Our client is in the Real Estate
business and seeks to recruit an Assistant Accountant
Reports To: Accountant
Duties and Responsibilities
Reports To: Accountant
Function: Finance
Location: Head Office, Nairobi, Kenya
Position Summary: Assists and gives administrative support to Finance &
Administration department. The job includes clerical tasks such as report
typing, report filing, receiving phone calls, checking and basic accounting
·
Assists in the maintenance of books
of accounts by posting of used petty cash vouchers
·
Does payments for the company and its
projects
·
Does the banking of cheques received
to the appropriate banks
·
Avails requisitioned cash to various
events, reconciles and prepares a weekly report for management indicating usage
·
Tracks accounts payable, prepares
payment requests and cheques for the MD’s signature
·
Records transactions, journal entries
and generates reports
·
Files accounts receipts for easy
retrieval of information
·
Prepares reports on Petty Cash
analysis
·
Take up any other duties that may be
allocated by management
Decision Making: Makes simple choices
within the parameters of very well defined procedures. Operates under close
supervision
Qualifications / Competences
·
CPA part II Section IV
·
PC skills
·
Good knowledge of accounting packages
i.e. Quick Books
·
Excellent work ethics
·
A team player
·
Good interpersonal skills
Our client is in the Real Estate business
and seeks to recruit an Accountant
Reports To: Finance Manager
Function: Finance
Location: Head Office, Nairobi, Kenya
Position
Summary: Provides financial information to
management by inputting and analyzing accounting data and preparing reports.
Duties and
Responsibilities
·
Documents financial transactions by
entering account information by posting invoices into the Accounts system
·
Reconciles financial discrepancies by
collecting and analyzing account information by ensuring reconciliations are done
·
Secures financial information by
completing data base backups.
·
Reconciles investment statement on a
monthly basis
·
Reconciles petty cash on a monthly
basis
·
Tracks accounts receivables from the
project
·
Prepares payments by verifying
documentation, and prepares disbursements by writing out cheques for Longonot,
Mwangaza and Kingdom Gardens.
·
Collects revenue payments with
respect to the Project from clients either in cash or cheque and receipts for
this.
·
Carries out reconciliations on the
Project Account both at the bank and within the accounts system
·
Maintains customer confidence and
protects operations by keeping financial information confidential.
·
Maintains accounting ledgers by
posting account transactions
·
Verifies account by reconciling
statements and transactions
·
Prepares special financial reports by
collecting, analyzing, and summarizing account information
·
Contributes to team effort by
accomplishing related results as needed.
·
Receives, posts and accounts for
revenue from the company
·
Distributes payroll cheques to the
bank and does payment transfers from one bank to other
·
Take up any other duties that may be
allocated by management
Decision
Making: Makes simple choices within the
parameters of very well defined procedures.
Supervision
Exercised: Supervises the Accounts Assistant
Qualifications
/ Competences
·
CPA Finalist plus 2 years relevant
work experience
·
PC skills
·
Attention to detail
·
Good knowledge of accounting packages
·
Excellent work ethics
·
A team player
·
Good interpersonal skills
·
High integrity
Our client is in the Real Estate
business and seeks to recruit highly motivated Sales & Marketing Executives (Residential)professionals.
Reports To: GM, Sales & Marketing
Function: Sales & Marketing
Location: Head Office, Nairobi, Kenya
Position
Summary: Builds business by identifying and
selling residential plots to prospective buyer; maintaining relationships with
clients.
Duties and
Responsibilities
·
Identifies business opportunities by
identifying prospects and evaluating their position in the industry; researching
and analyzing sales options.
·
Sells products by establishing
contact and developing relationships with prospective customers.
·
Maintains relationships with clients
by providing support, information, and guidance; researching and recommending
new opportunities
·
Identifies product improvements or
new products by remaining current on industry trends, market activities, and
competitors
·
Maintains quality service by
establishing and enforcing the Company standards
·
Organizing sales visits; demonstrates
and presents company products
·
Identifies business opportunities by
identifying prospects and evaluating their position in the industry;
researching and analyzing sales options and responding to customer queries.
·
Preparation of Daily Work Plan and
Weekly Sales Reports
Decision
Making: Makes simple choices within the
parameters of very well-defined procedures.
Supervision
Exercised: No supervisory responsibility.
