Abt Associates
USAID – US President’s Malaria Initiative
Abt has implemented indoor residual
spraying (IRS) for PMI since 2011, delivering high-quality IRS programs and
gathering the most comprehensive vector control entomological data in the
world.
USAID – US President’s Malaria Initiative
PMI VectorLink Kenya Project
Background: Abt Associates, a major American business and government
research, technical assistance, and consulting company, manages the
USAID-funded Vector Control Task Order 1. Task Order 1 will support the U.S.
President’s Malaria Initiative (PMI) and USAID to plan and implement an
integrated vector control approach with the overall goal of reducing the burden
of malaria.
Under this contract, Abt will expand
entomological monitoring to guide programs focused on insecticide-treated
mosquito nets and IRS and continue to assist PMI in reducing the burden of
malaria through IRS and capacity building in 22 African countries where malaria
is endemic. Abt also will continue to support PMI in IRS monitoring and
evaluation, as well as environmental compliance.
The PMI VectorLink Kenya Project is
led by Abt Associates, an international development organization composed of
dedicated professionals who provide technical assistance, research, analysis,
and practical training services in more than 128 countries.
Abt Associates Inc. seeks candidates
for its phase two recruitment for the USAID-funded PMI VectorLink Kenya Project
in the following positions.
Kindly note that the position is
pending approval and client funding.
Country Finance & Administration
Manager
Under the supervision of the Chief of
Party, the Financial Manager (Senior)-LOCAL / Country Finance &
Administration Manager oversees and directs all aspects of finance and
administrative support for the Vector Control TO1 Project in the country.
Specific duties and responsibilities
include the following:
·
Develop, manage, and monitor project
budgets and annual workplans.
·
Prepare accurate financial reports,
and monthly cash fund’s request in close coordination with senior project
staff.
·
Prepare annual site office revenue
projections and update budget tracker forecast on a monthly basis
·
Ensure that the project operations
are in compliance with all USAID and Abt policies and procedures.
·
Support the startup, general
operations, and closedown of the IRS program.
·
Manage the financial operations and
financial reporting of the country program, providing guidance, training and
technical assistance to financial and non-financial management personnel.
·
Supervise and coach the project
Accountant, Finance Assistants and other Administrative staff
·
Conduct a financial brown bag on a
quarterly basis to build the financial capacity of technical and operations
personnel on different financial topics including compliance, travel,
budgeting, forecasting and procurement.
·
Create and maintain financial
reporting and tracking systems that provide basic data measurements on
financial performance of project activities and develop/recommned cost cutting
and compliant strategies to implement the project with less resources
·
Provide ongoing financial
administration to the project, including the processing of approvals for
procurements, consultant agreements, and vendor invoices.
·
Manage the timely submission of the
monthly field expenses (ROV) to the headquarters office.
·
Serve as the project’s contact with
the client on finance and administrative issues, participating in discussions
on contract issues and actions, and following up on client requests and
concerns.
·
Support the development, execution,
and management of subcontractor and consultant agreements.
·
Develop and implement a payment
system for seasonal spray operators and community mobilizers.
·
Develop and implement systems to
streamline financial practices and procedures.
·
Inform and maintain project FCA at
Headquarters updated on all contractual, financial and legal issues affecting
the project
·
Perform random audits of inventory to
make sure inventory reports prepared by operations team are always accurate and
up to date.
·
Oversee Human Resource activities
affecting the project including but not limited to the hiring, termination,
benefit tracking and legal disputes affecting current and former site office
personnel.
Qualification requirements include
the following:
·
Bachelors Degree (minimum), or a
Masters Degree (desirable), in Business , Administration, or other relevant
field.
·
At least six (6) years of
professional experience managing financial and contractual aspects of large
international development projects, preferably USAID-finded projects.
·
Significant experience managing and
supervising financial and procurement management personnel.
·
Familiarity with US Government Cost
Accounting Standards.
·
Strong analytical and computer
skills, with an emphasis on budget and financial analysis.
·
Experience in logistics, procurement,
and supply chain management highly desirable.
·
Fluency in English.
