Constituency Elections Coordinator
Location: Various Constituencies
Directorate: Voter Registration And Electoral Operations
Scale: 5
Terms Of Service: Permanent & Pensionable
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Qualifications
Location: Various Constituencies
Directorate: Voter Registration And Electoral Operations
Scale: 5
Terms Of Service: Permanent & Pensionable
Responsibilities
·
Provide management support, develop and oversee the implementation
of strategies, policies, plans and budgets at the constituency level while
ensuring the alignment of these to the regional and overall Commission
strategies.
·
Ensure that election operation activities at the constituency
level comply with internal controls and budget restrictions.
·
Ensure provision of administrative support services at the
constituency level including distribution of election materials, transport
management, implementation of security policies and protocols and ensuring the
safe custody of the Commission’s assets.
·
Responsible for sound financial management and prudent use of all
commission funds at constituency level in line with commission’s financial
policies.
·
Liaise with the Regional Election Coordinator to implement
training programmes for registration and election officials at the constituency
level.
·
Identify, inspect suitable polling, nominations and tallying
centers.
·
Liaise with regional administrative and security officials at the
constituency level.
·
Compile and certify the voters register for the constituency.
·
Undertake the verification and revision of voter’s register as
required by law from time to time.
·
To liaise with political parties with respect to elections and
related activities
·
Develop accountability measures, monitor the performance
indicators at the constituency levels and ensure the timely preparation of
periodic reports.
·
Perform any other duties as assigned by the commission.
Qualifications
·
Minimum undergraduate degree from a recognized university.
·
A minimum of Six (6) years working experience in management of
public affairs.
·
Proven experience in results-based management, monitoring and
evaluation or managing election process is an added advantage.
·
Must be computer literate. Good negotiation, planning and
coordination skills.
·
Additional training, professional qualification and experience of
fieldwork will be an advantage.
·
Must hail from the constituency he/she is applying for as
indicated in national identity card.
Integrity Clearance
·
Shortlisted applicants shall be required to avail clearances from
the following institutions as they appear for interview;
·
Ethics and Anti-Corruption Commission (EACC);
·
Directorate of Criminal Investigation (DCI);
·
Kenya Revenue Authority (KRA);
·
Office of the Director of Public Prosecutions (ODPP);
·
Higher Education Loans Board;
·
Professional bodies (where applicablto which the applicant is a
member e.g. LSK, ICPAK, AAK, IEK etc. and
·
Credit Reference Bureau Africa Ltd or Metropol Credit Reference
Bureau.
Security Clearance
All shortlisted applicants may be subjected by the Commission to a
security clearance by National Intelligence Service (NIS).
Director – Human Resource & Administration
Directorate: Human Resource And Administration
Scale: 3
Terms of Service: 5 Years Contract
Scale: 3
Terms of Service: 5 Years Contract
Responsibilities
·
Develop and ensure the implementation of human resource and
administration strategies are in line with the Commission’s strategy
·
Coordinate the reviews of the Secretariat’s organization structure
and provide strategic advice on its appropriateness with regard to
effectiveness and efficiency
·
Contribute to the development of electoral reforms with regard to
human resources including developing and overseeing the implementation of
appropriate change initiative
·
Advice the Commission on facilities management including a
disposal policy and procedures
Supervise, develop and mentor managers
Supervise, develop and mentor managers
·
Develop accountability structures, supervise periodic reporting
and projects and monitor the performance indicators for the Human Resource and
Administration Departments
·
Oversee the development of Human Resource plans in coordination
with other directorates and departments
·
Oversee the development of appropriate administration structure to
ensure effective and efficient service delivery and value for money e.g
development fund; construction
·
Ensure the Commission is adequately resourced by professional and
competent personnel by implementing sound talent sourcing and retention
programmes
·
Advice the directorate on electoral operations on procedures and
systems for recruitment and training of electoral operation officers
·
Develop and inculcate a culture of performance management in the
whole Commission
·
Participate in management meeting and advice all other
directorates on matters touching on human resource and administration
·
Ensure the development and implementation of a fleet management
system for the Commission e.g. vehicles, forklift
·
Oversee the maintenance and safe custody of the Commission’s
equipment and facilities
·
Oversee construction of new office facilities and warehouse
·
Ensure the development of capacity building plan, career
progression paths in the Commission
·
Develop accountability structures, supervise periodic reporting
and projects and monitor the performance indicators for the Human Resource and
Administration departments
Qualifications
·
Master’s degree in Human Resource Management or a comparable post
graduate qualification in Human Resource Management
·
Bachelor’s degree in Human Resource, Business Administration or
Social Sciences from a recognized institution
·
Post graduate Diploma in human Resource Management or Certified
Public Secretaries
·
Must be a member of Institute of Human Resource Management (IHR
·
10 years of relevant post graduate service in a comparable
position from a large reputable organization.
