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Massive Recruitment by UMMA University, Kenya

Chief Internal Audit & Compliance Officer

REF: VA/UU/027/2018
The Chief Internal Audit and Compliance Officer shall report administratively to the Vice-Chancellor and functionally to the Audit, Risk Management and Compliance Committee of the University Council and shall act as Secretary to the Audit, Risk Management and Compliance Committee of the Council. The CIACO has a clear and recognized reporting relationship with the Chair of the Audit, Risk Management and Compliance Committee of the Council and also has an administrative reporting relationship with the Vice Chancellor for Business Affairs.

Qualifications

·         Advanced University Degree (Master’s or equivalent) in financial or related discipline and a Bachelor’s Degree in Accounting/Finance or related field.
·         A Professional Certification as eithera Certified Public Accountant, a Certified Internal Auditor, or comparable certification.
·         Five years of audit experience, preferably in higher education.
·         Experience as an Audit Manager.
·         Supervisory experience.
·         Strong oral and written communication skills.
·         Must demonstrate the highest level of integrity and honesty.
Desirable Qualifications for the Position:
·         Preference will be given to candidates with an MBA or a Master’s in Accountancy degree, and a certification as a Certified Public Accountant, or Certified Internal Auditor.

Responsibilities:

·         Develops a flexible Annual Audit Plan using appropriate risk-based methodology, including any risks or control concerns identified by management, and submit that plan to the audit committee for review and approval
·         Implements the Annual Audit Plan, as approved, including and as appropriate, any special tasks or projects requested by management and the audit committee.
·         Leads the activities of the department to ensure that all work is performed independently without bias, with due diligence and timeliness, with adequate support for appropriate findings and recommendations provided in well-written reports. 4. Establishes a quality assurance program by which the CIA assures the operation of internal auditing activities.
·         Performs or assists in the investigation of significant suspected fraudulent activities within the organization and notifies management and the audit committee of the results.
·         Evaluates and assesses significant new or changing services, processes, operations, and control processes coincident with their development, implementation, and/or expansion.
·         Issues periodic reports to the audit committee and management summarizing results of audit activities.
·         Keeps the Audit Committee informed of emerging trends and successful practices in internal auditing, and provide an annual list of significant measurement goals and results.
·         Develops appropriate Departmental Operating Procedures.
·         Researching and assessing how well risk management processes are working and recording the results using software such as Microsoft Word and Excel;
·         To provide independent assurance that an institution’s risk management, governance & internal control processes are operating effectively.
·         Serves on committees, task forces or other ad hoc groups as requested.
·         Fostering quality and continuous improvement in governance and risk management control processes.
·         Assessing the cost effectiveness and efficiency in the utilization of resources for the achievement of University’s objectives.
·         Carrying out compliance audits with policies, laws, rules and regulations.
·         Ensuring that resources including assets are preserved and protected and used for the benefit of the University.
·         To provide leadership in planning, conducting and managing internal audit and risk assessment in all the University’s operational and management processes and systems.
·         Performing such other functions as may be directed by the Audit Committee of the University Council.

Legal Officer
REF: VA/UU/027/2018
LEGAL OFFICER REF: VA/UU/028/2018

Qualifications

·         Education Advanced University Degree (Master’s or equivalent) in law with a specialization in administrative, commercial and /or criminal law required.
·         A first level university degree in law with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.
·         Must be an Advocate of the High Court and an active member of the Law Society of Kenya.
·         At least 4 years of progressively responsible professional legal experience is required in the practice of law in a government or a law firm with a substantial experience in administrative, commercial and / or criminal law matters.
Key Responsibilities
·         To conduct legal analysis and research on various legal matters of the institution.
·         To provide advice on different legal issues and assist in drafting legal opinions, memoranda and other briefing documents
·         To assist in reviewing the legal material and any other relevant documents and to identify the most important issues that need to be sorted out on a priority basis
·         To draw up formalities regarding the settlement of disputes and monitor the implementation of the legal clauses.
Essential Skills and Abilities
·         Should possess excellent analytical, researching and drafting skills.
·         Strong interpersonal and communication skills and the ability to take good decisions based on judgment are absolutely essential.
·         He/she should be able to function without anybody’s supervision and should be able to deal appropriately with the confidential information.
·         He / she should be an excellent team player with the ability to prioritize work, especially when some deadlines need to be met.
·         He / she should be keep himself / herself updated with all the legal laws and should be able to apply them in the given situation.
·         High attention to detail.
·         Strong negotiation skills.
·         Ability to prepare complex legal documents.

