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Massive Recruitment by a NGO in Kenya – USAID

Abt Associates

USAID – US President’s Malaria Initiative
PMI VectorLink Kenya Project
Background: Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Vector Control Task Order 1. Task Order 1 will support the U.S. President’s Malaria Initiative (PMI) and USAID to plan and implement an integrated vector control approach with the overall goal of reducing the burden of malaria.
Abt has implemented indoor residual spraying (IRS) for PMI since 2011, delivering high-quality IRS programs and gathering the most comprehensive vector control entomological data in the world.
Under this contract, Abt will expand entomological monitoring to guide programs focused on insecticide-treated mosquito nets and IRS and continue to assist PMI in reducing the burden of malaria through IRS and capacity building in 22 African countries where malaria is endemic. Abt also will continue to support PMI in IRS monitoring and evaluation, as well as environmental compliance.
The PMI VectorLink Kenya Project is led by Abt Associates, an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries.
Abt Associates Inc. seeks candidates for its phase two recruitment for the USAID-funded PMI VectorLink Kenya Project in the following positions.
Kindly note that the position is pending approval and client funding.
Country Finance & Administration Manager
Under the supervision of the Chief of Party, the Financial Manager (Senior)-LOCAL / Country Finance & Administration Manager oversees and directs all aspects of finance and administrative support for the Vector Control TO1 Project in the country.
Specific duties and responsibilities include the following:
·         Develop, manage, and monitor project budgets and annual workplans.
·         Prepare accurate financial reports, and monthly cash fund’s request in close coordination with senior project staff.
·         Prepare annual site office revenue projections and update budget tracker forecast on a monthly basis
·         Ensure that the project operations are in compliance with all USAID and Abt policies and procedures.
·         Support the startup, general operations, and closedown of the IRS program.
·         Manage the financial operations and financial reporting of the country program, providing guidance, training and technical assistance to financial and non-financial management personnel.
·         Supervise and coach the project Accountant, Finance Assistants and other Administrative staff
·         Conduct a financial brown bag on a quarterly basis to build the financial capacity of technical and operations personnel on different financial topics including compliance, travel, budgeting, forecasting and procurement.
·         Create and maintain financial reporting and tracking systems that provide basic data measurements on financial performance of project activities and develop/recommned cost cutting and compliant strategies to implement the project with less resources
·         Provide ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices.
·         Manage the timely submission of the monthly field expenses (ROV) to the headquarters office.
·         Serve as the project’s contact with the client on finance and administrative issues, participating in discussions on contract issues and actions, and following up on client requests and concerns.
·         Support the development, execution, and management of subcontractor and consultant agreements.
·         Develop and implement a payment system for seasonal spray operators and community mobilizers.
·         Develop and implement systems to streamline financial practices and procedures.
·         Inform and maintain project FCA at Headquarters updated on all contractual, financial and legal issues affecting the project
·         Perform random audits of inventory to make sure inventory reports prepared by operations team are always accurate and up to date.
·         Oversee Human Resource activities affecting the project including but not limited to the hiring, termination, benefit tracking and legal disputes affecting current and former site office personnel.
Qualification requirements include the following:
·         Bachelors Degree (minimum), or a Masters Degree (desirable), in Business , Administration, or other relevant field.
·         At least six (6) years of professional experience managing financial and contractual aspects of large international development projects, preferably USAID-finded projects.
·         Significant experience managing and supervising financial and procurement management personnel.
·         Familiarity with US Government Cost Accounting Standards.
·         Strong analytical and computer skills, with an emphasis on budget and financial analysis.
·         Experience in logistics, procurement, and supply chain management highly desirable.
·         Fluency in English.
Duty Station / Location: Nairobi, Kenya

