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United Nations Jobs in Nairobi, Kenya

Finance Associate

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Organizational Context

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ), and report to the Head of Unit, Chief, or Finance Officer.
At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders are expected to manage resources and coach and coordinate a team of support staff, or specific support service(s).
Job Purpose
To coordinate and provide finance, budget and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making.

Key Accountabilities

·         Provide the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
·         Support the development and implementation of financial policies and procedures, and assist in setup and implementation of proper accounting procedures, systems and internal controls.
·         Monitor the daily cash position in order to optimize the use of surplus cash and maximize returns on investment through the liquidity portfolio.
·         Monitor the centralised registry system in order to process all payments to internal staff and invoices to external suppliers in a timely manner and in accordance with WFP standards.
·         Contribute to the preparation, implementation and monitoring of budgets, monitor expenditure and budget forecasts, to ensure that relevant future funding requirements are met.
·         Co-ordinate with other teams in order to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team.
·         Monitor account balances and process financial transactions in an accurate and timely manner, to avoid the occurrence of an overdraft.
·         Monitor and analyse general ledger accounts in order to initiate and achieve corrective actions.
·         Compile data from the WFP database and systems in order to assist in generating and analysing financial reports on a monthly basis.
·         Allocate tasks to other support staff, provide guidance and on-the-job training in management of financial resources (e.g. managing the petty cash/sub-imprest account, review and analyse vendor and balance sheet accounts, etc.), to ensure services are delivered consistently and to the required standards.
·         Remain on stand-by and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on the job and in the field.

Qualifications

Purpose
·         Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
·         Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
·         Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
·         Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.
People
·         Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
·         Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
·         Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
·         Create an ‘I will’/’We will’ spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.
Performance
·         Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
·         Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
·         Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
·         Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.
Partnership
·         Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
·         Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.

·         Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
·         Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.
Functional Capabilities
·         Description of the behaviour expected for the proficiency level
Internal Controls & Compliance
·         Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP’s critical activities.
Performance Budgeting, Analysis & Reporting
·         Demonstrates participation in business planning efforts by developing basic project-level budgets and forecasts, incorporating information from various sources as appropriate to monitor KPIs.
Resource Management
·         Demonstrates ability to track and compile reports on HQ and Field staffing and resource usage on a project-level basis.
Financial Mgmt. & Accounting Principles
·         Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards.
Supply Chain and Operations Knowledge
·         Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).
Desired Experiences for Entry into the Role
·         Has experience assessing financial health and stability of C&V projects and other programming initiatives to verify compliance with in-country local laws.
·         Has experience working with auditors and other third party vendors.
How to Apply
Apply by 4th July 2018
Business Support Associate
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Job Purpose
To coordinate and control a full range of business support services for a specific professional area of work, to ensure that services are delivered effectively.

Qualifications

·         Education: Completion of secondary school education. A post-secondary certificate in the related functional area.
·         Experience: Six or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge & Skills:
·         Specialised knowledge of the application of common business processes, practical business support methods, procedures and systems used in area of work, gained through technical training and work experience.
·         Good communication skills in order to provide specialised business support services to a wide range of individuals.
·         Ability to analyse and interpret financial data and monitor budgets.
·         Ability to proactively identify and recommend areas for improvement to the design and delivery of specialised services.
·         Ability to build relationships with a variety of individuals across functions.
·         Experience in coordinating the work of others and self and training and supporting others.
·         Ability to maintain confidentiality.
·         Language: General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.
·         General Service (Field): Fluency In both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

Key Accountabilities

·         Provide dedicated executive assistant support.
·         Prepare and/or consolidate comprehensive reports, documentation, correspondence, briefing notes, etc. and conduct research in the area of work.
·         Actively seek and use feedback to improve business processes and procedures.
·         Respond to complex business support queries in order to provide a timely and accurate resolution of enquiries for clients.
·         Oversee the maintenance of records and databases to ensure information is organised and readily available for staff and compliant with all relevant regulations and policies.
·         Revise and review correspondence and documentation, providing feedback and making amendments where appropriate, to contribute to production of these materials to time and quality standards.
·         Assist managers in planning, monitoring and reconciling budget(s) to ensure that planned financial resources are used effectively.
·         Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of business support services.
·         Provide a full range of complex business support services to staff to contribute to the effective functioning of business operations.
·         Provide advice, support and/or training to junior support staff in the provision of business support services, in order to support their learning in providing business support.
·         Coordinate tasks of junior colleagues to ensure support services are delivered consistently and to the required standards.
How to Apply
Apply by 4th July 2018

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