Finance Associate
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Key Accountabilities
Qualifications
Qualifications
Key Accountabilities
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Organizational Context
These jobs are found in Country Offices (COs), Regional Bureaux
(RBs), and Headquarters (HQ), and report to the Head of Unit, Chief, or Finance
Officer.
At this level job holders are expected to demonstrate
responsibility and initiative to respond independently to queries with only
general guidance. There is a requirement to use judgment in dealing with
unforeseen problems on a daily basis. Job holders are expected to manage
resources and coach and coordinate a team of support staff, or specific support
service(s).
Job Purpose
To coordinate and provide finance, budget and administration
support services involving the recording and interpretation of financial and
budgetary information to ensure the efficient functioning of the support
services and inform decision-making.
Key Accountabilities
·
Provide the procedural and technical support to staff within
the areas of finance and budget, to ensure compliance with WFP financial
policies, rules and regulations.
·
Support the development and implementation of financial policies
and procedures, and assist in setup and implementation of proper accounting
procedures, systems and internal controls.
·
Monitor the daily cash position in order to optimize the use of
surplus cash and maximize returns on investment through the liquidity
portfolio.
·
Monitor the centralised registry system in order to process all
payments to internal staff and invoices to external suppliers in a timely
manner and in accordance with WFP standards.
·
Contribute to the preparation, implementation and monitoring of
budgets, monitor expenditure and budget forecasts, to ensure that relevant
future funding requirements are met.
·
Co-ordinate with other teams in order to ensure that all financial
and administrative services are being performed efficiently and in line with
the needs of the wider team.
·
Monitor account balances and process financial transactions in an
accurate and timely manner, to avoid the occurrence of an overdraft.
·
Monitor and analyse general ledger accounts in order to initiate
and achieve corrective actions.
·
Compile data from the WFP database and systems in order to assist
in generating and analysing financial reports on a monthly basis.
·
Allocate tasks to other support staff, provide guidance and
on-the-job training in management of financial resources (e.g. managing the
petty cash/sub-imprest account, review and analyse vendor and balance sheet
accounts, etc.), to ensure services are delivered consistently and to the
required standards.
·
Remain on stand-by and follow standard emergency preparedness
practices in order to meet immediate emergency requirements for further service
on the job and in the field.
Qualifications
Purpose
·
Understand and communicate the Strategic Objectives: Coaches team
in the most effective ways to communicate WFP’s Strategic Objectives to WFP
team and partners in the field.
·
Be a force for positive change: Implements new methods or tools to
improve team’s work processes and productivity.
·
Make the mission inspiring to our team: Maps team’s activities and
tasks to specific successes in beneficiary communities to showcase positive
impact.
·
Make our mission visible in everyday actions: Explains to
teammates how each unit contributes to the overall WFP mission.
People
·
Look for ways to strengthen people’s skills: Identifies skill
development opportunities such as training modules or on-the-job experiences
for self, colleagues and direct reports.
·
Create an inclusive culture: Facilitates team building activities
to build rapport in own unit.
·
Be a coach & provide constructive feedback: Facilitates the
pairing of junior colleagues with coaches within own team.
·
Create an ‘I will’/’We will’ spirit: Proactively anticipates
potential challenges and develops mitigation plans to ensure that team meets
goals and targets.
Performance
·
Encourage innovation & creative solutions: Identifies
opportunities to be creative in own work and to help team be more innovative
and accurate in their respective tasks and areas of work.
·
Focus on getting results: Monitors team’s deliverables and
provides feedback to ensure outcomes are delivered consistently and accurately.
·
Make commitments and make good on commitments: Provides accurate
guidance to team on expected responsibilities and tasks, whilst also upholding
own commitment to the team.
·
Be Decisive: Sets an example and provides guidance to junior team
members on when to escalate issues when faced with challenging issues in the
workplace or in the field.
Partnership
·
Connect and share across WFP units: Facilitates partnerships with
other WFP units to accomplish missions in the field.
·
Build strong external partnerships: Sets an example and provides
guidance to team on how to build relationships with external partners.