Duty Station / Location: Nairobi, Kenya
Job Vacancy: Chief of Party
Chief of Party
Under
the supervision of the US-based Project Director, the Chief of Party (COP)
manages, and supervises the successful implementation of the Vector Control TO1
Project, and acts as the primary liaison between the project and the local
USAID mission, the National Malaria Control Program (NMCP), other government
agencies completing malaria control activities, and various other malaria
stakeholders in-country.
The
COP is required to provide overall strategic direction, operations management,
technical leadership, and financial and administrative compliance for all
project activities to assure IRS campaigns meet desired outcomes, are completed
on-time, and within budget.
Specific responsibilities include:
Specific
duties and responsibilities include the following:
·
Represents Abt Associates and the PMI
VectorLink Project to the PMI Advisor of the USAID Mission, the NMCP, county
public health officials, and other key stakeholders.
·
Carries full authority and
accountability for project decisions, as delegated by the U.S.-based Project
Director.
·
Sets and pursues a results-oriented
program strategy in coordination with the project team and in consultation with
USAID, other partners and stakeholders.
·
Leads the development and production
of all deliverables, including annual country work plans, semi-annual reports,
and End-of-Spray reports.
·
Ensures that all country planning
activities, spray operations, technical compliance measures, and other
deliverables are achieved in a timely manner.
·
Develops a capacity-building plan for
transferring IRS knowledge and skills to local institutions, and develops
important connections for assuring an increased role of local institutions in
IRS campaign planning, implementation, and monitoring.
·
Ensures that gender initiatives
increase the participation of women at all levels and in all aspects of IRS
programming, and ensure their safety.
·
Supervises and mentors the Operations
Manager, F&A Manager, Technical Manager and others as needed.
·
Ensures that staff, team members and
consultants understand their roles and responsibilities and comply with
contract requirements, USAID and Abt policies and procedures.
·
Oversees the development and timely
implementation of monitoring plans for all project activities and ensures that
data required for USAID performance benchmarks and results frameworks are
produced.
·
Ensures that project budget
projections, expenditure, tracking and reporting are in accordance with USAID
and Abt Associates requirements, procedures and practices.
·
Ensures that lessons learned and best
practices are documented and shared.
Qualification requirements include the following:
·
Master Degree (minimum), or a
Doctorate Degree (desirable), in Public Health/Health Administration (or other
relevant health specialization) or Business Administration. Candidates with
Medical Degrees are also desirable.
·
10 – 15 years of relevant
international health experience, including significant experience in the area
of malaria prevention and control.
·
Experience in the geographic/cultural
region of the project is preferred.
·
At least 5 years of senior project
management experience in large international health projects/programs.
·
Demonstrated leadership in management
skills and ability to lead and motivate multidisciplinary, multicultural teams,
ranging from 10 to 30 employees.
·
Experience managing a fast paced,
results oriented, deadline driven project.
·
Significant ability to establish and
maintain effective working relationships with USAID, ministry officials, and
other development partners.
·
Experience developing and
communicating a project vision, aligning key stakeholders around the vision,
and assuring the vision is translated into efficiently implemented program
activities.
·
Fluency in English.
·
Ability to communicate and write
reports and other professional documents in English.
Duty Station / Location: Nairobi, Kenya
Warehouse Manager
Under
the supervision of the Operations Manager, the Warehouse Manager will serve as
the lead person in warehousing and the supply chain activities at the Kisumu
Central Warehouse.
Specific duties and responsibilities include, but are not limited
to the following:
·
Lead VectorLink Kenya project
activities in warehousing at the central warehouse level.
·
Provide strategic guidance to the
county warehouse managers and supply chain coordinator on warehousing and
supply chain issues.
·
Strengthens local project capacity
other government partners in warehousing and distribution.
·
Ensure that all of the VectorLink
warehousing best practices and tools are being used for management of IRS
commodities, and that all procedures are done in accordance with the IRS Best
Management Practices.
·
Promote use of PMI VectorLink
computerized warehouse management system, recommend improvements and
strategically lead further implementation at all county warehouses.
·
Promote the use of data to inform and
guide decision making by continually identifying gaps and developing corrective
actions as needed.
·
Develop and implement a plan to
transfer key warehousing functions to the MOH/county government
·
Quality control and receipt of
delivered goods, and the processing of customs clearance, tax reimbursement.
·
Management of the project’s inventory
control system, including storage, quality control, inventory record keeping,
and inventory reporting.