Job Vacancy: Chief of Party
Chief of Party
Under the supervision of the US-based Project Director, the Chief of Party (COP) manages, and supervises the successful implementation of the Vector Control TO1 Project, and acts as the primary liaison between the project and the local USAID mission, the National Malaria Control Program (NMCP), other government agencies completing malaria control activities, and various other malaria stakeholders in-country.
The COP is required to provide overall strategic direction, operations management, technical leadership, and financial and administrative compliance for all project activities to assure IRS campaigns meet desired outcomes, are completed on-time, and within budget.
Specific responsibilities include:
Specific duties and responsibilities include the following:
·         Represents Abt Associates and the PMI VectorLink Project to the PMI Advisor of the USAID Mission, the NMCP, county public health officials, and other key stakeholders.
·         Carries full authority and accountability for project decisions, as delegated by the U.S.-based Project Director.
·         Sets and pursues a results-oriented program strategy in coordination with the project team and in consultation with USAID, other partners and stakeholders.
·         Leads the development and production of all deliverables, including annual country work plans, semi-annual reports, and End-of-Spray reports.
·         Ensures that all country planning activities, spray operations, technical compliance measures, and other deliverables are achieved in a timely manner.
·         Develops a capacity-building plan for transferring IRS knowledge and skills to local institutions, and develops important connections for assuring an increased role of local institutions in IRS campaign planning, implementation, and monitoring.
·         Ensures that gender initiatives increase the participation of women at all levels and in all aspects of IRS programming, and ensure their safety.
·         Supervises and mentors the Operations Manager, F&A Manager, Technical Manager and others as needed.
·         Ensures that staff, team members and consultants understand their roles and responsibilities and comply with contract requirements, USAID and Abt policies and procedures.
·         Oversees the development and timely implementation of monitoring plans for all project activities and ensures that data required for USAID performance benchmarks and results frameworks are produced.
·         Ensures that project budget projections, expenditure, tracking and reporting are in accordance with USAID and Abt Associates requirements, procedures and practices.
·         Ensures that lessons learned and best practices are documented and shared.
Qualification requirements include the following:
·         Master Degree (minimum), or a Doctorate Degree (desirable), in Public Health/Health Administration (or other relevant health specialization) or Business Administration. Candidates with Medical Degrees are also desirable.
·         10 – 15 years of relevant international health experience, including significant experience in the area of malaria prevention and control.
·         Experience in the geographic/cultural region of the project is preferred.
·         At least 5 years of senior project management experience in large international health projects/programs.
·         Demonstrated leadership in management skills and ability to lead and motivate multidisciplinary, multicultural teams, ranging from 10 to 30 employees.
·         Experience managing a fast paced, results oriented, deadline driven project.
·         Significant ability to establish and maintain effective working relationships with USAID, ministry officials, and other development partners.
·         Experience developing and communicating a project vision, aligning key stakeholders around the vision, and assuring the vision is translated into efficiently implemented program activities.
·         Fluency in English.
·         Ability to communicate and write reports and other professional documents in English.
Duty Station / Location: Nairobi, Kenya

Warehouse Manager
Under the supervision of the Operations Manager, the Warehouse Manager will serve as the lead person in warehousing and the supply chain activities at the Kisumu Central Warehouse.
Specific duties and responsibilities include, but are not limited to the following:
·         Lead VectorLink Kenya project activities in warehousing at the central warehouse level.
·         Provide strategic guidance to the county warehouse managers and supply chain coordinator on warehousing and supply chain issues.
·         Strengthens local project capacity other government partners in warehousing and distribution.
·         Ensure that all of the VectorLink warehousing best practices and tools are being used for management of IRS commodities, and that all procedures are done in accordance with the IRS Best Management Practices.
·         Promote use of PMI VectorLink computerized warehouse management system, recommend improvements and strategically lead further implementation at all county warehouses.
·         Promote the use of data to inform and guide decision making by continually identifying gaps and developing corrective actions as needed.
·         Develop and implement a plan to transfer key warehousing functions to the MOH/county government
·         Quality control and receipt of delivered goods, and the processing of customs clearance, tax reimbursement.
·         Management of the project’s inventory control system, including storage, quality control, inventory record keeping, and inventory reporting.
·         Directs and supervises the storage, distribution, and transport of IRS commodity goods and equipment throughout the target counties and sub-counties.
·         Ensuring accountability for all IRS inventory at all operational sites.
Qualification requirements include the following:
·         Secondary School completion (minimum), or a Diploma or Bachelor’s Degree in a relevant field e.g. procurement and logistics, supply chain management (desirable).
·         At least two (2) years of experience in quantifications and supply planning and/or supply chain management systems.
·         Skilled in the design and use of MIS systems for warehouse operations.
·         Skilled in leading and managing high-performing teams.
·         Demonstrated ability to work with cooperating partners in implementing complex programs.
·         Excellent interpersonal, written and oral communications skills.
·         English proficiency required.
Duty Station / Location: Kisumu, Kenya

