Chief Internal Audit & Compliance Officer
REF: VA/UU/027/2018
Qualifications
Responsibilities:
Qualifications
Responsibilities
Qualification
Key Responsibilities
Qualifications
Duties and Responsibilities
Qualifications
Qualifications
Qualifications
REF: VA/UU/027/2018
The Chief Internal Audit and Compliance Officer shall report
administratively to the Vice-Chancellor and functionally to the Audit, Risk
Management and Compliance Committee of the University Council and shall act as
Secretary to the Audit, Risk Management and Compliance Committee of the
Council. The CIACO has a clear and recognized reporting relationship with the
Chair of the Audit, Risk Management and Compliance Committee of the Council and
also has an administrative reporting relationship with the Vice Chancellor for
Business Affairs.
Qualifications
·
Advanced University Degree (Master’s or equivalent) in financial
or related discipline and a Bachelor’s Degree in Accounting/Finance or related
field.
·
A Professional Certification as eithera Certified Public
Accountant, a Certified Internal Auditor, or comparable certification.
·
Five years of audit experience, preferably in higher education.
·
Experience as an Audit Manager.
·
Supervisory experience.
·
Strong oral and written communication skills.
·
Must demonstrate the highest level of integrity and honesty.
Desirable Qualifications for the Position:
·
Preference will be given to candidates with an MBA or a Master’s
in Accountancy degree, and a certification as a Certified Public Accountant, or
Certified Internal Auditor.
Responsibilities:
·
Develops a flexible Annual Audit Plan using appropriate risk-based
methodology, including any risks or control concerns identified by management,
and submit that plan to the audit committee for review and approval
·
Implements the Annual Audit Plan, as approved, including and as
appropriate, any special tasks or projects requested by management and the
audit committee.
·
Leads the activities of the department to ensure that all work is
performed independently without bias, with due diligence and timeliness, with
adequate support for appropriate findings and recommendations provided in
well-written reports. 4. Establishes a quality assurance program by which the
CIA assures the operation of internal auditing activities.
·
Performs or assists in the investigation of significant suspected
fraudulent activities within the organization and notifies management and the
audit committee of the results.
·
Evaluates and assesses significant new or changing services,
processes, operations, and control processes coincident with their development,
implementation, and/or expansion.
·
Issues periodic reports to the audit committee and management
summarizing results of audit activities.
·
Keeps the Audit Committee informed of emerging trends and
successful practices in internal auditing, and provide an annual list of
significant measurement goals and results.
·
Develops appropriate Departmental Operating Procedures.
·
Researching and assessing how well risk management processes are
working and recording the results using software such as Microsoft Word and
Excel;
·
To provide independent assurance that an institution’s risk
management, governance & internal control processes are operating
effectively.
·
Serves on committees, task forces or other ad hoc groups as
requested.
·
Fostering quality and continuous improvement in governance and
risk management control processes.
·
Assessing the cost effectiveness and efficiency in the utilization
of resources for the achievement of University’s objectives.
·
Carrying out compliance audits with policies, laws, rules and
regulations.
·
Ensuring that resources including assets are preserved and
protected and used for the benefit of the University.
·
To provide leadership in planning, conducting and managing
internal audit and risk assessment in all the University’s operational and
management processes and systems.
·
Performing such other functions as may be directed by the Audit
Committee of the University Council.
Legal Officer
REF: VA/UU/027/2018
LEGAL OFFICER REF: VA/UU/028/2018
Qualifications
·
Education Advanced University Degree (Master’s or equivalent) in
law with a specialization in administrative, commercial and /or criminal law
required.
·
A first level university degree in law with a relevant combination
of academic qualifications and experience may be accepted in lieu of the
advanced university degree.
·
Must be an Advocate of the High Court and an active member of the
Law Society of Kenya.
·
At least 4 years of progressively responsible professional legal
experience is required in the practice of law in a government or a law firm
with a substantial experience in administrative, commercial and / or criminal
law matters.
Key
Responsibilities
·
To conduct legal analysis and research on various legal matters of
the institution.
·
To provide advice on different legal issues and assist in drafting
legal opinions, memoranda and other briefing documents
·
To assist in reviewing the legal material and any other relevant
documents and to identify the most important issues that need to be sorted out
on a priority basis
·
To draw up formalities regarding the settlement of disputes and
monitor the implementation of the legal clauses.
Essential
Skills and Abilities
·
Should possess excellent analytical, researching and drafting
skills.
·
Strong interpersonal and communication skills and the ability to
take good decisions based on judgment are absolutely essential.
