Administrative
Assistant
LOCATION: KAKAMEGA
Key Responsibilities
Qualifications
LOCATION: KAKAMEGA
Job
Purpose
Under the
supervision of the Program Manager, the Administrative Assistant will be
responsible for providing professional administration and logistical support to
the Project.
Key Responsibilities
·
Work in close collaboration and cooperation with the other project
staff to deliver on all the office administrative needs e.g. supplies
·
Responsible for the day-to-day logistics of program
trainings/workshops, management/tracking of the Field office program advances
and monitoring/audit of sites/facilities suppliers and inventories.
·
Front desk backstop in the absence of the receptionist
·
Responsible for office hygiene – thorough cleaning, periodic
fumigation, garbage collection contracts, office utilities, etc.
·
Perform other work related duties and responsibilities as may be
assigned
·
Planning and scheduling meetings and appointments
·
Record compile, transcribe and distribute minutes of meetings
·
Coordinate the logistics for workshops, seminars and trainings
·
Facilitate hotel bookings, transportation, logistics and other
travel needs for field staff.
·
Provide logistical and clerical support to the program staff as
needed
·
Organizing and maintaining files and records
Qualifications
·
Relevant university degree is required from a reputable
institution.
·
Candidates should have a minimum of 3 years working experience in
similar role.
·
Excellent computer skills.
Personal
Characteristics
·
Objective and high in integrity
·
Good analytical skills
·
Team player
·
Able to maintain confidentiality at all times
·
Excellent communication skills (written & verbal
How
to Apply
If you meet
the above qualification, apply online through our career
portal.