Qualifications
/ Competences
·
Diploma in Marketing
·
Good communication and customer
service skills
·
Good standard of Grammar (written and
verbal)
·
Attention to detail
·
Good Presentation Skills, Client
Relationships, Emphasizing Excellence, Energy Level, Negotiation, Prospecting
Skills, Meeting Sales Goals, Creativity, Sales Planning, Independence,
Motivation for Sales
·
The ability and desire for a sales
job with a confident and determined approach.
·
Highly self-motivated and ambitious
in achieving goals.
·
Team Player team and able to perform
well independently.
·
Ability to thrive in the competitive
markets.
·
Work experience in a Customer facing
role
·
Ability to meet tight deadlines
·
Contributes to team success –
actively participates as a member of the team to ensure the team moves towards
the completion of its goals.
Our client is in the Real Estate
business and seeks to recruit a Finance Manager
Reports To: Executive Chairman
Function: Finance
Location: Head Office, Nairobi, Kenya
Position
Summary: To ensure best practice in financial
management of the organization in order to maximize efficiency and growth.
Leadership: With the Executive Chairman, develops annual and long-range
plans to support and advance the Company’s goals.
Financial
Management
·
Responsible for the overall good
maintenance of accountings books and systems ensures compliance with
organizational financial policy as well as statutory requirements for Resorts
and Cities and the subsidiary companies.
·
Prepares timely and accurate monthly
financial statements (Balance Sheet, Statements of Cash Flow, P & L budget
vs. Actual and a Management Report)
·
Develop and document financial policy
and budgeting policies and procedures and disseminate the same among the
relevant staff
·
In consultation with the Executive
Chairman, maintains and operates bank accounts of the company so as to ensure
efficient management of the company’s financial resources
·
In consultation with the Executive
Chairman and heads of departments, will be responsible for the preparation and
maintenance of the Company’s financial forecasts; annual budgets, annual budget
variance and the Business Plan
·
Manages cash flow including short
term investments
·
Ensures maintenance of effective
internal controls to safeguard assets and assure reliability of financial
statements
·
Co-ordinates and works with the
Procurement Manage in negotiating with suppliers’ suitable payment terms
·
Track company expenditures for fixed
assets in comparison to the capital budget, ensuring a system is in place to
monitor and control fixed assets
·
Prepares for and manages the annual
audit process with the external auditors
·
Maintain contract file for
consultants and service providers and ensures payments to them match contracted
amounts.
·
Manages the banking relationships,
including any transition to a new bank
·
Prepares annual tax filings for the
company as required by KRA
·
To do any other duties that may be
allocated by management.
Payroll: Oversees and supervises the preparation, review and
approval of the payroll and ensure compliance with the statutory payments as
per deadline i.e. – KRA / NSSF / NHIF
Administration
and Human Resources: Custodian of the Human Resource
strategy and policies.
Other: Any other duties that may be allocated by management
Additional
Information
i. Context/Environment
The job operates in a very
competitive real estate market, with the head office in Nairobi and the site
construction offices in Naivasha and Makuyu.
ii. Knowledge, Skills & Experience
·
Bachelor’s degree in relevant field –
B.com; CPA (K) with at least 6 years relevant work experience
·
Excellent writing and communication
skills
·
Strong interpersonal skills,
discretion, diplomacy and judgment
·
Strong teamwork, positive and
proactive
·
Flexible attitude
·
Ability to take complete ownership of
responsibilities, a sense of humor
·
Ability to work under pressure and
time constraints as well as handle a number of tasks simultaneously
ii. Key Success Factors
·
Cost control within approved budget
·
Zero complaints on the payroll
·
Sound business decisions based on the
accounting reports availed
·
Good planning management of the cash
flow
·
Company is Statutory compliant
·
Monthly account on time
·
A motivated team
iv. Working Relationships
Internal – Interact and cooperate
with all departments
External – All service providers
Our client is in the Real Estate
business and seeks to recruit an Executive
Assistant to The Chairman
Reports To: Executive Chairman
Function: Executive Assistant
Location: Head Office, Nairobi, Kenya
Position
Summary: To provide an efficient and
responsive administrative, organizational, and logistical service to the
Executive Chairman helping him manage and prioritize his time.
Principal
Accountabilities:
·
To provide a comprehensive
secretarial and administration service to the Executive Chairman across the
range of his work.