Integrity Clearance
·
Shortlisted applicants shall be required to avail clearances from
the following institutions as they appear for interview;
·
Ethics and Anti-Corruption Commission (EACC);
·
Directorate of Criminal Investigation (DCI);
·
Kenya Revenue Authority (KRA);
·
Office of the Director of Public Prosecutions (ODPP);
·
Higher Education Loans Board;
·
Professional bodies (where applicablto which the applicant is a
member e.g. LSK, ICPAK, AAK, IEK etc. and
·
Credit Reference Bureau Africa Ltd or Metropol Credit Reference
Bureau.
Security Clearance
All shortlisted applicants may be subjected by the Commission to a
security clearance by National Intelligence Service (NIS).
Director – Supply Chain Management
Directorate: Supply Chain
Scale: 3
Terms of Service: 5 Years Contract
Scale: 3
Terms of Service: 5 Years Contract
Responsibilities
·
Responsible for development of procurement and supply chain management
policies and procedures manuals in the Commission.
·
Responsible for designing, planning, implementing, controlling and
monitoring of supply chain activities in the Commission.
·
Ensure the development of appropriate supply chain management
accountability structures for effective and efficient service delivery and
value for money.
·
Develop and implement cost effective procurement, logistics,
distribution, warehousing, storage, stock control and contract management
strategies to ensure that they add value and meet the Commission’s objectives.
·
Coordinate the development of Commission’s annual and multi-year
procurement plans in liaison with other directorates and guide in their
implementation.
·
Oversee the preparation of tender documents, requests for
proposals, and advise user departments in preparations of procurement
specifications for various goods, works and services.
·
Ensure maintenance and adequate record keeping of procurement
Logistics and Warehousing records.
·
Facilitate implementation of Government e-procurement in the
Commission and ensure that supply chain management staff and users are
adequately trained on the same.
·
Ensure the Commission gets maximum value from the contract
governance arrangements through performance management of suppliers.
·
Ensure proper storage and warehousing of Commission’s stores and
the security of the same,
·
Ensure development and implementation of cost effective disposal
policies and procedures for obsolete stores and equipment.
·
Ensure development of directorate work plans and the
implementation within approved budget.
·
Ensure that the directorate is adequately resourced by
professional and competent personnel,
·
Supervision and work appraisal of staff under his/her command.
Qualifications
·
Must have a Bachelor of Commerce, BA in Economics or
Administration degree from a recognized university.
·
Must have a master’s degree in MBA, MSc in Procurement/Supply
Chain Management or in any related field.
·
Must have a minimum of 10 years post graduate work experience in
supply chain management.
·
Must possess a postgraduate diploma in Procurement/Supply Chain
Management from a recognized institution of higher learning or a professional
body.
·
Must be a member of a professional procurement body e.g. KISM.
Integrity Clearance
·
Shortlisted applicants shall be required to avail clearances from
the following institutions as they appear for interview;
·
Ethics and Anti-Corruption Commission (EACC);
·
Directorate of Criminal Investigation (DCI);
·
Kenya Revenue Authority (KRA);
·
Office of the Director of Public Prosecutions (ODPP);
·
Higher Education Loans Board;
·
Professional bodies (where applicablto which the applicant is a
member e.g. LSK, ICPAK, AAK, IEK etc. and
·
Credit Reference Bureau Africa Ltd or Metropol Credit Reference
Bureau.
Security Clearance
All shortlisted applicants may be subjected by the Commission to a
security clearance by National Intelligence Service (NIS).
