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NGO Jobs in Kenya – HJFMRI / Walter Reed Project

HJF Medical Research International Inc

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The Henry M. Jackson Foundation Medical Research International (HJFMRI) provides scientific, technical and programmatic support services to global medical research programs.
HJFMRI in collaboration with The Walter Reed Project, HIV Program-Kericho carries out HIV / AIDS vaccine and therapeutic research, and supports HIV prevention, care and treatment programs in South Rift Valley.
HJFMRI / Walter Reed Project – Kericho is seeking to fill the following position:

Accounting and Grants Manager
Job Summary: The Accounting and Grants Manager will coordinate, supervise and manage a full range of financial operations and grant management functions. Primary responsibilities will include oversight over accounting and grants operations; providing timely and accurate financial and accounting information and reports for central and sub awardees.
Cash flow management, budgets preparation and management of financial data processing systems, equipment and other resources.
The position reports to the HJFMRI Finance and Administration Manager.
Main Duties and Responsibilities:
I. Financial and Accounting:
1. Provide oversight and manage full spectrum of accounting and reporting operations for the program site office, including General Ledger, Accounts Payable, Cash Management, statutory compliance and reporting.
2. Maintain direct responsibility for day-to-day accounting and financial operations to ensure timely monthly and yearly closings, reconciliations and compliance.
3. Provide guidance and technical support for interpretation of donor rules and regulations by maintaining up-to-date knowledge and understanding of regulatory, statutory, and administrative requirements
4. Review and approve payment vouchers, journal entries, cost allocations and other postings into accounting system and ensure proper coding, data quality and integrity of all accounting/financial transactions.
5. Ensure effective utilization of HJFMRI accounting, procurement and other business systems and upto date books of accounts and generate timely reports and analysis, as required.
6. Work closely with the program support teams within the site and region to coordinate monthly closing and reporting to HJFMRI Headquarters. Review and monitor compliance with HJF stipulated policies and procedures, provide on-going support, backstopping, and training to site accounting staff.
7. Manage preparation, consolidation and distribution of timely monthly, quarterly and annual financial statements reflecting status of programs on grant-to-date basis in accordance with International Accounting Standards (IAS), International Financial Reporting Standards (IFRS) and donor requirements.
8. Oversight over financial management system, internal control system and the use of accounting software.
9. Monitors proper management of cash flow and assures that budgets are followed and the project does not overspend
10. Monitor integrity of accounting data and ensure compliance with organizational financial policies and procedures, in-country statutory requirements and donor regulations.
11. Provide appropriate guidance to support staff within the program, including allowable and non allowable costs, project startup or closeout, preparation of wire requests, preparation of budgets and budget modifications.
12. Oversee and provide coordination of HJFMRI internal and external annual audits and provide auditors with accounting documents and explanations to audit queries, as requested.
13. Prepare responses to audit findings and follows-up on the implementation of audit recommendations.
14. Other duties as assigned or as otherwise required to successfully manage HJFMRI’s accounting operations.
II. Grants Management:
1. Carry out analysis and preparation of appropriate grants reports to various donors and stakeholders
2. Monitor compliance with grant funding requirements and provide appropriate guidance to programme staff including allowable and non-allowable costs, grant closeout, preparation of budget modifications and requests for carry over or extensions as needed
3. Support preparation of grant applications including budgets, certifications and other required supporting documentation

4. Provide technical support during workplan development, budget preparation and milestone payment as per contract.
5. Carry out periodic review of internal control environment affecting both program and support operations for potential risk exposures; continually monitor and update the assessment of the control environment, keeping abreast of significant control aspects
6. Support preparation of and award of sub-grants including review of applications, financial assessments and capacity building
Qualifications and Requirements:
1. University Degree in commerce or Administration, Masters degree will be an advantage
2. Professional accounting qualification such as CPA or ACCA.
3. At least 5 years’ experience in accounting, budgeting and grants position
4. Experience in managing large donor-funded budgets and reporting to donors.
5. Knowledge of accounting software, QuickBooks and Dynamics
6. Team player with high integrity, excellent communication, interpersonal, organizational and decision making skills.
7. Attention to detail and ability to multi-task.
8. Excellent in reporting skills and ability to comprehend and analyze data.
Terms of Employment: 1-year renewable contract. The first three months will be probation period.

Assistant Accountant
Job Summary: The Assistant Accountant will Prepare and submit returns; process payments and update financial accounting records in compliance with HJFMRI Policies and regulatory requirements.
Main Duties and Responsibilities:
1. Maintain cash office and staff advances disbursements according to HJFMRI policies
2. Initiate transactions on mobile cash transfer platforms
3. Ensure monthly reconciliation and liquidation of balance sheet accounts
4. In charge of accounts receivables.
5. Compile supports for liquidation of prepayments.
6. Ensure that all payment packages are fully supported and that the International accounting data standards are followed when entering the data in the accounting
7. Ensure all payment vouchers are duly stamped as per process requirement.
8. Compile monthly expense package.
9. Maintain physical and electronic filing for accounting documents
10. Perform any other relevant duties as maybe assigned.
Qualifications and Requirements:
1. Diploma in Accountancy, Business Administration/Management or its equivalent from a recognized institution.
2. Minimum of CPA part II qualification.
3. Knowledge of acceptable accounting and bookkeeping principles and procedures.
4. Proficiency in Microsoft Office suite, particularly Excel and Outlook.
5. At least 2 years’ experience in accounting position
6. Experience working with quick books is an added advantage.
7. Good communication skills; attention to detail and ability to multi-task.
8. Excellent in reporting skills; and ability to comprehend and analyze data.
Terms of Employment: 1-year renewable contract. The first three months will be probation period.
How to Apply:
Interested and qualified candidates should submit application letters, current CVs and contacts of references not later than August 02, 2018 to:
Only shortlisted candidates will be contacted.
HJFMRI is an equal opportunity employer

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