to ensure alignment with the national education system.
In addition to this, there are number of ongoing education initiatives such as the deployment of Kakuma Education Management Information System (KEMIS) to improve availability of accurate and credible education data for planning and this requires dedicated staffing for successful deployment. It is against this background that this position is requested.
In response, Vodafone Foundation (VF) and UNHCR have worked together on the Instant Network Schools(INS) Programme to address learning resource needs. In collaboration with Vodafone Foundation and refugee communities, UNHCR has developed and adapted the INS to meet context-specific challenges.
Instant Network Schools provide holistic solution to transform an existing classroom into an innovation hub for learning, complete with a local network; internet connectivity; sustainable solar power; a classroom kit, localized digital content; and a robust teacher training programme. INS aims to improve access to quality education for displaced children in refugee camps, through the use of technology and connectivity, alongside teacher training and capacity building support.
The INS is now implemented across 6 locations in Kakuma ((3 secondary schools, 1 primary, 1 community centre and 1 teacher training centre). Each INS is run by a local coach who provides in-service training and support for learners and teachers.Daily logs of INS use are also recorded and uploaded to a global platform;which helps to track utilization, flag challenges, and identify areas for re-design or capacity building.
The Assistant Instant Network School (INS) Officer is a member of the protection team and reports to the Associate Education Officer with support supervision from the Senior Protection Coordinator. It is responsible for the day-to-day implementation and monitoring of the Instant Network Schools programme in Kakuma.
Working closely with the Coaches who are hired by implementing partners to run the Instant Network Classrooms on a daily basis in each school, the Programme Manager is responsible for the effective and efficient management and implementation of all activities within the Instant Network Programme in Kakuma.
Accountability
(key results that will be achieved)
·         INS activities are guided by global, regional and country priorities andreflect UNHCR’s policy on age, gender and diversity (AGD)
·         Participation of persons of concern is assured through continuousassessment and evaluation using participatory, rights and community basedapproaches
·         Persons of concernare treated with dignity and respect and all protection incidents areimmediately identified and addressed.
Responsibility
(processes and functions undertaken to achieve results)
·         Support to programme set-up and consolidation: Provide programmatic and operational support to the setup and consolidation of the INS locations in schools and community hubs across Kakuma Camps
·         Programme Management: Responsible for supporting the implementation of the INS programme in accordance with approved time schedules, budgets and both UNHCR and Vodafone Foundation guidelines and procedures. Support UNHCR and VF team with the strategy, project planning, and identifying mobile technology based solutions for the specific education needs in the location.
·         Monitoring & Evaluation: Support Coaches and partners in monitoring the programme, including support in the effective use of online tools for data collection and analysis on INS programme usage
·         Resource Planning & Management: Support the work of the Coaches in the schools and ensure effective and optimal deployment and use of INS platforms and tools.
·         Training and Support: Provide on-the-job training, and facilitate training by others,to Coaches, partners and other stakeholders in using educational technology, ICT maintenance and other relevant areas. Train Coaches in use and basic maintenance of the equipment, use of content, integrating technology into lesson planning and delivery
Authority
(decisions made in executing responsibilities and to achieve results)
·         Implement INS activities as required
·         Issue documents and reports for clearance by the Education or Protection and/or Senior Protection Officer
·         Provide advice on INS implementation
Essential Minimum Qualifications and Experience
·         University degree in ICT
·         A background in education and knowledge of educational technology will be an advantage
·         3 years of proven experience with various distributed ICT Systems and Networks, preferably in a development setting
·         Experience working in harsh environments with low bandwidth field technologies.
·         Fluency in English. Knowledge of Swahili and Local Turkana language will be an added asset
Desirable Qualifications & Competencies
·         Excellent team work and problem solving skills.
·         Demonstrated experience and skills in facilitation and delivering trainings.
·         Demonstrated experience conducting data collection for monitoring and reporting
·         Solid writing skills and an understanding of project management cycle and programme management in complex emergencies
·         Strong organizational, interpersonal, verbal and written communication skills.
·         Strong computer literacy.
·         Must be able to multi-task effectively and balance competing priorities,reporting lines and deadlines.
·         Advanced interpersonal skills he/she must be able to relate well with others, dictate responsibilities, offer support and constructive feedback.
·         Must have excellent problem-solving skills. He/She must be able to adeptly and quickly solve problems as they come up.