Director – Legal & Public Affairs
Directorate: Legal And Public Affairs
Scale: 3
Terms Of Service: 5 Years Contract
Scale: 3
Terms Of Service: 5 Years Contract
Responsibilities
·
Ensure compliance with legislative instruments with regard to
contracting, the electoral framework, political parties regulation, dispute
resolution and petitions
·
Oversee the development and implementation of internal and
external communication policies, plans and protocols
·
Oversee the provision of legal services to the commission in its
legal relations regarding employment contracts, procurement contracts,
financial management and general projects
·
Oversee the investigation and prosecution of electoral offenses
and breach of electoral code of conduct
·
Provide well researched, reasonable and timely legal advice to the
commissioners and secretariat
·
Ensure that all legal disputes and petitions are handled
effectively inclusive of the use of alternative dispute resolution mechanisms
·
Formulate and implement policies and strategies for effective
discharge of the functions within the Legal and
·
Public Affairs directorate accordance with the strategic goal of
the commission
·
Coordinate the preparation of the directorate work plan,
procurement plan and al progress reports to ensure that activities are on track
and in accordance with the mandate of the commission to support free and fair
elections across all constitutionally established offices
·
Coordinate regional office functions to ensure that they are
empowered to handle legal and public affairs related matters in accordance with
the procedures of said issues in the commission’s service charter
·
Ensure adherence to the Code of Conduct by staff across the commission
to promote public confidence in the commission
·
Review statutory reports on the commission to ensure that the
activities of all directorates are in line with legal guidelines to protect the
commission from litigation liabilities
·
Develop accountability structures and coordinate the development
of the directorate work plan and corresponding departmental work plans
·
Oversee the training of in house lawyers to improve efficiency and
internal capability of the directorate staff to adequately handle legal and
public affairs matters
·
Oversee the drafting and development of legal and regulatory
reforms for dispute resolutions arising from nominations as per article 88(4)(
·
Oversee hearing and determination of breach of electoral code of
conduct by candidate and political parties
·
Oversee the preparation and publication of legal gazette notices
through quality legal research and advice to the Commission on legal reform
Qualifications
·
Bachelor’s degree in Law from a recognized institution
·
Master’s degree in Law from a recognized institution
·
Diploma in Law from Kenya school of Law
·
Member of Law Society of Kenya
·
Valid practicing certificate
·
10 years of relevant post graduate service in a comparable
position from a large reputable organization.
Integrity Clearance
·
Shortlisted applicants shall be required to avail clearances from
the following institutions as they appear for interview;
·
Ethics and Anti-Corruption Commission (EACC);
·
Directorate of Criminal Investigation (DCI);
·
Kenya Revenue Authority (KRA);
·
Office of the Director of Public Prosecutions (ODPP);
·
Higher Education Loans Board;
·
Professional bodies (where applicablto which the applicant is a
member e.g. LSK, ICPAK, AAK, IEK etc. and
·
Credit Reference Bureau Africa Ltd or Metropol Credit Reference
Bureau.
Security Clearance
All shortlisted applicants may be subjected by the Commission to a
security clearance by National Intelligence Service (NIS).
Senior Procurement Officer
Directorate: Supply Chain (2 Posts – Headquarters)
Scale: 5
Terms Of Service: Permanent & Pensionable
Scale: 5
Terms Of Service: Permanent & Pensionable
Responsibilities
·
Supervise and allocate work to staff in the procurement department
that report to this position
·
Prepare the Commission’s procurement plans in liaison with user
departments
·
Prepare tender documents to invite bids from vendors, for
procurement of goods and work services to the Commission
·
Participate in evaluation of commission tenders received in
response to invitation to tenders made on behalf of the Commission
·
Prepare of contract documents with the awarded vendor in
accordance with the terms and conditions stipulated in the purchase requests
·
Make procurement follow ups with the vendors to co-ordinate the
timely supply of goods, service or works to the Commission
·
Monitor payment to suppliers in accordance to the contract and the
Commission’s regulation on payment
Qualifications
·
Bachelor’s Degree in Supply Chain Management, Business
Administration, Economics or an equivalent from a recognized university
·
Post graduate Diploma in Purchasing and supplies
·
Member of a recognized Institute of purchasing and supplies i.e.