·
Directs and supervises the storage,
distribution, and transport of IRS commodity goods and equipment throughout the
target counties and sub-counties.
·
Ensuring accountability for all IRS
inventory at all operational sites.
Qualification requirements include the following:
·
Secondary School completion
(minimum), or a Diploma or Bachelor’s Degree in a relevant field e.g.
procurement and logistics, supply chain management (desirable).
·
At least two (2) years of experience
in quantifications and supply planning and/or supply chain management systems.
·
Skilled in the design and use of MIS
systems for warehouse operations.
·
Skilled in leading and managing
high-performing teams.
·
Demonstrated ability to work with
cooperating partners in implementing complex programs.
·
Excellent interpersonal, written and
oral communications skills.
·
English proficiency required.
Duty Station / Location: Kisumu, Kenya
Entomology Field Technician
(2 Positions)
Under
the supervision of the Technical Manager, the Entomology Field Technician will
be responsible for timely and high quality field entomological work and will
assist the Entomology Laboratory Coordinator with managing the insectary and
laboratory in Kisumu.
Specific duties and responsibilities include the following:
·
Support implementation of the
following set of entomological field activities:
1. establishment of sentinel sites
2. pre- and post-pyrethrum spray collections to monitor
indoor resting vector populations
3. wall bioassays 1 to 2 weeks after every spray cycle to
evaluate the quality of spraying.
4. wall bioassays activities monthly in selected localities
to evaluate the residual efficacy of insecticide.
5. vector susceptibility studies annually for all currently
used and candidate insecticides in order to monitor resistance status
·
Participate in other field activities
as required
·
Perform morphological mosquito
identification for Anopheles and culicine species.
·
Assist with procurement requests
related to the field entomological activities
·
Adhere to the Standard Operational
Procedures for these activities
·
Support when required Entomology
Laboratory Coordinator in managing the laboratory activities and insectary
operations.
·
Ensure proper and timely data
recording and entry.
This
position may require frequent visits to the field and sentinel sites for
mosquito collection.
Qualification requirements include the following:
·
Secondary School / Diploma A2
completion (minimum), or Bachelors Degree (desirable), in bio-chemistry,
laboratory, veterinary or other related health field.
·
At least 6 months of experience in
laboratory or veterinary work.
·
Knowledge in computer skills (able to
run programs such as Microsoft word, Excel, Access and Powerpoint).
·
Knowledge of English and Swahili
·
Experience working with the community
·
Ability to work long hours.
·
Experience with using keys for
morphological mosquito identification is an added advantage
Duty Station / Location: Kisumu, Kenya
Sub-County Coordinator – Homa Bay
(4 Positions)
Under
supervision of the Homa Bay County Coordinator, the Sub-County Coordinator will
focus on programmatic oversight for IRS activities at the sub-county level,
including pre-spray site construction, inspections and training, mid-spray
coordination and supervision, and post-spray closedown and reporting.
S/he
will coordinate closely with sub-county government counterparts, and oversee
the activities of project field staff and seasonal spray teams in the
sub-county (ies).
Specific responsibilities include:
·
Manage rigorous IRS campaign planning
efforts in assigned sub-county (ies), including quantification of insecticides
and equipment needs; identification and recruitment of spray teams; logistical
planning for IRS distribution and transportation; insecticide and equipment
storage, security, and environmental safety; and coordination with sub-county
level Ministry of Health counterparts.
·
Work in collaboration with the
Sub-County Malaria Control Coordinator (SCMCC) and IRS steering committee in
the Sub-County Ministry of Health to manage planning and coordination of IRS
activities.
·
Oversee the recruitment, training,
and supervision of spray teams and IRS spray operators.
·
Supervise and track inventory
distribution and storage of materials, work with the logistics and procurement
team to support procurement of IRS materials.
·
Supervise IRS implementation, and
contribute to the trainings conducted in the assigned sub-county (ies).
·
Ensure that routine program tracking
and reporting are in place and delivered on time.
·
Supervise and monitor field data
collection with project M&E team.
·
Manage the BCC/IEC campaign and data
collection process.
·
Ensure that all risk prevention and
environmental compliance measures are fully implemented and work closely with
the project environmental compliance staff and sub-county officers to address
relevant issues.
