Administration Assistant
Reports to: The Directors
Responsibilities
Responsibilities
Reports to: The Directors
Based at: 5th Floor Block B Valley View Office Park, City bgPark
Drive, Parklands.
Salary: Kshs. 620.00 per day
Responsibilities
·
Performs administrative duties for executive
management.
·
Responsibilities may include screening calls;
managing calendars; meeting and events arrangements; preparing reports and
financial data; customer relations.
·
Requires strong computer and internet research
skills, flexibility, excellent interpersonal skills, project coordination
experience, and the ability to work well with all levels of internal management
and staff, as well as outside clients and vendors.
·
Sensitivity to confidential matters will be
required.
·
Provides clerical and minor technical support
for the company.
·
Record keeping responsibilities may include
sales and expense reports, electronic database for prospective customers.
·
Plan meetings and ensure that dosing
technicians in the field are in contact with head office staff.
·
Able to work independently with minimal
oversight.
·
Send mail shots to possible clients.
·
Attend meetings on behalf of the company.
·
Ensure all staff deliver and apply Africote
products to clients, keep records up to date and are in constant communication
with the office.
·
Inspect work/client sites and investigate
complaints regarding the dosing technicians and safety equipments and take
corrective action.
·
Take periodic inventories, screen applicants,
train new employees & recommend dismissals.
·
Monitor & complete accurate registration
of attendance & the rescheduling of dosing staff to cover absences.
·
Take responsibility for making all dosing
technicians aware of and familiar with the correct use of all equipment and
product.
Responsibilities
·
No personal excuses to be given especially in
the first two weeks of work.
·
To dress smartly at all times.
·
Have your phone on and charged at all times
for ease of communication.
·
Maintain and develop a computerized customer
and prospect database.
·
Respond to and follow up sales enquiries by
post, telephone, and personal visits as directed by sales and marketing
director.
·
Monitor and report on activities and provide
relevant management information.
·
Organize dosing schedules and ensure that
dosing was done in accordance to company standards.
·
Assist in labeling and sealing of products.
·
Liaise and attend meetings with other company
functions necessary to perform duties and aid business and organizational
development.
·
Attend training and to develop relevant
knowledge and skills.
·
Handling a high volume of customer enquiries
whilst providing a high quality of service to each caller.
·
Writing up accurate and grammatically correct
sales correspondence.
·
Effectively communicating with customers in a
professional and friendly manner.
·
Carrying out administrative tasks such as data
input, processing information, completing paperwork and filing documents.
·
Completing all tasks related to preparation
and filing of Tenders.
·
Speaking with customers using clear and
professional language.
·
Accurately analyzing and assessing statistical
data.
·
Banking tasks.
·
Delivering documents of the company to clients
or suppliers.
·
Assist in purchase of items from shops,
supermarkets, shopping centres and markets.
·
Checking for consistent & correct use of
Africote products by the client.
·
Checking clients’ products balance in their
stores. Note down the quantities and inform the office.
·
Training or ensuring that workers are properly
trained for their specific roles
·
Scheduling work hours and shifts.
·
Coordinating job rotation and cross-training
·
Providing real-time feedback on worker
performance.
·
Assisting in resolving emergencies.
·
Providing reports and activity updates to
management.
·
Motivating and controlling the staff
·
Maintain discipline in the concern by
regulating checks and measures, strictness in orders and instructions.
·
Ensuring workers PPE are in good condition,
not misplaced and worn at all times.
·
Any other work or duties that may arise from
time to time.
·
In conjunction with the directors, ensure
effective and economical use of equipment & material.
·
Prepare monthly reports concerning client
dosing and dosing schedules well in advance.
·
To undertake a site survey for each client and
give an actual status report of each dosing point. I.e. septic tank, grease
trap, soak pit, oil interceptor or area cleaned
How to Apply
Interested candidates to send applications to technical01@africote.biz