Kenya Institute of Supplies Management
·
6 years of service in a comparable position from a reputable
organization
Integrity Clearance
·
Shortlisted applicants shall be required to avail clearances from
the following institutions as they appear for interview;
·
Ethics and Anti-Corruption Commission (EACC);
·
Directorate of Criminal Investigation (DCI);
·
Kenya Revenue Authority (KRA);
·
Office of the Director of Public Prosecutions (ODPP);
·
Higher Education Loans Board;
·
Professional bodies (where applicablto which the applicant is a
member e.g. LSK, ICPAK, AAK, IEK etc. and
·
Credit Reference Bureau Africa Ltd or Metropol Credit Reference
Bureau.
Security Clearance
All shortlisted applicants may be subjected by the Commission to a
security clearance by National Intelligence Service (NIS).
Constituency Administrative Assistant
Directorate: Voter Registration And Electoral Operations
Scale: 8
Terms Of Service: Permanent & Pensionable
Scale: 8
Terms Of Service: Permanent & Pensionable
Responsibilities
·
Oversee the general management of constituency office in the
absence of the CEC;
·
Completing voter registration control sheets and control
registers;
·
Keep up to date statistics on voter registration exercise;
·
Updating regularly and maintaining and updated register of electors
and making sure it is always accurate;
·
Checking that all electoral materials and equipment are in good
working condition;
·
Assist the CEC in mapping of polling stations/registration
centres;
·
Assist in publicity of voter registration of voters, elections,
inspection of the register and any other activity to be undertaken by the
commission;
·
Quality control the work done by registration and polling officer
on voter registration;
·
Receiving, distributing and maintaining an inventory of materials
and equipment to registration centres in time;
·
Replacing lost and defaced voters cards with duplicate cards; and
·
Assist in preparation of work plans, security plans, transport,
and logistical plans.
Qualifications
·
Diploma in any field;
·
Minimum of C (plain KCSE or division II in KCE;
·
Must be Computer literate;
·
Two(2) years working experience in a busy organization;
·
Competent and confident in handling office records and processes;
and
·
Must hail from the Constituency he/she is applying for as
indicated in national identity card.
Integrity Clearance
·
Shortlisted applicants shall be required to avail clearances from
the following institutions as they appear for interview;
·
Ethics and Anti-Corruption Commission (EACC);
·
Directorate of Criminal Investigation (DCI);
·
Kenya Revenue Authority (KRA);
·
Office of the Director of Public Prosecutions (ODPP);
·
Higher Education Loans Board;
·
Professional bodies (where applicablto which the applicant is a
member e.g. LSK, ICPAK, AAK, IEK etc. and
·
Credit Reference Bureau Africa Ltd or Metropol Credit Reference
Bureau.
Security Clearance
All shortlisted applicants may be subjected by the Commission to a
security clearance by National Intelligence Service (NIS).
County ICT Officer
Location: Kakamega, Kwale
Directorate: ICT
Scale: 6
Terms Of Service: Permanent & Pensionable
Directorate: ICT
Scale: 6
Terms Of Service: Permanent & Pensionable
Responsibilities
·
The County ICT Officer will work within a particular County and
perform the following duties:
·
To provide first line support on all general and Commission
specific software and hardware issues in the County;
·
To communicate information on hardware and software issues to
corporate ICT Services;
·
Solve County ICT issues including remote access, emails and
telephone;
·
To assist in the selection and disposal of redundant ICT
Equipment;
·
To dismantle, move and reassemble ICT equipment as needed and
transport ICT equipment to other sites as required;
·
Provide onsite technical support with hardware and software issues
where needed, including travelling to other commission sites in their County of
responsibility;
·
Provide ICT point of contact to all users and third parties for
all County ICT matters, and escalate to ICT at the
·
Headquarters issues that cannot be resolved locally;
·
To ensure the maintenance of a healthy, safe and secure working
environment through ensuring compliance with health and safety requirements in
relation to ICT; and
·
Implement information security at the County level as directed by
the ICT directorate.