·
Facilitate communication between the
sub-county (ies) and the PMI VectorLink Project office in Homa Bay.
·
Represents the program at meetings
with the community leaders and sub-county steering committees.
·
Supervise all logistical operations
(warehouse, transport, reverse logistics etc.).
·
Prepare weekly and other activity
reports as directed by the Homa Bay County Coordinator.
·
The position requires frequent travel
to field sites to support and oversee sub-county and community level operations
and activities.
·
Perform any other duty assigned by
the supervisor.
Qualification requirements include the following:
·
Minimum High School. Diploma with
Bachelors Degree highly desirable in Public Health, Community Health or other
related health field.
·
At least one (1) year prior
experience in office administration.
·
Knowledge in computer skills (able to
run programs such as Microsoft word, Excel).
·
Excellent inter-personal
communication skills and excellent organization skills.
·
Demonstrated ability to work with a
minimum of direction and supervision.
·
Demonstrated ability to work both as
a member of a team and as a team leader, with the ability to accept the inputs
of other team members.
·
Demonstrates leadership and team work
and produces high quality work in a timely, cost effective manner and has
excellent writing skills.
·
Preference for candidates who have
experience that relates to USAID-funded projects or other international
development experience.
·
Previous experience in IRS or other
malaria vector control efforts a plus.
·
Knowledge of English.
Duty Station/Location
1. Position 1: Kabondo/Kasipul, (Homa Bay Kenya)
2. Position 2: Homa Bay Township/Ndhiwa, (Homa Bay Kenya)
3. Position 3: Rachuonyo North/Rangwe, (Homa Bay Kenya)
4. Position 4: Suba/Mbita, (Homa Bay Kenya)
Sub-County Coordinator – Migori
(3 Positions)
Under
supervision of the Migori County Coordinator, the Sub-County Coordinator will
focus on programmatic oversight for IRS activities at the sub-county level,
including pre-spray site construction, inspections and training, mid-spray
coordination and supervision, and post-spray closedown and reporting.
S/he
will coordinate closely with sub-county government counterparts, and oversee
the activities of project field staff and seasonal spray teams in the
sub-county (ies).
Specific responsibilities include:
·
Manage rigorous IRS campaign planning
efforts in assigned sub-county (ies), including quantification of insecticides
and equipment needs; identification and recruitment of spray teams; logistical
planning for IRS distribution and transportation; insecticide and equipment
storage, security, and environmental safety; and coordination with sub-county
level Ministry of Health counterparts.
·
Work in collaboration with the
Sub-County Malaria Control Coordinator (SCMCC) and IRS steering committee in
the Sub-County Ministry of Health to manage planning and coordination of IRS
activities.
·
Oversee the recruitment, training,
and supervision of spray teams and IRS spray operators.
·
Supervise and track inventory
distribution and storage of materials, work with the logistics and procurement
team to support procurement of IRS materials.
·
Supervise IRS implementation, and
contribute to the trainings conducted in the assigned sub-county (ies).
·
Ensure that routine program tracking
and reporting are in place and delivered on time.
·
Supervise and monitor field data
collection with project M&E team.
·
Manage the BCC/IEC campaign and data
collection process.
·
Ensure that all risk prevention and
environmental compliance measures are fully implemented and work closely with
the project environmental compliance staff and sub-county officers to address relevant
issues.
·
Facilitate communication between the
sub-county (ies) and the PMI VectorLink Project office in Migori.
·
Represents the program at meetings
with the community leaders and sub-county steering committees.
·
Supervise all logistical operations
(warehouse, transport, reverse logistics etc.).
·
Prepare weekly and other activity
reports as directed by the Migori County Coordinator.
·
The position requires frequent travel
to field sites to support and oversee sub-county and community level operations
and activities.
·
Perform any other duty assigned by
the supervisor.
Qualification requirements include the following:
·
Minimum High School. Diploma with
Bachelors Degree highly desirable in Public Health, Community Health or other
related health field.
·
At least one (1) year prior
experience in office administration.
·
Knowledge in computer skills (able to
run programs such as Microsoft word, Excel).
·
Excellent inter-personal
communication skills and excellent organization skills.
·
Demonstrated ability to work with a minimum
of direction and supervision.