Entomology Field Technician
(2 Positions)
Under the supervision of the Technical Manager, the Entomology Field Technician will be responsible for timely and high quality field entomological work and will assist the Entomology Laboratory Coordinator with managing the insectary and laboratory in Kisumu.
Specific duties and responsibilities include the following:
·         Support implementation of the following set of entomological field activities:
1.   establishment of sentinel sites
2.   pre- and post-pyrethrum spray collections to monitor indoor resting vector populations
3.   wall bioassays 1 to 2 weeks after every spray cycle to evaluate the quality of spraying.
4.   wall bioassays activities monthly in selected localities to evaluate the residual efficacy of insecticide.
5.   vector susceptibility studies annually for all currently used and candidate insecticides in order to monitor resistance status
·         Participate in other field activities as required
·         Perform morphological mosquito identification for Anopheles and culicine species.
·         Assist with procurement requests related to the field entomological activities
·         Adhere to the Standard Operational Procedures for these activities
·         Support when required Entomology Laboratory Coordinator in managing the laboratory activities and insectary operations.
·         Ensure proper and timely data recording and entry.
This position may require frequent visits to the field and sentinel sites for mosquito collection.
Qualification requirements include the following:
·         Secondary School / Diploma A2 completion (minimum), or Bachelors Degree (desirable), in bio-chemistry, laboratory, veterinary or other related health field.
·         At least 6 months of experience in laboratory or veterinary work.
·         Knowledge in computer skills (able to run programs such as Microsoft word, Excel, Access and Powerpoint).
·         Knowledge of English and Swahili
·         Experience working with the community
·         Ability to work long hours.
·         Experience with using keys for morphological mosquito identification is an added advantage
Duty Station / Location: Kisumu, Kenya

Sub-County Coordinator – Homa Bay
(4 Positions)
Under supervision of the Homa Bay County Coordinator, the Sub-County Coordinator will focus on programmatic oversight for IRS activities at the sub-county level, including pre-spray site construction, inspections and training, mid-spray coordination and supervision, and post-spray closedown and reporting.
S/he will coordinate closely with sub-county government counterparts, and oversee the activities of project field staff and seasonal spray teams in the sub-county (ies).
Specific responsibilities include:
·         Manage rigorous IRS campaign planning efforts in assigned sub-county (ies), including quantification of insecticides and equipment needs; identification and recruitment of spray teams; logistical planning for IRS distribution and transportation; insecticide and equipment storage, security, and environmental safety; and coordination with sub-county level Ministry of Health counterparts.
·         Work in collaboration with the Sub-County Malaria Control Coordinator (SCMCC) and IRS steering committee in the Sub-County Ministry of Health to manage planning and coordination of IRS activities.
·         Oversee the recruitment, training, and supervision of spray teams and IRS spray operators.
·         Supervise and track inventory distribution and storage of materials, work with the logistics and procurement team to support procurement of IRS materials.
·         Supervise IRS implementation, and contribute to the trainings conducted in the assigned sub-county (ies).
·         Ensure that routine program tracking and reporting are in place and delivered on time.
·         Supervise and monitor field data collection with project M&E team.
·         Manage the BCC/IEC campaign and data collection process.
·         Ensure that all risk prevention and environmental compliance measures are fully implemented and work closely with the project environmental compliance staff and sub-county officers to address relevant issues.
·         Facilitate communication between the sub-county (ies) and the PMI VectorLink Project office in Homa Bay.
·         Represents the program at meetings with the community leaders and sub-county steering committees.
·         Supervise all logistical operations (warehouse, transport, reverse logistics etc.).
·         Prepare weekly and other activity reports as directed by the Homa Bay County Coordinator.

·         The position requires frequent travel to field sites to support and oversee sub-county and community level operations and activities.
·         Perform any other duty assigned by the supervisor.
Qualification requirements include the following:
·         Minimum High School. Diploma with Bachelors Degree highly desirable in Public Health, Community Health or other related health field.
·         At least one (1) year prior experience in office administration.
·         Knowledge in computer skills (able to run programs such as Microsoft word, Excel).
·         Excellent inter-personal communication skills and excellent organization skills.
·         Demonstrated ability to work with a minimum of direction and supervision.
·         Demonstrated ability to work both as a member of a team and as a team leader, with the ability to accept the inputs of other team members.
·         Demonstrates leadership and team work and produces high quality work in a timely, cost effective manner and has excellent writing skills.
·         Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
·         Previous experience in IRS or other malaria vector control efforts a plus.
·         Knowledge of English.
Duty Station/Location
1.   Position 1: Kabondo/Kasipul, (Homa Bay Kenya)
2.   Position 2: Homa Bay Township/Ndhiwa, (Homa Bay Kenya)
3.   Position 3: Rachuonyo North/Rangwe, (Homa Bay Kenya)
4.   Position 4: Suba/Mbita, (Homa Bay Kenya)