Qualifications
·
The requirements for County ICT Officer are as follows:
·
Degree in Computer Science, ICT or any other equivalent
qualification;
·
Full certification in Networks (e.g. CCNA, CCNor Microsoft
Certification (e.g. Microsoft Certified Professional);
·
Basic hardware troubleshooting and maintenance strongly preferred;
·
Three (3) years relevant experience in a busy organization;
·
Must be a team player, service oriented, eager to learn and
pro-active, willing to develop initiatives and stress resistant;
·
Must hail from the County he/she is applying for as indicated in
national identity card.
Integrity Clearance
·
Shortlisted applicants shall be required to avail clearances from
the following institutions as they appear for interview;
·
Ethics and Anti-Corruption Commission (EACC);
·
Directorate of Criminal Investigation (DCI);
·
Kenya Revenue Authority (KRA);
·
Office of the Director of Public Prosecutions (ODPP);
·
Higher Education Loans Board;
·
Professional bodies (where applicablto which the applicant is a
member e.g. LSK, ICPAK, AAK, IEK etc. and
·
Credit Reference Bureau Africa Ltd or Metropol Credit Reference
Bureau.
Security Clearance
All shortlisted applicants may be subjected by the Commission to a
security clearance by National Intelligence Service (NIS).
County Accountant
Location: Migori, Nairobi, Marsabit, Busia, Kakamega, Kiambu,
Kisumu, Uasin Gishu, Bomet, Tana River, Kwale, Siaya, Kajiado, Narok, Laikipia,
Nandi, Baringo, Elgeyo Marakwet, Transnzoia, Samburu, West Pokot, Murang’a,
Turkana, Nyeri, Kitui, Tharaka Nithi, Mandera, Taita Taveta, Lamu
Directorate: Finance
Scale: 6
Terms of Service: Permanent & Pensionable
Directorate: Finance
Scale: 6
Terms of Service: Permanent & Pensionable
This position is responsible to support the County Elections
Manager (CEon day to day operations and prepare all books of accounts in the
County office.
Responsibilities
·
Initiate payment process, prepare and examine vouchers received
from the Constituency Office Clerks in the County
·
Prepare payroll for the temporary hired election officials for the
County
·
Maintain cashbooks and bank reconciliation for the County
·
Deduct and submit statutory deductions made in the County
·
Disbursement of funds to constituency offices within the County
and check off returns
·
Advise the CEM on all County financial matters
·
Certify and verify returns and vouchers in the County
·
Write cheques and arranging for withdrawal of cash for County office
use
·
Ensure settlement of bills for the services and goods supplied to
the County offices
·
Handle leave records, office accommodation, medical issues, and
any other administrative matters in the County
·
Manage and update the risk register on electoral operations in the
County
·
Maintain leases, County assets titles and ensure security of all
IEBC owned and hired premises
·
Deal with procurement matters promptly as may be directed in
collaboration with warehouse accountant
·
Identify constituency needs and supplies and address them for the
County
·
Coordinate and maintain proper staff files, personnel, and
accounting records
·
Certify and verify returns from the constituencies
·
Prepare expenditure returns in the County
Qualifications
·
Bachelor’s degree in, Finance, Commerce or comparable discipline
from a recognized institution.
·
Certified Public Accountant (CP(or its equivalent qualifications
·
Must be a member of ICPAK
·
3 years of service in a comparable position from a reputable
organization
·
Must hail from the County he/she is applying for as indicated in
national identity card.
Integrity Clearance
·
Shortlisted applicants shall be required to avail clearances from
the following institutions as they appear for interview;
·
Ethics and Anti-Corruption Commission (EACC);
·
Directorate of Criminal Investigation (DCI);
·
Kenya Revenue Authority (KRA);
·
Office of the Director of Public Prosecutions (ODPP);
·
Higher Education Loans Board;
·
Professional bodies (where applicablto which the applicant is a
member e.g. LSK, ICPAK, AAK, IEK etc. and
·
Credit Reference Bureau Africa Ltd or Metropol Credit Reference
Bureau.
Security Clearance
All shortlisted applicants may be subjected by the Commission to a
security clearance by National Intelligence Service (NIS).
How to Apply
Qualified candidates are requested to submit their application on
our job portal, https://www.iebc.or.ke/iebcjobs by
13th April, 2018