·
Demonstrated ability to work both as
a member of a team and as a team leader, with the ability to accept the inputs
of other team members.
·
Demonstrates leadership and team work
and produces high quality work in a timely, cost effective manner and has
excellent writing skills.
·
Preference for candidates who have
experience that relates to USAID-funded projects or other international
development experience.
·
Previous experience in IRS or other
malaria vector control efforts a plus.
·
Knowledge of English.
Duty Station / Location
1. Position 1: Nyatike/Suna West, (Migori Kenya)
2. Position 2: Rongo/Awendo, (Migori Kenya)
3. Position 3: Uriri/Suna West, (Migori Kenya)
Driver – Kisumu
(2 Positions)
Under
the supervision of the Procurement Officer, the Drivers operate and maintains
project vehicles to meet the transportation needs of the PMI VectorLink Project
in Kenya.
Specific duties and responsibilities include the following:
·
Drive project, and project affiliated
personnel to project sites within the base location, and throughout the project
implementation area for project activities, including official site visits.
·
Transport project equipment,
materials, supplies and documents to project sites
·
Maintain up-to-date record keeping
systems for vehicle issues including fuel, mileage, and trip logs.
·
Observe all company vehicle
utilization policies, in country traffic laws.
·
Maintain project vehicle, including
keeping accurate records, and following a schedule of routine maintenance,
repairs and cleaning.
·
Ensure the readiness of the vehicle
for transport service by checking oil, water, fuel, and tires, maps and
conducting safety and security inspection prior to driving.
·
Perform project routine business
around the region, such as receiving and delivering official project
documentation to and from county office, general office purchasing, and
photocopying.
·
Purchase of basic cleaning and
kitchen supplies and assist in the purchase of other project authorized items.
·
Perform relevant general service activities
such as collection of pro-forma, processing customs duty clearances and tax
exemptions, as directed.
·
Make arrangements for repairs,
maintenance, and improvements to the office, as requested by the project
management.
·
Regularly check post office boxes,
collect and dispatch letters, parcels and other correspondence, and perform
other local errands.
·
Performing any other duties as
assigned by the supervisor.
Qualification requirements include the following:
·
Completion of Secondary School is
highly desirable.
·
Valid Driver’s License.
·
At least 6 months prior experience in
commercial driving.
·
Thorough knowledge of local traffic
laws and area traffic patterns.
·
Knowledge of safety and security
principles
·
Excellent driving record and
experience in traveling through the base location and other key areas of the
country.
·
Previous work experience on a
development project is desirable.
·
Time management skills.
·
Fluency in English.
Duty Station / Location: Kisumu, Kenya
Office Manager
Under
the supervision of the Country Finance & Administration Manager, the
Kisumu Office Manager provides a wide range of administrative and logistical
support to the PMI VectorLink Kisumu Central Project Office.
Specific duties and responsibilities include the following:
·
Perform general clerical duties, to
include but not be limited to photocopying, scanning, faxing, filing, and
mailing.
·
Provide office administrative support
including organization and facilitation for internal meetings, drafting
agendas, and taking minutes;
·
Maintain hard copy and electronic
versions of a project archive, including contract and subcontract documents,
client approvals, personnel files, consultant documents, travel files,
procurement files, files of project deliverables, minutes of meetings, and
project reports.
·
Manage and document correspondences
between project offices, the home office, the client, other partners, and
stakeholders.
·
Manages petty cash payments and
reconciles petty cash balances monthly.
·
Oversee the proper reporting of labor
time and ensure the timely submission of electronic and paper timesheets, and
the timely completion and submission of Labor Adjustment Forms, when needed.
·
Collection of VAT refunds from
suppliers after issuing them with VAT exemption certificates.
·
Monitoring and ensuring staff per
diems and claims are processed in a timely manner,
·
Management and monitoring of the
service providers’ contracts,
·
Monitor and keep track of the staff
leave request files.
·
Receive and verify expense reports
and project vehicle logs,
·
Assist the Finance team in the
preparation of monthly financial reports as may be assigned,
·
Ensure proper filing of financial
documents, data and other correspondence for future audits and reviews,
ensuring security and confidentiality of the documents in line with organization
policy and donor requirements,
·
Answer incoming telephone calls, take
complete and accurate messages for people who are not available, and ensure
they receive the messages
·
Greet, advise, and escort guests.