Competencies
Values
·         Integrity
·         Professionalism
·         Respect For Diversity Core Competencies
Core Competencies
·         Accountability
·         Team Work & Collaboration
·         Communication
·         Commitment to Continuous Learning
·         Client & Results Orientation
·         Organizational Awareness
Candidates may also be tested on relevant managerial and cross function competencies. Examples are listed below:-
Managerial Competencies
·         Empowering & Building Trust
·         Managing Performance
·         Judgement & Decision Making
·         Strategic Planning & Vision
·         Leadership
·         Managing Resources

Job Title: Programme Officer
Vacancy Notice:IVN/EVN/KEN/NBI/18/018
INTERNAL / EXTERNAL
Position Number10005181
Location: Nairobi
Position Grade: NOC
Organizational Context
Define the role of the position within the team,describing its leadership role, if any, it’s external/internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercised by the incumbent.
The incumbent receives guidance from the Senior Programme Officer, the Deputy Representative or the Representative. The incumbent may supervise some professional staff and supervises some support staff.
S/he may receive indirect guidance from other sections and units relevant to the country programme(s).UNHCR Manual, Programme objectives, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Programme Officer.
S/he is also expected to stay abreast of the challenges posed to the region by the political context, the UN and humanitarian reform and institutional developments.
External contacts are predominantly with persons on subject matters of importance to Organization’s Programme (e.g. counterparts in other organizations or at working level in national Governments)
Accountability
(key results that will beachieved)
·         The needs of persons of concern in the country are assessed and analysed in a participatory manner and using an Age, Gender and Diversity (AGD) perspective to form a firm basis for planning
·         IP agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures.
·         The organizational fundraising actions are fully supported by maintaining regular contact with donor representatives and by submitting project funding submissions and appeals.
Responsibility
(process and functions undertaken to achieve results)
·         Through a consultative process within the country and field visits, assist in the development of strategies, methodologies, contingency plans that respond to new and emerging operational challenges for the country.
·         Ensure that global strategic priorities (GSP) and regional priorities as well as information on projected resource availability guide the planning parameters.
·         Assist in developing the country operations plan in compliance with global strategic priorities and regional priorities as well as with annual programming/planning instructions.
·         Assist in managing a consultative process to ensure a consistent application of UNHCR’s policies/practices related to and where applicable to UN cooperation,integrated missions, Delivering as One initiative, Common Humanitarian Action Plans, UNDAF etc.
·         Assist in the process to ensure a consistent application of the organization’s criteria and policies for the selection of implementing and operational partners.
·         Manage the development of a broad network of partners, good coordination practices and the development of partner capacities.
·         Guide and train UNHCR as well as implementing partners (IP) staff in UNHCR standard procedures related to the Results Based Programme management.
·         Undertake proper collection, use and monitoring of baselines, standards and indicators needed to measure and analyze UNHCR’s performance, trends and target interventions.
·         Undertake field visits to evaluate and improve the planning, programming, implementation and monitoring of assistance projects.
·         Implement the establishment of sound monitoring processes, review final reports and on progress in order to advise on any corrective actions required or the need for additional resources to reach planned target levels.
·         Apply UNHCR’s corporate tools (e.g. Global Focus, Focus Client) to record data and assess the technical soundness of the operation and generate data for evidence-based decisions at the country-level.
·         Assist in managing a transparent, consultative and responsible process for the approval of the country-level budgets and the allocation of resources.
·         Assist in monitoring compliance to the organization’s resource allocation framework,providing support and taking corrective action where required.
·         Ensure compliance in issuance of audit certificates for Implementing Partners.
·         Monitor the implementation of IP Risk Management techniques and tools.
·         Perform other related duties as required.
Authority
(decisions made in executing responsibilities and to achieve results)
·         Provide inputs for the country operations plan (including budgets, staffing levels and structures) as well as prepare funding submissions, appeals and reports.
·         Negotiate implementing partner agreements.
·         Represent UNHCR in UN fora dealing with operations management and programmatic issues.
·         Enforce compliance with UNHCR’s global strategies,protocols and guidelines.
Essential Minimum Qualifications and Experience
·         Undergraduate degree (equivalent of a BA/BS) in Economics, Business Administration, Social Science or related field plus minimum 6 years of previous job experience relevant to the function. Graduate degree (equivalent of a Master’s) plus 5 years or Doctorate degree (equivalent of a PhD) plus 4 years of previous relevant work experience may also be accepted.
·         Excellent knowledge of English and working knowledge of another UN language.
Desirable Qualifications & Competencies
·         Completion of the UNHCR Learning programmes or specific training relevant to functions of the position.
·         Good knowledge of UNHCR financial rules, procedures and processes.
·         Knowledge of another relevant UN language.
·         Knowledge of UNHCR specific programmes (MSRP, Focus, etc.).
·         Computer skills (in MS office).
