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NGO Jobs in Kenya - USAID (14 Vacancies)

USAID – US President’s Malaria Initiative

PMI VectorLink Kenya Project
Background: Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Vector Control Task Order 1. Task Order 1 will support the U.S. President’s Malaria Initiative (PMI) and USAID to plan and implement an integrated vector control approach with the overall goal of reducing the burden of malaria.
Abt has implemented indoor residual spraying (IRS) for PMI since 2011, delivering high-quality IRS programs and gathering the most comprehensive vector control entomological data in the world.


Under this contract, Abt will expand entomological monitoring to guide programs focused on insecticide-treated mosquito nets and IRS and continue to assist PMI in reducing the burden of malaria through IRS and capacity building in 22 African countries where malaria is endemic. Abt also will continue to support PMI in IRS monitoring and evaluation, as well as environmental compliance.
The PMI VectorLink Kenya Project is led by Abt Associates, an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries.
Abt Associates Inc. seeks candidates for its phase two recruitment for the USAID-funded PMI VectorLink Kenya Project in the following positions.
Kindly note that the position is pending approval and client funding.
Driver – Kisumu (2 Positions)
Under the supervision of the Procurement Officer, the Drivers operate and maintains project vehicles to meet the transportation needs of the PMI VectorLink Project in Kenya.

Responsibilities

·         Drive project, and project affiliated personnel to project sites within the base location, and throughout the project implementation area for project activities, including official site visits.
·         Transport project equipment, materials, supplies and documents to project sites
·         Maintain up-to-date record keeping systems for vehicle issues including fuel, mileage, and trip logs.
·         Observe all company vehicle utilization policies, in country traffic laws.
·         Maintain project vehicle, including keeping accurate records, and following a schedule of routine maintenance, repairs and cleaning.
·         Ensure the readiness of the vehicle for transport service by checking oil, water, fuel, and tires, maps and conducting safety and security inspection prior to driving.
·         Perform project routine business around the region, such as receiving and delivering official project documentation to and from county office, general office purchasing, and photocopying.
·         Purchase of basic cleaning and kitchen supplies and assist in the purchase of other project authorized items.
·         Perform relevant general service activities such as collection of pro-forma, processing customs duty clearances and tax exemptions, as directed.
·         Make arrangements for repairs, maintenance, and improvements to the office, as requested by the project management.
·         Regularly check post office boxes, collect and dispatch letters, parcels and other correspondence, and perform other local errands.
·         Performing any other duties as assigned by the supervisor.

Qualification

·         Completion of Secondary School is highly desirable.
·         Valid Driver’s License.
·         At least 6 months prior experience in commercial driving.
·         Thorough knowledge of local traffic laws and area traffic patterns.
·         Knowledge of safety and security principles
·         Excellent driving record and experience in traveling through the base location and other key areas of the country.
·         Previous work experience on a development project is desirable.
·         Time management skills.
·         Fluency in English.
Duty Station / Location: Kisumu, Kenya

Sub-County Coordinator – Migori (3 Positions)
Under supervision of the Migori County Coordinator, the Sub-County Coordinator will focus on programmatic oversight for IRS activities at the sub-county level, including pre-spray site construction, inspections and training, mid-spray coordination and supervision, and post-spray closedown and reporting.
S/he will coordinate closely with sub-county government counterparts, and oversee the activities of project field staff and seasonal spray teams in the sub-county (ies).