·
Purchase, store and distribute office
supplies.
·
Ensure timely settlement of office
bills.
·
Manage local procurements for office
supplies and other requirements.
·
Prepare and send pouches to Nairobi,
Homa Bay and Migori project offices as needed.
·
Assist with making logistical
arrangements for project events and field activities.
·
Make logistical arrangements for
project staff traveling outside their region or for international visitors.
·
Assists the VectorLink Kenya Finance
& Administration Manager in the implementation of the internal control
system and financial procedures manual of the company.
·
Assist the office in establishing
procedures and controls to improve efficiency of service delivery and identify
cost savings and promote efficiency use of project resources,
·
Perform any other duties as assigned
by the supervisor.
Qualification requirements include the following:
·
Secondary School (minimum), or a
Bachelors Degree in Administration, Management, Business, Social Science, or
other relevant field (desirable).
·
At least three (3) years of relevant
professional experience in office administration.
·
Excellent knowledge and experience
with Windows, Word, Excel, PowerPoint, and other data processing and graphical
presentation software.
·
Ability to independently plan and
execute complex tasks while addressing daily management details and remaining
organized and focused on long-term deadlines and strategy highly desirable.
·
Ability to assess problems and
develop solutions.
·
Excellent inter-personal
communication skills and excellent organization skills.
·
Preference for candidates who have
experience that relates to USAID-funded projects or other international
development experience.
·
English language fluency.
Duty Station / Location: Kisumu, Kenya
Finance & Administration Assistant
Under
the supervision of the Country Finance & Administration Manager, the
Finance & Administration Assistant will provide a wide range of
administrative and logistical support to the PMI VectorLink Project Office in
Kisumu.
Specific duties and responsibilities include the following:
·
Perform general clerical duties, to
include but not be limited to photocopying, scanning, faxing, filing, and
mailing.
·
Provide office administrative support
including organization and facilitation for internal meetings, drafting
agendas, and taking minutes;
·
Maintain hard copy and electronic
versions of a project archive, including contract and subcontract documents,
client approvals, consultant documents, travel files, procurement files,
project deliverables, project reports , and minutes of meetings.
·
Manage and document correspondences
between project offices, the home office, the client, other partners, and
stakeholders.
·
Answer incoming telephone calls, take
complete and accurate messages for people who are not available, and ensure
they receive the messages.
·
Coordinating air travel, taxi and
office transport for staff
·
Overseeing day-to-day office
administrative services
·
Greet, advice, and escort guests.
·
Purchase, store and distribute office
supplies.
·
Ensure timely settlement of office
bills.
·
Make logistical arrangements for
project staff traveling outside their region or for international visitors.
·
Prepare and send pouches to counties
as needed.
·
Performing any other duties as
assigned by the supervisor.
Qualification requirements include the following:
·
High School degree with a Diploma in
Business Related field highly desirable.
·
At least one (1) year prior
experience in office administration.
·
Knowledge and experience with
Windows, Word, Excel, PowerPoint, and other data processing and graphical
presentation software.
·
Ability to assess problems and
develop solutions.
·
Excellent inter-personal
communication skills and excellent organization skills.
·
Preference for candidates who have
experience that relates to USAID-funded projects or other international development
experience.
·
Fluency in English.
Duty Station / Location: Kisumu, Kenya
How to Apply
Interested
candidates are encouraged to send a cover letter and updated CV to
VectorControl_Kenya@abtassoc.com with the title of the position being applied
for in the e-mail subject line e.g. “Office Manager” by COB Tuesday, July 31st,
2018.
Please
note that where there are multiple duty locations indicated for a position
advertised above, the candidate is encouraged to state the most preferred duty
location in the subject line as well.
Only
shortlisted candidates will be contacted.
Equal Opportunity Employer: As an equal opportunity/affirmative action employer, Abt
Associates is committed to fostering a diverse, multicultural work environment
where our employees respect one another and share a commitment to our firm’s
values, mission, and strategies. Abt Associates Inc. provides equal employment
to all participants and employees without regard to age, race, color, sex,
creed, citizenship status, religion, gender, gender identity, sexual
orientation, national origin, disability, marital status, or veteran status.