Competencies
Managerial Competencies
·         Empowering and Building Trust
·         Managing Performance
·         Judgement and Decision Making
Cross-Functional Competencies
·         Analytical Thinking
·         Political Awareness
·         Stakeholder Management

Job Title: Associate Supply Officer
Vacancy Notice: IVN/EVN/KEN/NBI/18/015
INTERNAL / EXTERNAL
Position Number10005205
Location: Nairobi
Position Grade: NOB
Organizational Context: Define the role of the position within the team,describing its leadership role, if any, it’s external/internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercised by the incumbent.
The Associate Supply Officer manages and supports all activities pertaining to the supply chain function including planning, sourcing, transport, shipping,customs clearance and warehousing management in the operation.
The incumbent is normally supervised by the (Senior) Supply Officer who defines the objectives and provides general guidance. S/he will also refer to UNHCR manuals and relevant policy papers. The incumbent normally supervises some support staff.
Contacts are predominantly with other UN agencies, Implementing partners and Government departments on relevant subject matters at the working level.
Accountability
(key results that will be achieved)
·         UNHCR delivers timely and quality goods and services to persons of concern in compliance with supply chain rules and procedures.
·         The local supply chain function is optimized and aligned with the operations’ evolving needs and management systems and has an infrastructure that is robust and flexible enough to accommodate operational requirements.
·         Supply chain activities are supported by effective partners.
Responsibility
(process and functions undertaken to achieve results)
Strategy
·         Prepare plans for delivery of relief items according to operational needs.
·         Apply UNHCR’s procurement strategy when planning for purchase of important commodities and services.
·         Through regular physical verification of PPE establish their status, propose old and obsolete PPE for disposal and plan for the arrival of replacement items.
Operational Support
·         Identify partners for supply chain projects based on objectives, priorities, strengths and resources of the implementing partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.
·         Resolve difficulties in the local supply chain by finding solutions to problems and bottlenecks, and provide regular reports on supply chain activities, the status of requests and the availability of items in the supply chain.
·         Ensure timely customs clearance of consignments, and manage storage of goods according to “best practices” and UNHCR rules and regulations.
·         Maintain an efficient system for the release, distribution and redeployment of goods.
·         Coordinate transportation and distribution of relief items.
·         Maintain accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request.
·         Coordinate activities of implementing partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
·         Through regular physical verification of PPE establish their status.
·         Propose old and obsolete PPE for disposal and plan for arrival of replacement items.
Infrastructure Support
·         Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.
·         Draft and dispatch quotation requests and/or tenders, assist in the evaluation of offers and draft bid-tabulations, and prepare proposals for award of contracts to the Committee on Contracts.
·         Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence;
·         Monitor the manufacture/transport of ordered goods to ensure timely delivery.
·         Analyse matters relating to procurement activities, and deliver information on all procurement activities within area of responsibility. Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting sections.
·         Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration and marking of new Property, Plant and Equipment (PPE),and organisation of the physical verification of PPE.
·         Ensure that PPE agreements are properly issued and signed.
·         Ensure proper preparation of disposal forms and cases for the Asset Management Board.
·         Organise the disposal of PPE, according to Asset Management Board decisions.
·         Provides asset management reports, customized reports, and gathers information on all assets and provides in-depth reports periodically and when requested.
·         Analyse the quality of commodities and services delivered in relation to the needs of the location and established quality standards. Establish a local quality assurance process.
Business Support
·         Analyse the existing infrastructure and ensure that it is optimally aligned with the operational needs.
·         Implement practical projects to improve supply performance that has clear objectives,timescales, tasks and resources defined. Monitor the project implementation and report on progress.
·         Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
·         Disseminate,promote commitment to and monitor compliance with UNHCR’s global policies,standards and guidance on supply chain management.
·         Adapt local supply chain structures to be consistent with the operational needs.Ensure effective information flow in the supply chain and adapt local process to the prevailing environment.
·         Any other responsibility deemed necessary or as delegated by the Head of Supply Management Service in order to meet the level of service requires by the organisation.
Authority
(decisions made in executing responsibilities and to achieve results)
·         Identify, assess and select vendors based on their capability for delivering commodities and services. Maintain vendor and item master databases.
·         Allocate resources to meet demand and support the on-going operation in compliance with the resources allocation framework.
·         Determine shipment methods, routes and delivery schedules to meet demand in the most timely and cost-effective manner.
·         Award,approve and terminate local contracts in accordance with delegated authorities,as well as, relevant UNHCR regulations, rules and procedures.
·         Enforce compliance of supervised staff with relevant UNHCR supply chain regulations,rules and procedures and appraise their performance.
Essential Minimum Qualifications and Experience
·         Define the educational background, the relevant job experience and the language(s) that are essential to perform the work of the position.
·         University Degree in business Administration, marketing, Engineering, Logistics,Mathematics or a related field.