Responsibilities 

·         Manage rigorous IRS campaign planning efforts in assigned sub-county (ies), including quantification of insecticides and equipment needs; identification and recruitment of spray teams; logistical planning for IRS distribution and transportation; insecticide and equipment storage, security, and environmental safety; and coordination with sub-county level Ministry of Health counterparts.
·         Work in collaboration with the Sub-County Malaria Control Coordinator (SCMCC) and IRS steering committee in the Sub-County Ministry of Health to manage planning and coordination of IRS activities.
·         Oversee the recruitment, training, and supervision of spray teams and IRS spray operators.
·         Supervise and track inventory distribution and storage of materials, work with the logistics and procurement team to support procurement of IRS materials.
·         Supervise IRS implementation, and contribute to the trainings conducted in the assigned sub-county (ies).
·         Ensure that routine program tracking and reporting are in place and delivered on time.
·         Supervise and monitor field data collection with project M&E team.
·         Manage the BCC/IEC campaign and data collection process.
·         Ensure that all risk prevention and environmental compliance measures are fully implemented and work closely with the project environmental compliance staff and sub-county officers to address relevant issues.
·         Facilitate communication between the sub-county (ies) and the PMI VectorLink Project office in Migori.
·         Represents the program at meetings with the community leaders and sub-county steering committees.
·         Supervise all logistical operations (warehouse, transport, reverse logistics etc.).
·         Prepare weekly and other activity reports as directed by the Migori County Coordinator.
·         The position requires frequent travel to field sites to support and oversee sub-county and community level operations and activities.
·         Perform any other duty assigned by the supervisor.

Qualification

·         Minimum High School. Diploma with Bachelors Degree highly desirable in Public Health, Community Health or other related health field.
·         At least one (1) year prior experience in office administration.
·         Knowledge in computer skills (able to run programs such as Microsoft word, Excel).
·         Excellent inter-personal communication skills and excellent organization skills.
·         Demonstrated ability to work with a minimum of direction and supervision.
·         Demonstrated ability to work both as a member of a team and as a team leader, with the ability to accept the inputs of other team members.
·         Demonstrates leadership and team work and produces high quality work in a timely, cost effective manner and has excellent writing skills.
·         Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
·         Previous experience in IRS or other malaria vector control efforts a plus.
·         Knowledge of English.
Duty Station / Location
1.  Position 1: Nyatike/Suna West, (Migori Kenya)
2.  Position 2: Rongo/Awendo, (Migori Kenya)
3.  Position 3: Uriri/Suna West, (Migori Kenya)

Sub-County Coordinator – Homa Bay (4 Positions)
Under supervision of the Homa Bay County Coordinator, the Sub-County Coordinator will focus on programmatic oversight for IRS activities at the sub-county level, including pre-spray site construction, inspections and training, mid-spray coordination and supervision, and post-spray closedown and reporting.
S/he will coordinate closely with sub-county government counterparts, and oversee the activities of project field staff and seasonal spray teams in the sub-county (ies).

Responsibilities

·         Manage rigorous IRS campaign planning efforts in assigned sub-county (ies), including quantification of insecticides and equipment needs; identification and recruitment of spray teams; logistical planning for IRS distribution and transportation; insecticide and equipment storage, security, and environmental safety; and coordination with sub-county level Ministry of Health counterparts.
·         Work in collaboration with the Sub-County Malaria Control Coordinator (SCMCC) and IRS steering committee in the Sub-County Ministry of Health to manage planning and coordination of IRS activities.
·         Oversee the recruitment, training, and supervision of spray teams and IRS spray operators.
·         Supervise and track inventory distribution and storage of materials, work with the logistics and procurement team to support procurement of IRS materials.
·         Supervise IRS implementation, and contribute to the trainings conducted in the assigned sub-county (ies).
·         Ensure that routine program tracking and reporting are in place and delivered on time.
·         Supervise and monitor field data collection with project M&E team.
·         Manage the BCC/IEC campaign and data collection process.
·         Ensure that all risk prevention and environmental compliance measures are fully implemented and work closely with the project environmental compliance staff and sub-county officers to address relevant issues.
·         Facilitate communication between the sub-county (ies) and the PMI VectorLink Project office in Homa Bay.
·         Represents the program at meetings with the community leaders and sub-county steering committees.
·         Supervise all logistical operations (warehouse, transport, reverse logistics etc.).
·         Prepare weekly and other activity reports as directed by the Homa Bay County Coordinator.
·         The position requires frequent travel to field sites to support and oversee sub-county and community level operations and activities.
·         Perform any other duty assigned by the supervisor.