Sub-County Coordinator – Migori
(3 Positions)
Under supervision of the Migori County Coordinator, the Sub-County Coordinator will focus on programmatic oversight for IRS activities at the sub-county level, including pre-spray site construction, inspections and training, mid-spray coordination and supervision, and post-spray closedown and reporting.
S/he will coordinate closely with sub-county government counterparts, and oversee the activities of project field staff and seasonal spray teams in the sub-county (ies).
Specific responsibilities include:
·         Manage rigorous IRS campaign planning efforts in assigned sub-county (ies), including quantification of insecticides and equipment needs; identification and recruitment of spray teams; logistical planning for IRS distribution and transportation; insecticide and equipment storage, security, and environmental safety; and coordination with sub-county level Ministry of Health counterparts.
·         Work in collaboration with the Sub-County Malaria Control Coordinator (SCMCC) and IRS steering committee in the Sub-County Ministry of Health to manage planning and coordination of IRS activities.
·         Oversee the recruitment, training, and supervision of spray teams and IRS spray operators.
·         Supervise and track inventory distribution and storage of materials, work with the logistics and procurement team to support procurement of IRS materials.
·         Supervise IRS implementation, and contribute to the trainings conducted in the assigned sub-county (ies).
·         Ensure that routine program tracking and reporting are in place and delivered on time.
·         Supervise and monitor field data collection with project M&E team.
·         Manage the BCC/IEC campaign and data collection process.
·         Ensure that all risk prevention and environmental compliance measures are fully implemented and work closely with the project environmental compliance staff and sub-county officers to address relevant issues.
·         Facilitate communication between the sub-county (ies) and the PMI VectorLink Project office in Migori.
·         Represents the program at meetings with the community leaders and sub-county steering committees.
·         Supervise all logistical operations (warehouse, transport, reverse logistics etc.).
·         Prepare weekly and other activity reports as directed by the Migori County Coordinator.
·         The position requires frequent travel to field sites to support and oversee sub-county and community level operations and activities.
·         Perform any other duty assigned by the supervisor.
Qualification requirements include the following:
·         Minimum High School. Diploma with Bachelors Degree highly desirable in Public Health, Community Health or other related health field.
·         At least one (1) year prior experience in office administration.
·         Knowledge in computer skills (able to run programs such as Microsoft word, Excel).
·         Excellent inter-personal communication skills and excellent organization skills.
·         Demonstrated ability to work with a minimum of direction and supervision.
·         Demonstrated ability to work both as a member of a team and as a team leader, with the ability to accept the inputs of other team members.
·         Demonstrates leadership and team work and produces high quality work in a timely, cost effective manner and has excellent writing skills.
·         Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
·         Previous experience in IRS or other malaria vector control efforts a plus.
·         Knowledge of English.
Duty Station / Location
1.   Position 1: Nyatike/Suna West, (Migori Kenya)
2.   Position 2: Rongo/Awendo, (Migori Kenya)
3.   Position 3: Uriri/Suna West, (Migori Kenya)

Driver – Kisumu
(2 Positions)
Under the supervision of the Procurement Officer, the Drivers operate and maintains project vehicles to meet the transportation needs of the PMI VectorLink Project in Kenya.
Specific duties and responsibilities include the following:
·         Drive project, and project affiliated personnel to project sites within the base location, and throughout the project implementation area for project activities, including official site visits.
·         Transport project equipment, materials, supplies and documents to project sites
·         Maintain up-to-date record keeping systems for vehicle issues including fuel, mileage, and trip logs.
·         Observe all company vehicle utilization policies, in country traffic laws.
·         Maintain project vehicle, including keeping accurate records, and following a schedule of routine maintenance, repairs and cleaning.
·         Ensure the readiness of the vehicle for transport service by checking oil, water, fuel, and tires, maps and conducting safety and security inspection prior to driving.
·         Perform project routine business around the region, such as receiving and delivering official project documentation to and from county office, general office purchasing, and photocopying.
·         Purchase of basic cleaning and kitchen supplies and assist in the purchase of other project authorized items.
·         Perform relevant general service activities such as collection of pro-forma, processing customs duty clearances and tax exemptions, as directed.
·         Make arrangements for repairs, maintenance, and improvements to the office, as requested by the project management.
·         Regularly check post office boxes, collect and dispatch letters, parcels and other correspondence, and perform other local errands.
·         Performing any other duties as assigned by the supervisor.
Qualification requirements include the following:
·         Completion of Secondary School is highly desirable.
·         Valid Driver’s License.
·         At least 6 months prior experience in commercial driving.
·         Thorough knowledge of local traffic laws and area traffic patterns.
·         Knowledge of safety and security principles
·         Excellent driving record and experience in traveling through the base location and other key areas of the country.
·         Previous work experience on a development project is desirable.
·         Time management skills.
·         Fluency in English.
Duty Station / Location: Kisumu, Kenya