·         Minimum 4 years of previous relevant professional job experience.
·         Fluency in English with working knowledge of another relevant UN language. (In offices where the working language is not English, excellent knowledge of working language of duty station and working knowledge of English.)
*** For National Officer positions, very good knowledge of the local language and local institutions is essentials
Desirable Qualifications & Competencies
·         Describe any experience or knowledge that would bean asset, such as: UNHCR Learning Programmes, other training, additional languages, Field/HQs experience, etc.
·         Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP);
·         Other UN procurement and logistics training such as IAPSO and UNPD;
·         Knowledge and working experience of People Soft/MSRP Supply Chain applications
Competencies
Managerial Competencies
·         Managing Resources
·         Cross-Functional Competencies
·         Analytical Thinking
·         Planning and Organizing

Job Title: Finance Assistant
Vacancy Notice:IVN/EVN/KEN/NBI/18/017
INTERNAL / EXTERNAL
Position Number:10005234
Location: Nairobi
Position Grade: G4
Organizational Context
Define the role of the position within the team,describing its leadership role, if any, it’s external/internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercised by the incumbent.
The Finance Assistant is normally supervised by the Finance Officer or the National Finance (or Admin)Officer who defines work objectives and provides regular advice and guidance.
The incumbent’s workload and the assignments will remain under constant scrutiny and direction of the supervisor. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.
The incumbent assists with the processing of financial transactions.
S/he keeps frequent contact with staff at various levels in the office and with bank officials and suppliers to exchange information.
Accountability
(key results that will be achieved)
·         Financial transactions and reconciliations are processed in line with relevant policies and procedures.
(process and functions undertaken to achieve results)
·         Assist newly arriving or departing international staff members on opening/closing bank account; process their entitlement upon assignment.
·         Compile and verify budget and accounting data by checking files, calculating expenditure and estimating projections.
·         Issue PO and non-PO vouchers including monthly salaries of UNHCR national and international staff, daily subsistence allowance to staff going on official missions, cost of air-tickets,requisitions of goods and services based on agreements with the suppliers, office running common cost, rental and salary advances, lease agreements of UNHCR offices, etc.
·         Process on-line bank transfers ensuring that bank accounts of staff and suppliers are complete.
·         Liaise with other functional units who work closely with Finance Unit on relevant issues.
·         If applicable, may be required to assist in the preparation of the VAT refund submissions and monitoring of the reimbursable amounts.
·         Maintain efficient and timely archiving system of physical and electronic files to ensure that all documents are accounted for.
·         May be assigned as the custodian of the office petty-cash.
·         Perform any other related tasks as required
Authority
(Decisions made in executing responsibilities and to achieve results)
·         Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
·         Have access to confidential data and information.
Essential Minimum Qualifications and Experience
·         Secondary Education with post-secondary training/certificate in Finance, Business Administration, Accounting or related field.
·         Minimum 3 years of previous job experience relevant to the functions.
·         Good Computer skills.
·         Fluency in English and working knowledge of another relevant UN language or local language.
Desirable Qualifications & Competencies
·         Knowledge of MSRP PeopleSoft application or similar software.
·         Good knowledge of UNHCR financial rules, regulations, procedures and processes.
·         Completion of UNHCR learning programmes or specific training relevant to the functions of the position.
Competencies
Cross-Functional Competencies
·         Analytical Thinking
·         Planning and Organizing


Job Title: Data Management Assistant(On Replacement Capacity)
Vacancy Notice: IVN/EVN/KAK/18/012
INTERNAL / EXTERNAL
Position Number:10009010
Location: Kakuma
Position Grade: G4
Organizational Context: Define the role of the position within the team, describing its leadership role, if any, it’s external / internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable,exercised by the incumbent.
The position is normally supervised by a Professional or Senior General Service staff member who provides the incumbent with regular guidance and support. The position has no supervisory role.
Contacts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are not frequent. In the Field locations, under supervision of the manager, the incumbent may play a liaison role with the national and local authorities for gathering and exchange of data.
Accountability
(key results that will be achieved)
The Office has reliable and up-to-date data on persons of concern.
Responsibility
(process and functions undertaken to achieve results)
·         Enter data mainly related to asylum seekers,refugees and persons of concern to UNHCR into the computer database.
·         Contribute to the preparation of reports and project documents by providing information, preparing tables and drafting routine correspondence and reports.
·         Update and maintain existing databases and generate various statistical reports.
·         Assist in the development of forms for data collection and analysis, if requested.
·         Act as interpreter in the exchange of routine information and translate routine documents and correspondence as and whenrequired.
·         May be required to undertake field trips to project sites.
·         Perform any other duty, as requested.