Qualification

·         Minimum High School. Diploma with Bachelors Degree highly desirable in Public Health, Community Health or other related health field.
·         At least one (1) year prior experience in office administration.
·         Knowledge in computer skills (able to run programs such as Microsoft word, Excel).
·         Excellent inter-personal communication skills and excellent organization skills.
·         Demonstrated ability to work with a minimum of direction and supervision.
·         Demonstrated ability to work both as a member of a team and as a team leader, with the ability to accept the inputs of other team members.
·         Demonstrates leadership and team work and produces high quality work in a timely, cost effective manner and has excellent writing skills.
·         Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
·         Previous experience in IRS or other malaria vector control efforts a plus.
·         Knowledge of English.
Duty Station/Location
1.  Position 1: Kabondo/Kasipul, (Homa Bay Kenya)

2.  Position 2: Homa Bay Township/Ndhiwa, (Homa Bay Kenya)
3.  Position 3: Rachuonyo North/Rangwe, (Homa Bay Kenya)
4.  Position 4: Suba/Mbita, (Homa Bay Kenya)


Entomology Field Technician (2 Positions)
Under the supervision of the Technical Manager, the Entomology Field Technician will be responsible for timely and high quality field entomological work and will assist the Entomology Laboratory Coordinator with managing the insectary and laboratory in Kisumu.

Responsibilities

·         Support implementation of the following set of entomological field activities:
1.  establishment of sentinel sites
2.  pre- and post-pyrethrum spray collections to monitor indoor resting vector populations
3.  wall bioassays 1 to 2 weeks after every spray cycle to evaluate the quality of spraying.
4.  wall bioassays activities monthly in selected localities to evaluate the residual efficacy of insecticide.
5.  vector susceptibility studies annually for all currently used and candidate insecticides in order to monitor resistance status
·         Participate in other field activities as required
·         Perform morphological mosquito identification for Anopheles and culicine species.
·         Assist with procurement requests related to the field entomological activities
·         Adhere to the Standard Operational Procedures for these activities
·         Support when required Entomology Laboratory Coordinator in managing the laboratory activities and insectary operations.
·         Ensure proper and timely data recording and entry.
This position may require frequent visits to the field and sentinel sites for mosquito collection.

Qualifications

·         Secondary School / Diploma A2 completion (minimum), or Bachelors Degree (desirable), in bio-chemistry, laboratory, veterinary or other related health field.
·         At least 6 months of experience in laboratory or veterinary work.
·         Knowledge in computer skills (able to run programs such as Microsoft word, Excel, Access and Powerpoint).
·         Knowledge of English and Swahili
·         Experience working with the community
·         Ability to work long hours.
·         Experience with using keys for morphological mosquito identification is an added advantage
Duty Station / Location: Kisumu, Kenya
Finance & Administration Assistant

Responsibilities

·         Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
·         Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;
·         Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files, project deliverables, project reports , and minutes of meetings.
·         Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
·         Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages.
·         Coordinating air travel, taxi and office transport for staff
·         Overseeing day-to-day office administrative services
·         Greet, advice, and escort guests.
·         Purchase, store and distribute office supplies.
·         Ensure timely settlement of office bills.
·         Make logistical arrangements for project staff traveling outside their region or for international visitors.
·         Prepare and send pouches to counties as needed.
·         Performing any other duties as assigned by the supervisor.

Qualification

·         High School degree with a Diploma in Business Related field highly desirable.
·         At least one (1) year prior experience in office administration.
·         Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
·         Ability to assess problems and develop solutions.
·         Excellent inter-personal communication skills and excellent organization skills.
·         Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
·         Fluency in English.
Duty Station / Location: Kisumu, Kenya

