Health
Informatics Coordinator
CHS
is currently sourcing for a high calibre, self-motivated and dynamic individual
to fill the position of Health Informatics Coordinator – in Siaya.
Ref: 02/CHS/HIC/2018
Centre for Health Solutions – Kenya
(CHS) is an indigenous, not-for-profit organisation that utilises local
expertise and strategic partnerships to ensure the implementation of evidence
informed solutions and interventions to existing and emerging public health
concerns.
Overall Job Function
Reporting
to the Monitoring and Evaluation (M&E) Advisor, the incumbent shall be
responsible for the implementation of solutions that will lead to real-time
data collection, submission and sharing.
Responsibilities
·
Design, develop, deploy and support
Electronic Medical Records (EMR) systems
·
Design reporting and program
monitoring dashboards
·
Start-up and implement
computerisation in new sites identified by the M&E Advisor
·
Support in extraction and aggregation
of data for program progress monitoring and reporting through the DATIM and
Ministry of Health (MoH) system (DHIS)
·
Design, develop and implement
web-based and mobile health solutions to facilitate real time data transmission
and report sharing
·
Design, develop, deploy and support
electronic systems for patient monitoring, as well as an aggregate database for
program monitoring and reporting to MoH and donors
·
Implementation of solutions that will
lead to real-time data collection, submission and sharing
·
Hardware and network setup and
maintenance
·
Write programming scripts to perform
automated data accuracy checks and generate reports of any identified
inconsistencies
Qualifications
·
At least Bachelor’s Degree in
Computer Science, Statistics or Information Technology
·
Experience in the design, programming
and administration of transactional databases (MySQL, SQL Server, PostgreSQL)
·
Experience in the Windows Server and
Linux Server administration
·
Experience in networking &
hardware maintenance
·
Experience in designing, developing,
implementing and maintaining knowledge management systems that facilitate data
use for decision-making
·
Demonstrable experience in
development and implementation of web and m-health based solutions
·
Experience in Electronic Medical
Records’ development, implementation and support
·
Experience in programming skills in
PHP, JavaScript CSS, XML, net (C#, ASP)
·
Working knowledge of DATIM and PEPFAR
reporting systems
·
Ability to work effectively in a
busy, high pressure team environment
·
Ability to prioritise workload and
demonstrate outcomes on strict deadlines
·
Strong oral and written
communications skills
Required Competencies
·
Working knowledge of USG funded
programs and reporting requirements
·
Documented evidence of HIV/AIDS
laboratory training as part on continuing professional development
·
Dedicated team player with excellent
interpersonal, communication, report writing and analytical skills
·
Takes initiative and is able to work
without supervision in a dynamic multi-cultural environment
·
Proficiency in relevant computer
packages for generating and analysing reports
·
Ability to exhibit professionalism
and high ethical standards
·
High level of integrity
Monitoring & Evaluation Officer
Ref: 03/041/M&E/2018
CHS is currently sourcing for high calibre, self-motivated
and dynamic individuals to fill two openings for the position of Monitoring and Evaluation
Officer:
Overall Job Function
The Monitoring and Evaluation Officer will be responsible
for coordinating all M&E field-related activities and providing constant
feedback to the technical and program teams and health care workers in health
facilities.
Responsibilities
·
Act as a link between CHS and
stakeholders on all health data related issues
·
Provide technical support partner
institutions both Primary and Secondary Schools in collection, collation,
analysis and reporting of health information to relevant stakeholders using
national reporting systems
·
Contribute in the review and/or
development of monitoring and evaluation tools and systems that are responsive
to data needs
·
Organise and/or participate in
M&E related capacity building activities targeting project staff; health
facility staff; and other stakeholders
·
Work closely with other CHS staff and
stakeholders to strengthen systems for monitoring patient outcomes; monitoring
quality of care; tracing patients who default; data quality assurance; and data
collection, collation, analysis and dissemination
·
Provide expertise in developing
and/or review of indicators for monitoring and evaluation of program
performance
·
Ensure timely and proper
implementation of the Ministry of Health’s (MoH) monitoring and evaluation
guidelines including roll out of new tools in all CHS-supported health
facilities
·
Strengthen data utilisation for
decision making at facility and county level
·
Participate in research studies that
may be undertaken by CHS or any of her collaborating partners
·
Provide technical lead in quarterly
data feedback to county health management teams and health facilities
·
Participate in joint quarterly
support supervision of Schools clubs, peer educators and CHS
·
Provide advice to MoH through
participation in relevant technical working groups
·
Document best M&E practices and
disseminate the same to relevant stakeholders
·
Provide lead in timely collection,
cleaning and reporting of quarterly and other routine data to donors and other
stakeholders
·
Respond to ad hoc requests for
collection and analysis of data when need arises
·
Participate in regional and national
stakeholder’s forums or conferences on health and give presentations during
these meetings.