Authority
(decisions made in executing responsibilities and to achieve results)
·         Decide on the data recorded in database.
·         Decide on appropriate solution to incidents and escalate issues to the supervisor if incident cannot be resolved within the scope of responsibility.
Essential Minimum Qualifications and Experience
·         Completion of the Secondary Education with post-secondary training / certificate in Electronic data processing, Information Technology or related field;
·         Minimum 3 years of previous job experience relevant to the function.
·         Fluency in English and working knowledge of another relevant UN language or local language.
Desirable Qualifications & Competencies
·         Knowledge of any other relevant UN or local language.
·         Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Competencies
Cross-Functional Competencies
·         Analytical Thinking
·         Technological Awareness
·         Planning and Organizing

Job Title: Field Assistant
Vacancy Notice:IVN/EVN/KAK/18/011
INTERNAL / EXTERNAL
Position Number:10016578
Location: Kakuma
Position Grade: G4
Organizational Context: Define the role of the position within the team, describing its leadership role, if any, it’s external / internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable,exercised by the incumbent.
The Field Assistant is normally supervised by the Field Officer/Associate and performs a variety of functions related to Field activities within the office. The supervisor exercises close control and regular review of the work processes and provides regular advice and guidance.
The incumbent keeps frequent internal contacts with staff members in the same duty station to exchange information and with the external contacts generally with officials of national and international institutions, leaders of the refugee community, local population and/or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor.
Accountability
(key results that will be achieved)
UNHCR office has sufficient administrative and local support for the field activities thus better able to meet the needs of persons of concern.
Responsibility
(process and functions undertaken to achieve results)
·         Assist in administrative tasks as required such as preparation of reports and meeting authorized personnel and assisting them during field missions.
·         Act as interpreter in the exchange of routine information, contribute to related liaison activities and respond directly to routine queries.
·         Collect data and other information relevant to UNHCR and report to the supervisor accordingly.
·         Keep regular contacts with local authorities and implementing partners as requested by supervisor.
·         In coordination with implementing partners, assist in the reception, registration and provision of assistance to persons of concern to UNHCR.
·         Undertake other relevant duties as required.
Authority
(decisions made in executing responsibilities and to achieve results)
·         Liaise with local authority counterparts, partners and populations of concern.
·         Direct incidents and problems to the supervisor when they cannot be resolved at their level.
Essential Minimum Qualifications and Experience
·         Completion of the Secondary Education with post-secondary training / certificate in Business Administration, Law, Political Science or related field.
·         Minimum 3 years of previous job experience relevant to the function.
·         Computer skills.
·         Excellent knowledge of English and working knowledge of another relevant UN language or local language.
Desirable Qualifications & Competencies
·         Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Competencies
Cross-Functional Competencies
·         Stakeholder Management

Job Title: Senior Data Management Associate(On Replacement Capacity)
Vacancy Notice:IVN/EVN/KAK/18/010
INTERNAL / EXTERNAL
Position Number:10016580
Location: Kakuma
Position Grade: G7
Organizational Context
Define the role of the position within the team,describing its leadership role, if any, it’s external / internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercised by the incumbent.
The position is supervised by a professional staff member who provides the incumbent with general guidance and workplans. The incumbent works independently with an oversight from the supervisor. The position directly supervises some support staff.
Contracts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are with the national and local authorities for gathering and exchange of data.
Accountability
(key results that will be achieved)
·         The Office has reliable and up-to-date data on persons of concern.
·         Standard and ad-hoc reports are produced. Trends and patterns of data are analysed and interpreted.
Responsibility
(process and functions undertaken to achieve results)
·         Ensure regular database back-ups and integrity of the databases through timely data entry and verifying accuracy and relevance of data on a regular basis…
·         Coordinate the data transfer of refugee records amongst camps.
·         May be required to collect GIS data, update maps and undertake field trips to project sites.
·         Ensure that the data which are mainly related to asylum seekers, refugees and persons of concern to UNHCR are correctly entered into the computer databases.
·         Develop and run the required reports from the databases used in the operation including ProGress database and assist in analysis/interpretation of data to identify patterns/trends.
·         Compile data and interpret the statistics for various reports.
·         Develop forms and tools for data collection and analysis.
·         Identify knowledge and hardware gaps of the operation in relation to all aspects of data management.
·         Perform any other duty as required.
Authority
(decisions made in executing responsibilities and to achieve results)
·         Decide on data recorded in the database.
·         Decide on appropriate resolution to incidents.
·         Escalate issues to supervisor if the incident cannot be resolved within area of responsibility.
·         Have access to relevant data and records.
·         Supervise data collection and data entry support staff.
Essential Minimum Qualifications and Experience
·         Completion of the Secondary Education with post-secondary training/certificate in information and communication technology or related field.