Responsibilities

·         Provide Legal Advice-Using oral or written platforms, will be expected to brief team of staff members on legal issues, potential liabilities and possible courses of actions. This involves translating complicated legal jargon into language which everyone can understand, as well as taking all possible legal problems into consideration before making any recommendations. All recommendations which the Legal Officer makes must be in complete compliance with the law, and must also strive to minimize risk for the institution.
·         Process Documents-will frequently need to write and review settlement documents, contracts, agreements and more. This task makes up of a significant portion of the day-to-day work and requires both focus and precision.
·         Perform Research- To continuously research legal resources such as articles, codes, statutes, judicial decisions and more. Doing so will allow the Legal Officer to stay up to date on all current laws and make well-educated legal recommendations
·         Identify Risks- To regularly analyse the actions and decisions of the institution in order to identify problem areas, suggest alternative courses of action and mitigate risk as much as possible.
·         Direct Staff- To direct all claim adjusters, liability attorneys and management. With proper leadership, the legal staff can proceed with clarity, efficiency and confidence and hopefully resolve the matter swiftly.
Other specific duties
·         Review, advise on and draft contracts, agreements, institutional and operational modalities and other legal documents, as necessary, develop new legal modalities to meet unique needs / circumstances.
·         Review investigation reports and provide legal opinion to the Vice-Chancellor on matters of conduct and discipline implementation or any breaches of the institution’s rules and regulations.
·         Participate in negotiations and settlement of claims and disputes.
·         Represent the institution in judicial, arbitral or administrative proceedings.
·         Provide guidance to and may supervise, more junior staff on straight forward matters
·         Any other activity deemed appropriate by the Council and Management

Core Competencies Professionalism
Knowledge of and ability to apply legal principles, concepts and procedures and terminology for review, examination and processing of a range of legal documents.
This will include:
·         Knowledge of various legal research sources, including electronic and ability to conduct research and analyze information on a wide range of legal issues impacting on the university.
·         Ability to draft legal papers and work under pressure; Ability to apply good legal judgement in the context of assignments given; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
·         Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all arrears of work.
·         Team work- works collaboratively with colleagues to achieve institutional goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others, places team agenda before personal agenda; supports and acts in accordance with final group decision, shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
·         Planning and organizing – develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Lab Technician 
REF: VA/UU/027/2018
REF: VA/UU/030/2018

Qualification

Must have the following:
·         Certificate in Laboratory Technology
·         A minimum of three years’ experience in a busy laboratory
·         Should be all rounded in that they should possess skills in parasitology with basics in microbiology, virology and bacteriology
·         Must be registered with a professional body and be licensed to work in Kenya


Administrative Assistant
REF: VA/UU/031/2018

Key Responsibilities

·         Provides support for associated activities to include managing the schedule /calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative and inquiries as appropriate.
·         Serves as a primary point of direct administrative contact and liaison with other offices, individuals and external institutions and agencies on a range of issues.
·         Utilizes knowledge and understanding of underlying operational issues to assist in administrative problem solving.
·         Organizes and facilitates meetings, workshops, conferences and special events as requested, schedules and coordinates dates and times, venues, attendance, agendas and facilities, takes minutes and provides administrative support and follow-up on matters arising from meetings.
·         Screens and evaluates incoming and outgoing correspondences and prepares responses as appropriate.
·         Enhances professional growth and development through participation in educational programs, current literature, in-service meetings and workshops.
·         Performs other job –related duties as assigned.
·         Administrative Assistant -Provides support for associated activities to include managing the schedule /calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative and inquiries as appropriate.
·         Serves as a primary point of direct administrative contact and liaison with other offices, individuals and external institutions and agencies on a range of issues.
·         Utilizes knowledge and understanding of underlying operational issues to assist in administrative problem solving.
·         Organizes and facilitates meetings, workshops, conferences and special events as requested, schedules and coordinates dates and times, venues, attendance, agendas and facilities, takes minutes and provides administrative support and follow-up on matters arising from meetings.
·         Screens and evaluates incoming and outgoing correspondences and prepares responses as appropriate.
·         Enhances professional growth and development through participation in educational programs, current literature, in-service meetings and workshops.
·         Performs other job –related duties as assigned.