·
Be politically agile & adaptable: Articulates to colleagues or
direct reports the value of contributing to other WFP teams and agency
partnerships in fulfilling WFP’s goals and objectives.
·
Be clear about the value WFP brings to partnerships: Organizes,
monitors, and prioritizes own and team’s efforts to ensure that they will
fulfill the needs of internal and external partners.
Functional Capabilities
·
Description of the behaviour expected for the proficiency level
Internal Controls & Compliance
·
Demonstrates basic knowledge of internal controls, risk management,
and monitoring mechanisms and their applicability to WFP’s critical activities.
Performance Budgeting, Analysis & Reporting
·
Demonstrates participation in business planning efforts by
developing basic project-level budgets and forecasts, incorporating information
from various sources as appropriate to monitor KPIs.
Resource Management
·
Demonstrates ability to track and compile reports on HQ and Field
staffing and resource usage on a project-level basis.
Financial Mgmt. & Accounting Principles
·
Applies knowledge of financial and accounting principles and
practices to ensure compliance with WFP policies, applicable procedures and
accounting standards.
Supply Chain and Operations Knowledge
·
Demonstrates basic understanding of WFP programme, implementation,
and supply chain principles (including project modalities & structures).
Desired Experiences for Entry into the Role
·
Has experience assessing financial health and stability of C&V
projects and other programming initiatives to verify compliance with in-country
local laws.
·
Has experience working with auditors and other third party
vendors.
How to Apply
Apply by 4th July 2018
Business Support Associate
The United Nations World Food Programme is the world’s largest
humanitarian agency fighting hunger worldwide. The mission of WFP is to help
the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide
to ensure that no child goes to bed hungry and that the poorest and most
vulnerable, particularly women and children, can access the nutritious food
they need.
Job Purpose
To coordinate and control a full range of business support
services for a specific professional area of work, to ensure that services are
delivered effectively.
Qualifications
·
Education: Completion of secondary school education. A
post-secondary certificate in the related functional area.
·
Experience: Six or more years of progressively responsible work
experience in the relative business stream with experience in general
administrative work.
Knowledge & Skills:
·
Specialised knowledge of the application of common business
processes, practical business support methods, procedures and systems used in
area of work, gained through technical training and work experience.
·
Good communication skills in order to provide specialised business
support services to a wide range of individuals.
·
Ability to analyse and interpret financial data and monitor
budgets.
·
Ability to proactively identify and recommend areas for
improvement to the design and delivery of specialised services.
·
Ability to build relationships with a variety of individuals
across functions.
·
Experience in coordinating the work of others and self and training
and supporting others.
·
Ability to maintain confidentiality.
·
Language: General Service (Headquarters): Fluency (level C) in
English language. Fluency (level C) or intermediate knowledge (level B) of
another official language may be required depending on the location of the post
or area of responsibility.
·
General Service (Field): Fluency In both oral and written
communication in the UN language in use at the duty station and in the duty
station’s language, if different.
Key Accountabilities
·
Provide dedicated executive assistant support.
·
Prepare and/or consolidate comprehensive reports, documentation,
correspondence, briefing notes, etc. and conduct research in the area of work.
·
Actively seek and use feedback to improve business processes and
procedures.
·
Respond to complex business support queries in order to provide a
timely and accurate resolution of enquiries for clients.
·
Oversee the maintenance of records and databases to ensure
information is organised and readily available for staff and compliant with all
relevant regulations and policies.
·
Revise and review correspondence and documentation, providing
feedback and making amendments where appropriate, to contribute to production
of these materials to time and quality standards.
·
Assist managers in planning, monitoring and reconciling budget(s)
to ensure that planned financial resources are used effectively.
·
Assess and recommend improvements to procedures and practices, to
contribute to the effective delivery of business support services.
·
Provide a full range of complex business support services to staff
to contribute to the effective functioning of business operations.
·
Provide advice, support and/or training to junior support staff in
the provision of business support services, in order to support their learning
in providing business support.
·
Coordinate tasks of junior colleagues to ensure support services
are delivered consistently and to the required standards.
How to Apply
Apply by 4th July 2018