·
To develop, maintain and review
administration systems to achieve maximum efficiency.
·
To maintain and organise the
Executive Chairman’s diary, filing system and all other relevant areas as
necessary.
·
To support the Executive Chairman in
his projects, proposals, etc. through research, consultation, team-management
·
To draft letters, speeches, articles,
briefings, and project proposals as requested by the Executive Chairman.
·
To professionally represent the
organisation at sector networking events
·
To facilitate meetings, schedule
debriefing meetings so follow up action can be implemented. Also by arranging
refreshments, seating and taking minutes if required to do so.
·
To co-ordinate staff/Board and
meetings
·
Schedule on behalf of the Executive
Chairman, meetings between him and his direct reports and the committees and
groups to which the Executive Chairman is a member.
·
To respond to Board members and other
stakeholder queries in a timely and professional manner, both orally and in
writing.
·
To co-ordinate all senior management
and Board member travel arrangements
·
To compile Board papers and ensure they
are sent in good time for meetings. To circulate reports, minutes and agendas
for Board and Sub-committee meetings. To liaise with the Board Members on
various matters as required.
·
To be responsible for receiving
enquiries and providing an effective referral service to service users.
·
To maintain the complaints file and
ensure all complaints are responded to within target timescales.
·
To maintain and continuously keep up
to date all mailing lists for the company and its projects
·
To ensure the effective management
and update of all relevant databases.
·
To liaise positively and
professionally with colleagues and visitors;
·
Commit to working proactively to
support both the team and project output;
·
To be amiable, professional and
approachable at all times.
·
Any other duties commensurate with
the accountabilities of the post.
Our client is in the Real Estate
business and seeks to recruit a Driver.
Reports To: GM – Sales & Marketing
Function: Sales & Marketing
Location: Head Office, Nairobi, Kenya
Position
Summary: To transport clients and staff as may
be required.
Duties and
Responsibilities
·
To facilitate picking up and
delivering customers to the destination
·
Taking the fastest and safest route,
driving safely at all times and ensuring safety of passengers and other road
users and the assigned vehicle.
·
Helping to load and unload the
vehicle
·
Ensures cleanliness of assigned
vehicle at all times when in use or otherwise and that the vehicle is in good
condition before use
·
Ensures vehicle(s) is safe
transportation for clients and staff to and from various destinations and also
assist clients on entry and exit from vehicles as necessary
·
To carry out period checks on the
assigned vehicle to determine maintenance needs and to report accordingly and
on time.
·
Plan Route and requirements by
studying schedule or ad-hoc requests by the Office
·
Prepare deliveries to the site
·
To keep up to date vehicle mileage
log – by signing in and out
·
Prepare and ensure safety and proper
parking of all vehicle at all time
·
Running errands for Directors
·
To do any other duties that may be
allocated by management
Our client is in the Real Estate
business and seeks to recruit a Procurement
Manager.
Reports To: General Manager – Operations & Administration
Function: Procurement
Location: Head Office, Nairobi, Kenya
Purpose
Statement: Planning, organizing and supervising
the comprehensive procurement of the company. Negotiate contracts, purchase
required goods, and keep accurate records of transactions, trends, and
performance with vendor.
Principal Accountabilities:
·
Administer contracts for vendor
performance / compliance within established limited (e.g. prepare
specifications, recommend vendors, conducting vendors meetings etc.) for
purpose of securing items and/or services within budget and in compliance with
regulatory requirements
·
Maintains procurement information,
files and records (e.g. Purpose orders, vender files etc.) for purpose of
ensuring the availability of documentation and compliance with established
policies.
·
Oversees required procurement
processes e.g. orders, work orders and requisition for supplies, equipment,
supplies equipment and services etc.
·
Procurement related information,
(e.g. tabulations, requisitions, product specifications, statements of work,
performance terms, contracts etc.) is kept current for the purpose of
information an authorizing for action.