Qualifications

·         Bachelor’s Degree in relevant administrative discipline.
·         3 years proven working experience
·         Knowledge of office management systems and procedures
·         Working knowledge of office equipment, like Printers, Computers etc.
·         Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
·         Excellent time management skills and the ability to prioritize work.
·         Attention to details and problem solving skills
·         Excellent written and verbal communication skills
·         Strong organizational skills with the ability to multi-task


Secretary 
REF: VA/UU/032/2018

Duties and Responsibilities

·         To produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics.
·         To organize work by reading and routing correspondence, collecting information and initiating telecommunications.
·         Answering or referring inquiries.
·         Maintains customer confidence and protects confidentiality.
·         Secures information by completing database backup.
·         Maintains office inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
·         Provides historical reference by utilizing efficient filing and retrieval systems.

Qualifications

·         Bachelor’s Degree in Business related disciplines or A Diploma Certificate in Secretarial Studies coupled with a four year working experience.
·         Must have strong written and oral communication skills, as well as a strong background in typing.
·         Knowledge of Microsoft Office programs including Microsoft Word, Excel and PowerPoint is important, as is familiarity with various telephone systems.
·         Must also work well under pressure, multitask with efficiency and feel comfortable making phone calls.
·         Knowledge in a computer programs is essential.


Senior Lecturer- HRM 
ACADEMIC POSITIONS: VA/UU/029/2018
Umma University is a private University and seeks to recruit competent and dedicated applicants to fill up the following positions: School of graduate studies Master of Business management
Senior Lecturer – 2 Positions
(Human Resource Management and Procurement Management)

Qualifications

·         An earned PhD or equivalent degree qualification in the relevant field from accredited and recognized university
·         At least three (3) years teaching experience as lecturer or six (6) years research/industry experience
·         A minimum of thirty two (32) equivalent publication points as a lecturer or equivalent, of which at least twenty four (24) should be from referred scholarly journal
·         Supervised a minimum of three (3) postgraduate students to completion as a lecturer or equivalent
·         Registered with the relevant professional body


Lecturer – HRM 
ACADEMIC POSITIONS: VA/UU/029/2018
Umma University is a private University and seeks to recruit competent and dedicated applicants to fill up the following positions: School of graduate studies Master of Business management
Lecturer – 2 Positions (Human Resource Management and Procurement Management)

Qualifications

·         An earned PhD or equivalent degree qualification in the relevant field from accredited and recognized university
·         Registered with the relevant professional body OR
·         A master’s degree in the relevant field from an accredited and recognized university
·         With at least three (3) years teaching experience at university level or research or industry
·         A minimum of twenty four (24) publication points of which at least sixteen (16) should be from referred journal papers.
How to Apply
Each application shall be accompanied by detailed Curriculum Vitae, copies of relevant academic and professional certificates, copy of national Identity Card or Passport, testimonials and other relevant supporting documents. Applications, clearly marked “Job Title”, must be submitted to email: career@umma.ac.ke on or before 14th July, 2018 via email and should be send to the below address. Kindly quote the reference number indicated above.
Umma University is an equal opportunity employer.
Women, marginalized groups and persons living with disability are encouraged to apply.
The Vice Chancellor, Umma University, P. O. Box: 713 – 01100, Kajiado – Kenya

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