Personal Assistant
Our client is a manufacturing and distribution company based in Nakuru. They are looking for a PA who will ease the CEO’s job by being able to juggle multiple projects simultaneously and be the point person for their extremely busy, fast paced organization and enjoy receiving visitors, including arranging conference calls and scheduling meetings.
Responsibilities
Qualifications
Our client is a manufacturing and distribution company based in Nakuru. They are looking for a PA who will ease the CEO’s job by being able to juggle multiple projects simultaneously and be the point person for their extremely busy, fast paced organization and enjoy receiving visitors, including arranging conference calls and scheduling meetings.
Responsibilities
Manage overall communication and
administrative functions for the CEO
·
Manage and maintain the CEO’s
calendar.
·
This includes coordinating
appointments on their behalf with their direct reports and the committees,
responding to emails and managing direct calls to appropriate parties or take
messages.
·
Filter emails, highlight urgent
correspondence and print documents.
·
Drafts and reviews minutes of the
meeting and reports where applicable.
·
Coordinates executive travel and
accommodation requirements in connection with others to ensure arrangements in
place for the CEO match his requirements.
·
Manage the monthly executive
dashboard on departmental reports and ensure they are submitted on a timely
manner to the CEO.
·
Ensure the CEO is fully briefed on,
or prepared for, any engagements he is involved in.
·
Greet visitors and determine whether
they should be given access to specific individuals
·
Sourcing and ordering stationery and
office equipment for the CEO’s office
Information Management
·
Ensures meeting protocol is followed
by all stakeholders including the external teams as per request.
·
Ensure periodical reporting to key
stakeholders on current status is done.
·
Ensure all personal and confidential
information of visiting guests are properly filled, maintained and filed in a
secure place.
Manage and improve the Travel
experience
·
Manages complex travel for the
executive team and corporate guests including air, ground and hotel
arrangements. Creates itineraries and ensures communications with all
appropriate parties.
·
Capitalizes on the travel agents
database building relationships to leverage on great travel pricing deals
ensuring the best value.
·
Reconcile corporate credit cards for
travel and miscellaneous expenses incurred by the Executive Team. Assists in
planning company-sponsored events, parties, board meetings, etc
Qualifications
·
Bachelor degree or equivalent.
·
Minimum of 3-5 years of full time
work as a Personal Assistant
·
Good knowledge and experience in
using Microsoft Office Suite
Personal Attributes
·
Role model of PA Behavioral skills
I.e. maintaining discreteness, flexibility and tech and internet savvy
·
Self-motivated. Maintain calmness
under pressure and capable of thinking on their feet in a crisis and dependable
to get things closed.
·
Well organized and can plan the
administrative workload taking initiative in resolving issues as quickly in an
appropriate manner.
·
Proactive. Competently dealing with
situations in their boss’s absence and should be confident enough to delegate
work
How to Apply
All job applications can be made by
sending an email of their CV to jobs@alternatedoors.co.ke with the subject of the email being the job they
wish to apply for.