Office Manager
Under the supervision of the Country Finance & Administration Manager, the Kisumu Office Manager provides a wide range of administrative and logistical support to the PMI VectorLink Kisumu Central Project Office.
Specific duties and responsibilities include the following:
·         Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
·         Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;
·         Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, personnel files, consultant documents, travel files, procurement files, files of project deliverables, minutes of meetings, and project reports.
·         Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
·         Manages petty cash payments and reconciles petty cash balances monthly.
·         Oversee the proper reporting of labor time and ensure the timely submission of electronic and paper timesheets, and the timely completion and submission of Labor Adjustment Forms, when needed.
·         Collection of VAT refunds from suppliers after issuing them with VAT exemption certificates.
·         Monitoring and ensuring staff per diems and claims are processed in a timely manner,
·         Management and monitoring of the service providers’ contracts,
·         Monitor and keep track of the staff leave request files.
·         Receive and verify expense reports and project vehicle logs,
·         Assist the Finance team in the preparation of monthly financial reports as may be assigned,
·         Ensure proper filing of financial documents, data and other correspondence for future audits and reviews, ensuring security and confidentiality of the documents in line with organization policy and donor requirements,
·         Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages
·         Greet, advise, and escort guests.
·         Purchase, store and distribute office supplies.
·         Ensure timely settlement of office bills.
·         Manage local procurements for office supplies and other requirements.
·         Prepare and send pouches to Nairobi, Homa Bay and Migori project offices as needed.
·         Assist with making logistical arrangements for project events and field activities.
·         Make logistical arrangements for project staff traveling outside their region or for international visitors.
·         Assists the VectorLink Kenya Finance & Administration Manager in the implementation of the internal control system and financial procedures manual of the company.
·         Assist the office in establishing procedures and controls to improve efficiency of service delivery and identify cost savings and promote efficiency use of project resources,
·         Perform any other duties as assigned by the supervisor.
Qualification requirements include the following:
·         Secondary School (minimum), or a Bachelors Degree in Administration, Management, Business, Social Science, or other relevant field (desirable).
·         At least three (3) years of relevant professional experience in office administration.
·         Excellent knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
·         Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy highly desirable.
·         Ability to assess problems and develop solutions.
·         Excellent inter-personal communication skills and excellent organization skills.
·         Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
·         English language fluency.
Duty Station / Location: Kisumu, Kenya

Finance & Administration Assistant
Under the supervision of the Country Finance & Administration Manager, the Finance & Administration Assistant will provide a wide range of administrative and logistical support to the PMI VectorLink Project Office in Kisumu.
Specific duties and responsibilities include the following:
·         Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
·         Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;
·         Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files, project deliverables, project reports , and minutes of meetings.
·         Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
·         Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages.
·         Coordinating air travel, taxi and office transport for staff
·         Overseeing day-to-day office administrative services
·         Greet, advice, and escort guests.
·         Purchase, store and distribute office supplies.
·         Ensure timely settlement of office bills.
·         Make logistical arrangements for project staff traveling outside their region or for international visitors.
·         Prepare and send pouches to counties as needed.
·         Performing any other duties as assigned by the supervisor.
Qualification requirements include the following:
·         High School degree with a Diploma in Business Related field highly desirable.
·         At least one (1) year prior experience in office administration.
·         Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
·         Ability to assess problems and develop solutions.
·         Excellent inter-personal communication skills and excellent organization skills.
·         Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
·         Fluency in English.
Duty Station / Location: Kisumu, Kenya
How to Apply
Interested candidates are encouraged to send a cover letter and updated CV to VectorControl_Kenya@abtassoc.com with the title of the position being applied for in the e-mail subject line e.g. “Office Manager” by COB Tuesday, July 31st, 2018.
Please note that where there are multiple duty locations indicated for a position advertised above, the candidate is encouraged to state the most preferred duty location in the subject line as well.
Only shortlisted candidates will be contacted.
Equal Opportunity Employer: As an equal opportunity/affirmative action employer, Abt Associates is committed to fostering a diverse, multicultural work environment where our employees respect one another and share a commitment to our firm’s values, mission, and strategies. Abt Associates Inc. provides equal employment to all participants and employees without regard to age, race, color, sex, creed, citizenship status, religion, gender, gender identity, sexual orientation, national origin, disability, marital status, or veteran status.

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