·
Obtain competitive quotations for
Company requirements and ensure that the best product is sourced and purchased,
using suppliers that have competitive pricing, value and quality
·
Manage the database of active local
contracts with suppliers
·
Ensure Procurement Manual is current
·
Adhere to quality procedures and
standards and oversee purchasing administration such that all Company policies
and standards are upheld
·
Work with the Finance Manager to
draft the annual budget
·
Maintain a record of commitments for
all budgets and ensure that the relevant senior managers are constantly
informed of updates
·
Ensure a comprehensive system for
allocating and reconciling purchase orders
·
Manage relationships with Company
suppliers and report on their performance; building strong working
relationships both internally and with key suppliers
·
Manage employee relations, recruiting
Team Members as required, and follow the appraisal procedures for Team Members
·
Supervise the operation of the stores
and logistics of materials movement; uphold company health and safety, quality
assurance and control procedures, make improvements to the level of control,
compile accurate stock records, and maintain proper records of requisition and
replenishment transactions
·
Monitor all areas of purchasing
including contracts, leases and nominations
·
Understanding and keeping up with new
trends and regulations in the business
·
Prepare the month end accounts/
reports in an accurate and timely manner
·
Any other duties that may be
allocated by management
Additional
Information
i. Context /
Environment
The job operates in a very
competitive real estate market, with the head office in Nairobi and the site
construction office in Naivasha.
ii. Knowledge, Skills & Experience
·
A higher Diploma in Construction with
at least 5 years related work experience
·
Planning and managing projects
·
Purchasing and financial management
·
Problem solving
·
Communicating with diverse groups
·
Meeting deadlines and schedules
·
Working as part of a team
·
Flexible to changing conditions
·
Working with multiple projects
·
Dealing with frequent interruptions
and changing priorities
·
Maintain confidentiality
·
Competent negotiator and influencer
·
Establishes effective relationships
with internal and external clients
iii. Key Success Factors
·
Cost control within approved budget
·
Sound business decisions based on the
materials and services
·
No downtime experienced on project
due to delay in materials
·
Deliver
·
A motivated team
iv. Working Relationships
Internal – Interact and cooperate
with all departments. General Manager and MD and Finance & Admn. Manager on
decision making
External – All service providers
Our client is in the Real Estate
business and seeks to recruit an ICT Officer.
Department: Operations & Administration
Position
Reports To (Title):General Manager – Operations and
Administration
Position
Summary: Provide basic hardware,
software, and application support for our staff that may be in multiple
locations and /or complex technical environment including specialized
technologies or systems that must interface with network.
Duties and
Responsibilities
·
Provide professional customer service
support and call closure
·
Proper paperwork and communication
internal and external to the organization
·
Troubleshoot, repair and maintain
printers computers and laptops
·
Troubleshoots and repairs printer
hardware and associated accessories
·
Upgrades components and peripherals
in computer hardware
·
Configures and optimizes computer
system
·
Install various operating system and
application software
·
Maintains required documentation
·
Researches problems and investigates
new software products
·
Install and configures a wide variety
of software on clients computers
·
Maintain and administer clients LAN
·
Provide users with appropriate
support and advice
·
Managing crisis situations, which may
involve complex technical hardware or software problems
·
Keeping up to date with the latest
technologies
·
Other technical assistance duties as
assigned
·
Must be a team player
·
Backup application and user data
·
Install and manage PCs antivirus
·
Coordinate procurement of ICT related
equipment
·
Support website and social media
platforms
·
Manage ERP, Domain, emails, &
websites
·
Manage Users username, profiles,
& password
·
Add, Remove and manage users in
windows server domain
·
Managing users email and outlook
configuration
·
Attend ICT meetings
·
Coordinate with sales, marketing ,GM,
& Procurement office
·
To do any other duties that may be
allocated by management
·
Monitor statistics:-websites,
internet, Google
Decision
Making: Makes simple choices within the
parameters of very well defined procedures.
Supervision
Exercised: Maintenance and upgrades on ICT
infrastructure in designated work area by external party.
Qualifications
/ Competences
·
Diploma or Degree information
Technology or equivalent and some relevant technical training
·
Knowledge in troubleshooting and
repairing computers and printers.
·
Understand of computer procedures and
standards, desktop and network configurations.
·
Understand of windows XP, Vista and
7, including office 2003,2007 and 2010.
·
Understand and maintains windows
domain controller environment.
·
Excellent troubleshooting and problem
solving skills
·
Excellent customer relation skills
·
Excellent team player
·
Ability to anticipate and manage change
·
A+,N+ and CCNA certification are
added advantage
·
A good understanding of other IT
skills including website maintenance will be added advantage
If you meet the above requirements
and have a passion for Real Estate and a ‘Can Do’ attitude, send your CV in MS
Word Format to peter@talentsource.co.ke