·
He/she should be able to function without anybody’s supervision
and should be able to deal appropriately with the confidential information.
·
He / she should be an excellent team player with the ability to
prioritize work, especially when some deadlines need to be met.
·
He / she should be keep himself / herself updated with all the
legal laws and should be able to apply them in the given situation.
·
High attention to detail.
·
Strong negotiation skills.
·
Ability to prepare complex legal documents.
Responsibilities
·
Provide Legal Advice-Using oral or written platforms, will be
expected to brief team of staff members on legal issues, potential liabilities
and possible courses of actions. This involves translating complicated legal
jargon into language which everyone can understand, as well as taking all
possible legal problems into consideration before making any recommendations.
All recommendations which the Legal Officer makes must be in complete
compliance with the law, and must also strive to minimize risk for the
institution.
·
Process Documents-will frequently need to write and review
settlement documents, contracts, agreements and more. This task makes up of a
significant portion of the day-to-day work and requires both focus and
precision.
·
Perform Research- To continuously research legal resources such as
articles, codes, statutes, judicial decisions and more. Doing so will allow the
Legal Officer to stay up to date on all current laws and make well-educated
legal recommendations
·
Identify Risks- To regularly analyse the actions and decisions of
the institution in order to identify problem areas, suggest alternative courses
of action and mitigate risk as much as possible.
·
Direct Staff- To direct all claim adjusters, liability attorneys
and management. With proper leadership, the legal staff can proceed with
clarity, efficiency and confidence and hopefully resolve the matter swiftly.
Other
specific duties
·
Review, advise on and draft contracts, agreements, institutional
and operational modalities and other legal documents, as necessary, develop new
legal modalities to meet unique needs / circumstances.
·
Review investigation reports and provide legal opinion to the
Vice-Chancellor on matters of conduct and discipline implementation or any
breaches of the institution’s rules and regulations.
·
Participate in negotiations and settlement of claims and disputes.
·
Represent the institution in judicial, arbitral or administrative
proceedings.
·
Provide guidance to and may supervise, more junior staff on
straight forward matters
·
Any other activity deemed appropriate by the Council and
Management
Core
Competencies Professionalism
Knowledge of and ability to apply legal principles, concepts and
procedures and terminology for review, examination and processing of a range of
legal documents.
This will include:
·
Knowledge of various legal research sources, including electronic
and ability to conduct research and analyze information on a wide range of
legal issues impacting on the university.
·
Ability to draft legal papers and work under pressure; Ability to
apply good legal judgement in the context of assignments given; shows persistence
when faced with difficult problems or challenges; remains calm in stressful
situations.
·
Takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all arrears of work.
·
Team
work- works collaboratively with colleagues to achieve
institutional goals; solicits input by genuinely valuing others’ ideas and
expertise; is willing to learn from others, places team agenda before personal
agenda; supports and acts in accordance with final group decision, shares
credit for team accomplishments and accepts joint responsibility for team
shortcomings.
·
Planning
and organizing – develops clear goals that are consistent with agreed
strategies; identifies priority activities and assignments; adjusts priorities
as required; allocates appropriate amount of time and resources for completing
work; foresees risks and allows for contingencies when planning; monitors and
adjusts plans and actions as necessary; uses time efficiently.
Lab Technician
REF: VA/UU/027/2018
REF: VA/UU/030/2018
Qualification
Must have the following:
·
Certificate in Laboratory Technology
·
A minimum of three years’ experience in a busy laboratory
·
Should be all rounded in that they should possess skills in
parasitology with basics in microbiology, virology and bacteriology
·
Must be registered with a professional body and be licensed to
work in Kenya
Administrative Assistant
REF: VA/UU/031/2018
Key Responsibilities
·
Provides support for associated activities to include managing the
schedule /calendar, making travel arrangements, screening and handling
telephone communications, greeting and directing visitors and dealing with
administrative and inquiries as appropriate.
·
Serves as a primary point of direct administrative contact and
liaison with other offices, individuals and external institutions and agencies
on a range of issues.
·
Utilizes knowledge and understanding of underlying operational
issues to assist in administrative problem solving.
·
Organizes and facilitates meetings, workshops, conferences and
special events as requested, schedules and coordinates dates and times, venues,
attendance, agendas and facilities, takes minutes and provides administrative
support and follow-up on matters arising from meetings.
·
Screens and evaluates incoming and outgoing correspondences and
prepares responses as appropriate.
·
Enhances professional growth and development through participation
in educational programs, current literature, in-service meetings and workshops.