·         Minimum 11 years of previous job experience relevant to the function.
·         Fluency in English and working knowledge of another relevant UN language or local language.
Desirable Qualifications & Competencies
·         Microsoft SQL Server (2005 or later) Certification.
·         Knowledge of Microsoft Access.
·         Completion of UNHCR learning programmes or specified training relevant to the functions of the position.
·         Knowledge of any other relevant UN or local language.
·         Previous experience working with UN/UNHCR.
Competencies
Managerial Competencies
·         Managing Performance
Cross-Functional Competencies
·         Analytical Thinking
·         Technological Awareness
·         Planning and Organizing

Job Title: Project Control Officer
Vacancy Notice:IVN/EVN/KEN/NBI/18/012
INTERNAL / EXTERNAL
Position Number:10018267
Location: Nairobi
Position Grade: NOC
Organizational Context
Define the role of the position within the team, describing its leadership role, if any, it’s external / internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercised by the incumbent.
The primary functions of project control are to complement programme management and provide oversight of projects including the formulation of performance monitoring plans for PPAs and direct implementation, quality assurance, and verification, and ensuring compliance with UNHCR programme and financial rules, policies and procedures.
Other activities of project control include: Participation and provision of input to the Country Operations Plan, review and quality assurance of project agreements, project audit,monitoring, while ensuring that there is synchrony between financial and operational performance, participation in multi-functional monitoring activities and reviews, capacity building of partners, tracking and management of project risks, supporting project closure, and timely implementation of audit recommendations.
The position is the most senior Project Control position in the Branch Office and requires considerable level of both programme and finance understanding, besides project control expertise.
The incumbent will supervise national staff in the Project Control unit at the Branch Office. Good managerial skills are therefore required, besides excellent organisational skills as the incumbent will be coordinating verification of projects from all parts of the operation and calling upon support from the sub-offices.
The incumbent will work very closely with the Snr. Oversight Officer and the Director of Risk Management in Nairobi to ensure that risk based approach is integrated in the project management and monitoring plans.
The Project Control Officer will mainly interact with the project and finance managers of partner agencies. S/he will play a very important role in maintaining effective partnerships, while ensuring integrity and full accountability our UNHCR programmes and requisite implementation arrangements.
Accountability
(key results that will be achieved)
·         Quality assurance of project agreements is provided in accordance with applicable UNHCR rules and regulations.
·         A project monitoring plan is in place and implemented in collaboration with multi-functional teams (MFT).
·         Assurance of project implementation and delivery of expected results within budget/resources, time frame, and in accordance with project agreements is provided.
·         Resources transferred to implementing partners are utilized for the intended purposes and in accordance with project agreements
·         Performance delivery and financial expenditure reported by implementing partners are accurate and consistent.
·         Sufficient and adequate internal controls are in place for the management of projects and activities.
·         Programme and senior management are promptly informed of major variances and risks in the execution of projects(budgets, finance, implementation or time frame).
·         Project audit certificates are of good quality,timely obtained, and recommendations are implemented.
Responsibility
(process and functions undertaken to achieve results)
·         Participate in the operation’s annual assessment and planning cycle.
·         Support the selection and retention processes of implementing partners in accordance with UNHCR’s rules, policies and procedures.
·         Review that project agreements are in conformity with Country Operation Plans and UNHCR’s rules, policies and procedures.
·         Formulate and implement a project monitoring plan in collaboration with the programme unit and MFT.
·         Track the management of project risks in collaboration with the programme unit, and report major risks to senior management.
·         Review, analyze and verify Financial and Performance Implementing Partner Reports (Part I-IPFR and Part II-IPR), and check accuracy and consistency between IPFR and IPR, in accordance with project agreements.
·         Undertake missions within the geographical area of responsibility.
·         Monitor, track and verify that expenditure for direct implementation by UNHCR is in line with the approved budget.
·         Conduct reviews of the internal control systems of implementing partners and provide advice as required.
·         Provide feedback and recommendations of identified variants, risks and issues to the partner, programme unit and escalate to management as required.
·         Prepare project control reports with the current status of programme implementation and financial status.
·         Inform management of cases where UNHCR may not adhere to its obligations under project agreements.
·         Manage the selection and engagement process of audit providers for projects, and the execution of the audits,including obtaining reports, reviewing outcomes and following-up with recommendations.
·         Carry out timely project closure in coordination with the programme unit.
·         Participate in country-level programme training for implementing partners and UNHCR staff as necessary, as well as brief staff and implementing partners on project control and risk management.
·         Provide input to the mid- and end-year programme review process on issues related to project control and risk management.
·         Maintain professional relationships with implementing partners.