Warehouse Manager

Responsibilities

·         Lead VectorLink Kenya project activities in warehousing at the central warehouse level.
·         Provide strategic guidance to the county warehouse managers and supply chain coordinator on warehousing and supply chain issues.
·         Strengthens local project capacity other government partners in warehousing and distribution.
·         Ensure that all of the VectorLink warehousing best practices and tools are being used for management of IRS commodities, and that all procedures are done in accordance with the IRS Best Management Practices.
·         Promote use of PMI VectorLink computerized warehouse management system, recommend improvements and strategically lead further implementation at all county warehouses.
·         Promote the use of data to inform and guide decision making by continually identifying gaps and developing corrective actions as needed.
·         Develop and implement a plan to transfer key warehousing functions to the MOH/county government
·         Quality control and receipt of delivered goods, and the processing of customs clearance, tax reimbursement.
·         Management of the project’s inventory control system, including storage, quality control, inventory record keeping, and inventory reporting.
·         Directs and supervises the storage, distribution, and transport of IRS commodity goods and equipment throughout the target counties and sub-counties.
·         Ensuring accountability for all IRS inventory at all operational sites.

Qualification

·         Secondary School completion (minimum), or a Diploma or Bachelor’s Degree in a relevant field e.g. procurement and logistics, supply chain management (desirable).
·         At least two (2) years of experience in quantifications and supply planning and/or supply chain management systems.
·         Skilled in the design and use of MIS systems for warehouse operations.
·         Skilled in leading and managing high-performing teams.
·         Demonstrated ability to work with cooperating partners in implementing complex programs.
·         Excellent interpersonal, written and oral communications skills.
·         English proficiency required.
Duty Station / Location: Kisumu, Kenya

Office Manager

Responsibilities 

·         Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
·         Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;
·         Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, personnel files, consultant documents, travel files, procurement files, files of project deliverables, minutes of meetings, and project reports.
·         Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
·         Manages petty cash payments and reconciles petty cash balances monthly.
·         Oversee the proper reporting of labor time and ensure the timely submission of electronic and paper timesheets, and the timely completion and submission of Labor Adjustment Forms, when needed.
·         Collection of VAT refunds from suppliers after issuing them with VAT exemption certificates.
·         Monitoring and ensuring staff per diems and claims are processed in a timely manner,
·         Management and monitoring of the service providers’ contracts,
·         Monitor and keep track of the staff leave request files.
·         Receive and verify expense reports and project vehicle logs,
·         Assist the Finance team in the preparation of monthly financial reports as may be assigned,
·         Ensure proper filing of financial documents, data and other correspondence for future audits and reviews, ensuring security and confidentiality of the documents in line with organization policy and donor requirements,
·         Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages
·         Greet, advise, and escort guests.
·         Purchase, store and distribute office supplies.
·         Ensure timely settlement of office bills.
·         Manage local procurements for office supplies and other requirements.
·         Prepare and send pouches to Nairobi, Homa Bay and Migori project offices as needed.
·         Assist with making logistical arrangements for project events and field activities.
·         Make logistical arrangements for project staff traveling outside their region or for international visitors.
·         Assists the VectorLink Kenya Finance & Administration Manager in the implementation of the internal control system and financial procedures manual of the company.
·         Assist the office in establishing procedures and controls to improve efficiency of service delivery and identify cost savings and promote efficiency use of project resources,
·         Perform any other duties as assigned by the supervisor.

Qualification

·         Secondary School (minimum), or a Bachelors Degree in Administration, Management, Business, Social Science, or other relevant field (desirable).
·         At least three (3) years of relevant professional experience in office administration.
·         Excellent knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
·         Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy highly desirable.
·         Ability to assess problems and develop solutions.
·         Excellent inter-personal communication skills and excellent organization skills.
·         Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
·         English language fluency.
Duty Station / Location: Kisumu, Kenya
How to Apply
Interested candidates are encouraged to send a cover letter and updated CV to VectorControl_Kenya@abtassoc.com with the title of the position being applied for in the e-mail subject line e.g. “Office Manager” by COB Tuesday, July 31st, 2018.
Please note that where there are multiple duty locations indicated for a position advertised above, the candidate is encouraged to state the most preferred duty location in the subject line as well.
Only shortlisted candidates will be contacted.

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