·
Performs other job –related duties as assigned.
·
Administrative Assistant -Provides support for associated
activities to include managing the schedule /calendar, making travel
arrangements, screening and handling telephone communications, greeting and
directing visitors and dealing with administrative and inquiries as
appropriate.
·
Serves as a primary point of direct administrative contact and
liaison with other offices, individuals and external institutions and agencies
on a range of issues.
·
Utilizes knowledge and understanding of underlying operational
issues to assist in administrative problem solving.
·
Organizes and facilitates meetings, workshops, conferences and
special events as requested, schedules and coordinates dates and times, venues,
attendance, agendas and facilities, takes minutes and provides administrative
support and follow-up on matters arising from meetings.
·
Screens and evaluates incoming and outgoing correspondences and
prepares responses as appropriate.
·
Enhances professional growth and development through participation
in educational programs, current literature, in-service meetings and workshops.
·
Performs other job –related duties as assigned.
Qualifications
·
Bachelor’s Degree in relevant administrative discipline.
·
3 years proven working experience
·
Knowledge of office management systems and procedures
·
Working knowledge of office equipment, like Printers, Computers
etc.
·
Proficiency in MS Office (MS Excel and MS PowerPoint, in
particular)
·
Excellent time management skills and the ability to prioritize
work.
·
Attention to details and problem solving skills
·
Excellent written and verbal communication skills
·
Strong organizational skills with the ability to multi-task
Secretary
REF: VA/UU/032/2018
Duties and Responsibilities
·
To produce information by transcribing, formatting, inputting,
editing, retrieving, copying and transmitting text, data and graphics.
·
To organize work by reading and routing correspondence, collecting
information and initiating telecommunications.
·
Answering or referring inquiries.
·
Maintains customer confidence and protects confidentiality.
·
Secures information by completing database backup.
·
Maintains office inventory by checking stock to determine
inventory level, anticipating needed supplies, placing and expediting orders
for supplies.
·
Provides historical reference by utilizing efficient filing and
retrieval systems.
Qualifications
·
Bachelor’s Degree in Business related disciplines or A Diploma
Certificate in Secretarial Studies coupled with a four year working experience.
·
Must have strong written and oral communication skills, as well as
a strong background in typing.
·
Knowledge of Microsoft Office programs including Microsoft Word,
Excel and PowerPoint is important, as is familiarity with various telephone
systems.
·
Must also work well under pressure, multitask with efficiency and
feel comfortable making phone calls.
·
Knowledge in a computer programs is essential.
Senior Lecturer- HRM
ACADEMIC POSITIONS:
VA/UU/029/2018
Umma University is a private University and seeks to recruit
competent and dedicated applicants to fill up the following positions: School
of graduate studies Master of Business management
Senior Lecturer – 2 Positions
(Human Resource Management and Procurement Management)
Qualifications
·
An earned PhD or equivalent degree qualification in the relevant
field from accredited and recognized university
·
At least three (3) years teaching experience as lecturer or six
(6) years research/industry experience
·
A minimum of thirty two (32) equivalent publication points as a
lecturer or equivalent, of which at least twenty four (24) should be from
referred scholarly journal
·
Supervised a minimum of three (3) postgraduate students to
completion as a lecturer or equivalent
·
Registered with the relevant professional body
Lecturer – HRM
ACADEMIC POSITIONS:
VA/UU/029/2018
Umma University is a private University and seeks to recruit
competent and dedicated applicants to fill up the following positions: School
of graduate studies Master of Business management
Lecturer – 2 Positions (Human Resource Management and Procurement
Management)
Qualifications
·
An earned PhD or equivalent degree qualification in the relevant
field from accredited and recognized university
·
Registered with the relevant professional body OR
·
A master’s degree in the relevant field from an accredited and
recognized university
·
With at least three (3) years teaching experience at university
level or research or industry
·
A minimum of twenty four (24) publication points of which at least
sixteen (16) should be from referred journal papers.
How
to Apply
Each application shall be accompanied by detailed Curriculum
Vitae, copies of relevant academic and professional certificates, copy of
national Identity Card or Passport, testimonials and other relevant supporting
documents. Applications, clearly marked “Job Title”, must be submitted to email: career@umma.ac.ke on or
before 14th July, 2018 via email and should be send to the below address.
Kindly quote the reference number indicated above.
Umma University is an equal opportunity employer.
Women, marginalized groups and persons living with disability are
encouraged to apply.
The Vice Chancellor, Umma
University, P. O. Box: 713 – 01100, Kajiado – Kenya