·         Keep up-to-date with all UNHCR rules,regulations and procedures necessary to perform these duties.
·         Perform other duties as required.
Authority
(decisions made in executing responsibilities and to achieve results)
·         Report on financial and operational performance and risks related to projects, and escalate issues to senior management.
·         Recommend acceptance or non-acceptance of IPRs and payment of installments.
·         Advise on improvements related to project management and internal controls.
·         Contact implementing partners for project related matters.
·         Have unlimited access to financial and operational records relating to projects.
Essential Minimum Qualifications and Experience
·         Undergraduate degree (equivalent of a BA/BS) in Accounting, Finance, Public or Business Administration, Economics or related field, OR undergraduate degree (equivalent of a BA/BS) in another field combined with a professional qualification in accounting, auditing or finance (CPA/CIA or equivalent).
·         Minimum 6 years of previous job experience in the field of accounting/finance, project management, business analysis, quality assurance and/or risk management, of which at least 2 years in an intergovernmental organization (United Nations or similar).
·         Excellent knowledge of international auditing standards, with a minimum of two years of practical experience in auditing.
·         Good understanding of project and resource management.
·         Excellent computer skills, in particular in MS Office applications
·         Excellent communication and negotiation skills.
·         Excellent knowledge of English and working knowledge of another UN language. (In offices where the working language is not English, excellent knowledge of working language of duty station and working knowledge of English.)***For National Officer positions, very good knowledge of local language and local institutions is essential.
Desirable Qualifications & Competencies
·         Professional qualification in accounting, auditing or finance (CPA/CIA or equivalent).
·         Project management accreditation highly desirable.
·         Risk management certification.
·         Good knowledge of UNHCR systems(such as Focus and MSRP).
·         Excellent knowledge of United Nations financial rules and procedures.
·         Good understanding of the workflows of major Enterprise Resource Planning financial modules (such as PeopleSoft,SAP or Oracle).
·         Working experience with accrual accounting (suchas IPSAS or IFRS).
Competencies
Managerial Competencies
·         Empowering and build trust
·         Managing performance
·         Judgement and decision making
·         Managing resources
Cross Functional Competencies
·         Analytical Thinking
·         Technological Awareness
·         Planning & Organizing

Job Title: Administrative / Finance Assistant
Vacancy Notice:IVN/EVN/KEN/NBI/18/013
INTERNAL / EXTERNAL
Position Number:10018271
Location: Nairobi
Position Grade: G4
Organizational Context
Define the role of the position within the team,describing its leadership role, if any, it’s external / internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercised by the incumbent.
The Admin / Finance Assistant provides clerical assistance to the immediate supervisor and/or Head of the Office to ensure that routine services and activities within the admin / finance domain are properly implemented.
Subject to the nature of the task/assignment in hand, he/she will receive regular guidance from his/her supervisor. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives.
The nature of certain personnel/administrative tasks requires discretion and confidentiality as per UNHCR standards and practices. The incumbent’s workload and the assignments will remain under constant scrutiny and direction of the supervisor.
Accountability
N/A
Responsibility
·         Assists in maintenance of financial records and monitoring systems to record and reconcile expenditures,balances, payments, statements and other data for day-to-day transactions and reports;
·         Prepares recurring reports as scheduled and special reports as required for budget preparation,audits or other reasons;
·         Prepares detailed cost estimates and participates in budget analysis and projections as required;
·         Assists in processing of entitlements, issuance of contracts and maintenance of various personnel records and files;
·         Prepares correspondence and reports, as required, on general administrative and financial tasks.
·         Assists in the preparation of office budgets applicable to staff and servicing costs and maintains budgetary control records.
·         Assists in requisitions of office supplies and equipment locally and abroad and arranges for control of distribution and maintenance of appropriate inventory records;
·         Performs other duties as required.
Authority
N/A
Essential Minimum Qualifications and Experience
·         Completion of Secondary education or equivalent technical or commercial school with certificate/training in Business Administration,Finance, Office Management, Human Resources or other related field.
·         Minimum 3 years of job experience relevant to the function;
·         Computer skills (MS office and People Soft applications).
·         Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).
·         In offices where the working language is not English, excellent knowledge of UN working language of duty station and working knowledge of English.
Desirable Qualifications & Competencies
·         Knowledge in UNHCR admin and financial rules, procedures and processes;
·         Knowledge and working experience of MSRP (Peoplesoft);
·         Completion of UNHCR learning programmes or specific training relevant to functions of the position.
·         Knowledge of another relevant UN or local languages.