Qualifications
·
A bachelor’s degree in public health,
bio-statistics, statistics, monitoring and evaluation, social sciences or an
equivalent academic qualification from a recognised institution
·
At least three years’ experience in
monitoring and evaluation of HIV/AIDS care and treatment, PMTCT, TB/HIV and HTC
programs in Kenya.
Program Officer
Ref: 02/041/PO/2018
CHS is currently sourcing for high calibre, self-motivated
and dynamic individuals to fill three openings for the position of Program
Officer.
Overall Job Function
Reporting to the Program Manager, the Program Officer will
be responsible for the implementation of project activities to ensure increased
identification and improved viral suppression among adolescents living with HIV
in Siaya.
Responsibilities
·
In collaboration with the Ministry of
Health and the Ministry of Education, the Program Officer will come up with
age-appropriate messages for pupils while ensuring consent from guardians
·
Ensure tailor-made counselling of
pupils and well as students in high school using peer mentors and approved
counsellors to improve testing
·
Ensure sensitization of parents,
teachers and school heads to get buy-in and acceptance of the program within
Siaya
·
Support adolescents struggling with
adherence through Operation Triple Zero (OTZ) clubs as well as mobile
adolescent adherence platforms
·
Monitor adolescents with mental
health challenges and support in connecting them to care and treatment as
well as adherence
·
Use technology to develop innovative
school screening and enhanced peer mentorship models in Siaya
Qualifications
·
Degree in Social Sciences or
equivalent
·
Minimum of three years working
experience
·
Familiarity with the Kenyan health
system
·
Familiarity with HIV community
programs including peer education
Data Manager
Ref: 01/CHS/DM/2018
CHS is currently sourcing for a high calibre,
self-motivated and dynamic individual to fill the position of Data
Manager based in Siaya.
Overall Job Function
The Data Manager will be responsible for the capture of
all SHINDA project data, ongoing analysis of aggregate and patient level data,
and the timely reporting of project data from all CHS-supported sites in Siaya
County.
Responsibilities
·
Under close supervision of the
Monitoring and Evaluation (M&E) Advisor, develop and maintain a program
performance dashboard and performance monitoring plan for the SHINDA project
·
Coordinate data compilation and
review the quality of data submitted by M&E Officers for completeness,
consistency and correctness in preparation for monthly donor reports
·
Ensure completeness, accuracy and
consistency of the data through DQA so that it meets standards of quality expected
for reporting to the donor through the PEPFAR DATIM system and DHIS
·
Conduct monthly data validation
checks to identify missed opportunities within SHINDA Project for program
interventions
·
Perform quarterly data analysis for
presentation at donor, program, county, sub-county and facility performance
progress review forums
·
Participate in the revision and
development of data collection and reporting tools for SHINDA Project needs
·
Ensure mentorship of CHS staff and
facility staff on DDUI to foster better data utilisation to inform programmatic
decision-making processes
·
Support in the implementation of
electronic medical records (EMRs) system that excels in enhancing patient
management in CHS-supported sites
·
Provide accurate data and information
for compilation of monthly, quarterly and annual report, work plan and
scientific writing
·
Prepare ad hoc data related requests
as required
Qualifications
·
Bachelor’s degree or equivalent in
statistics, mathematics, computer science or epidemiology. A Master’s degree in
a relevant field will be an added advantage
·
At least five years relevant
experience and advanced skills in statistical software SPSS and/or SAS as well
as in Microsoft Office suite (Excel, Access, Word and PowerPoint)
·
Expert skill level in the use and
navigation of MoH DHIS2 and PEPFAR DATIM aggregate reporting systems
·
Experience in working with MoH
systems and HIV-related reports will be an added advantage
·
Strong data management and analysis
skills
·
Good interpersonal skills and ability
to work with individuals from diverse professional backgrounds
Finance Officer
Ref: 04/041/FO/2018
CHS is currently sourcing for a high calibre,
self-motivated and dynamic individual to fill the position of Finance Officer in Siaya.
Overall Job Function
Reporting administratively and functionally to the Finance
Manager, the Finance Officer will be responsible for the preparation of
accurate financial transactions, monitoring budget vs actual and preparing
various management reports for management on a monthly basis.
Responsibilities
Payments Processing
·
Process payments and ensure that each
payment/transaction is in compliance to CHS financial policies and procedures
and to donor rules and regulations and that payments have been coded correctly
posted into the General Ledger
·
Ensure timely payment of statutory
deductions and files tax returns with relevant authorities
·
Payment of program advances to staff
and follow up of the same to ensure that they are accounted for and subsequent
updating in the accounting system
·
Records all actual expenditures in
CHS accounting system and ensures that reports produced from the accounting
system reflect the true position as per the books
·
Maintain an updated filing system for
all financial documentation
·
Facilitate transfer of funds to
partners and ensure close monitoring of utilization of funds.