Competencies
Cross-Functional Competencies
·         Analytical Thinking
·         Planning and Organizing

Job Title: Protection Assistant (Community Based)
Vacancy Notice:IVN/EVN/KEN/DDB/18/002
INTERNAL / EXTERNAL
Position Number:10018366
Location: Dadaab
Position Grade: G4
Organizational Context
Define the role of the position within the team, describing its leadership role, if any, it’s external/internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercised by the incumbent.
The Protection Assistant (Community-Based) reports to the Community-Based Protection Officer. Under the overall direction of the Community-Based Protection Unit, and in coordination with other UNHCR staff, government, NGO partners and other stakeholders, the Protection Assistant (Community-Based) works directly with communities of concern to identify the risks they face and to leverage their capacities to protect themselves, their families and communities.
The incumbent may have direct supervisory responsibility for part of the protection and/or support staff and supports the application of community-based protection standards, operational procedures and practices in community-based protection delivery at the field level.
To fulfil this role the Protection Assistant (Community-Based) is required to spend a substantial percentage of her/his time working outside the office, building and maintaining networks within communities of persons of concern.
The development and maintenance of constructive relationships with persons of concern that measurably impact and enhance protection planning, programming and results forms the core of the work of the Protection Assistant (Community-Based). The incumbent also supports the designing of a community-based protection strategy by ensuring that it is based on consultation with persons of concern.
Accountability
(key results that will be achieved)
·         Effective support is provided to promote AGD sensitive analysis of community risks and capacities as the essential basis for all of UNHCR’s work.
AGD sensitive analysis of community risks and capacities provides the essential basis for all of UNHCR’s work.
·         The participation of persons of concern is assured through continuous assessment and evaluation using participatory, rights and community based approaches, which inform protection and assistance programming and ensure that UNHCR meets its commitments to accountability to persons of concern.
Responsibility
(Process and functions undertaken to achieve results)
·         Through relationships with persons of concern and network of partners stay abreast of political, social, economic and cultural developments that have an impact on the protection environment and provide advice to the protection team. Understand the perspectives, capacities, needs and resources of the persons of concern and advise the protection team accordingly, highlighting the specific protection needs of women and men, children, youth and older persons, persons with disabilities, marginalized groups.
·         Support implementing and operational partners as well as displaced and local communities to develop community-owned activities to address, where applicable, the social, educational, psycho-social, cultural, health, organisational and livelihood concerns as well as child protection and prevention and response to SGBV.
·         Assist in working with host communities to involve national civil society groups in improving the protection of persons of concern. Assist in the analysis that identifies the capacities of communities of concern and risks they face.
·         Support participatory assessments and on going consultation with persons of concern.
·         Support communities in establishing representation and coordination structures.
·         Ensure community understanding of UNHCR’s commitment to deliver on accountability and quality assurance in its response.
·         Collect data for monitoring of programmes and budgets from an AGD perspective.
·         Draft and type routine correspondence, documents and reports using word processing equipment and maintain up-to-date filing systems.
·         Act as interpreter in exchange of routine information, contribute to related liaison activities and respond directly to routine queries.
·         Perform other relevant duties as required.
Authority
(decisions made in executing responsibilities and to achieve results)
·         Assist in the enforcement of participatory AGD sensitive analysis as an essential basis for all of UNHCR’s work.
·         Identify which individuals or groups to prioritize for counselling and field visits based on agreed criteria.
·         Enforce compliance of implementing partners with global protection policies and standards of professional integrity in the delivery of protection services.
Essential Minimum Qualifications and Experience
·         Completion of the Secondary education; Training in International Development, Cultural Studies, Human Rights, International Social Work, Social Science, Political Science, Anthropology, International Law or other clearly related disciplines
·         Minimum of 3 years previous relevant job experience.
·         Computer skills (MS Office, including Excel,Word, PowerPoint, Access)
·         Fluency in English and working knowledge of another relevant UN language or local language.
Desirable Qualifications & Competencies
·         Knowledge of Administrative / financial rules, procedures, processes in the context of UNHCR offices and Field operations.
·         UNHCR learning programmes (PLP).
·         Knowledge of MSRP.
Competencies
Cross-Functional Competencies
·         Analytical Thinking
·         Planning & Organizing
·         Political Awareness
Submission of Applications
This vacancy is open for qualified Kenyans ONLY.
Female candidates are encouraged to apply.
Before applying to a vacancy, candidates should download the Personal History Form (PHF) and relevant Supplementary Sheet. Attach the PHF and/or sheet to your application for the position..
Please note that only the present signed PHF and Supplementary Sheet(s), if any, will be considered as valid application documents. No CVs, old P.11 form or other UN agency application forms will be accepted.
CLICK HERE to apply online.
Closing Date: 2018-10-12
Short listed candidates will be invited for a written and then oral interview.

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