·
Oversight responsibility of ensuring
proper and secure filing of financial documents
·
Has the responsibility of inputting
payment data into the straight2bank payment system
Asset Management
·
Ensuring that assets purchased are
tagged with organization tags
·
Maintain an up to date asset register
and ensures maintenance and insurance of all assets
VAT Exemption
·
Identify financial transactions that
require VAT exemption and facilitate typing of DA1 forms for the said
transactions
Qualifications
·
Bachelor of Commerce degree or
Business Administration or its equivalent from a recognized University
·
CPA (K) holder or its equivalent
·
Minimum of five (5) years’ relevant
work experience in an NGO
·
Have demonstrated high understanding
of finance and accounting matters
·
Have rich experience in program and
projects financial management
Program Manager
Ref: 01/041/PM/2018
CHS is currently sourcing for a high calibre,
self-motivated and dynamic individual to fill the position of Program
Manager based in Nairobi.
Overall Job Function
The Program Manager will be responsible for overseeing the
implementation of the CIFF funded project by ensuring an increase in the
Identification and viral suppression rates among adolescents living with HIV in
Siaya County. This individual will be responsible for planning, coordinating
and providing strong leadership to the project team.
Responsibilities
·
Oversee effective program
implementation for the Siaya Adolescent HIV Initiative – increasing
identification and viral suppression rates among adolescents as per
organization and donor guidelines
·
Oversee program monitoring,
evaluation and reporting
·
Support the development,
implementation and routine monitoring of the programmatic annual work plan in
collaboration with the team
·
Oversee timely submission of project
reports as agreed with the donor and other stakeholders
·
Ensure achievement of organizational
and donor targets through the team
·
Supervise the direct reports and
ensure work delivery in the region
·
Review the analyzed
quarterly facility programmatic reports and provide feedback to the
stakeholders
·
Contribute to budget preparations as
well as monthly, quarterly and semi-annual reports in a timely and accurate
manner
·
Play a lead role in capacity building
activities such as trainings, CMEs and other innovative training modalities to
MoH staff in supported facilities
·
Oversee the establishment and
management of relationships with the Ministry, county, health facilities,
partners and stakeholders in Siaya County
·
Assist with the conceptualization,
designing and conducting of operational research
·
Document project achievements
including publications
·
Additional responsibilities as may be
assigned by the supervisor
Qualifications
·
A degree in nursing, clinical
medicine, public health, or equivalent health related field
·
A Master’s degree is an added
advantage
·
At least five years’ experience in
implementing a health program
·
Experience in OVC or adolescent
health programming is an added advantage
·
Ability to identify problems, design
interventions and oversee their implementation
·
Ability to work well with others,
supervise staff, develop and maintain relationships with project staff and
other partners
·
Ability to use Word and PowerPoint to
develop presentations and Excel for moderately complex spreadsheets
·
Excellent writing and oral
communication skills
Administration Officer
Ref: 05/041/AO/2018
CHS is currently sourcing for a high calibre,
self-motivated and dynamic individual to fill the position of Administration
Officer in Siaya.
Overall Job Function
Providing overall administrative and logistical support to
various departments and programmatic activities in CHS. The job
holder will strive to contribute to the overall operational efficiency of CHS
business processes by focusing on customer satisfaction through improved
service delivery, efficient resource management and compliance with CHS and
donor requirements.
Responsibilities
·
Ensure timely logistical and
administrative support and participate in organizing special events including,
training calendars and quarterly meetings
·
Maintain an appropriate
projects‘ diary/calendar of events including those of training events, relevant
meetings and the information is shared as needed
·
Ensure office utility payments
and functionality including internet, telephone bills among others
·
Ensure accurate information
management including the proper filing of project documents, reports, and
routine correspondence and ensure timely response of the same
·
Participate in program review
meetings and proactively seek monthly priority needs/expectations from program
team leaders and program team leads
·
Ensure timely follow-up and delivery
of materials and information related to project trainings and
events
·
Ensure organization of the reception
and provide superior customer service to all clients
·
Ensure accurate maintenance of
boardroom calendars and provision of meeting logistics
·
Ensuring accurate information
management and monitoring including proper documentation of all meetings,
workshop/conference
·
Tracking procurement requests and
providing feedback as necessary
·
Any other duties assigned
Qualifications
·
Bachelor’s Degree in any business
related field or its equivalent
·
At least three years progressive
experience in office management preferably in a health-orientated NGO
·
Proficiency in MS Office tools and
office automation solutions
·
Certificate in secretarial duties or
front office operations is an added advantage
·
Working knowledge of USG rules and
regulations
·
Ability to maintain confidentiality
How to Apply
Interested applicants are invited to email their
applications and detailed CV with contact details of three referees to vacancies@chskenya.org clearly indicating the reference number and position title in
the subject line by 5.00PM Friday, March 23, 2018.
Centre for Health Solutions-Kenya is an Equal Opportunity
Employer.
Only shortlisted candidates will be contacted for
interviews. Canvassing will lead to automatic disqualification.