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Massive Recruitment in the Real Estate Industry in Nairobi, Kenya

Our client is in the Real Estate business and seeks to recruit an Assistant Accountant

Reports To: Accountant
Function: Finance
Location: Head Office, Nairobi, Kenya
Position Summary: Assists and gives administrative support to Finance & Administration department. The job includes clerical tasks such as report typing, report filing, receiving phone calls, checking and basic accounting
Duties and Responsibilities
·         Assists in the maintenance of books of accounts by posting of used petty cash vouchers
·         Does payments for the company and its projects
·         Does the banking of cheques received to the appropriate banks
·         Avails requisitioned cash to various events, reconciles and prepares a weekly report for management indicating usage
·         Tracks accounts payable, prepares payment requests and cheques for the MD’s signature
·         Records transactions, journal entries and generates reports
·         Files accounts receipts for easy retrieval of information
·         Prepares reports on Petty Cash analysis
·         Take up any other duties that may be allocated by management
Decision Making: Makes simple choices within the parameters of very well defined procedures. Operates under close supervision
Qualifications / Competences
·         CPA part II Section IV
·         PC skills
·         Good knowledge of accounting packages i.e. Quick Books
·         Excellent work ethics
·         A team player
·         Good interpersonal skills


Our client is in the Real Estate business and seeks to recruit an Accountant
Reports To: Finance Manager
Function: Finance
Location: Head Office, Nairobi, Kenya
Position Summary: Provides financial information to management by inputting and analyzing accounting data and preparing reports.
Duties and Responsibilities
·         Documents financial transactions by entering account information by posting invoices into the Accounts system
·         Reconciles financial discrepancies by collecting and analyzing account information by ensuring reconciliations are done
·         Secures financial information by completing data base backups.
·         Reconciles investment statement on a monthly basis
·         Reconciles petty cash on a monthly basis
·         Tracks accounts receivables from the project
·         Prepares payments by verifying documentation, and prepares disbursements by writing out cheques for Longonot, Mwangaza and Kingdom Gardens.
·         Collects revenue payments with respect to the Project from clients either in cash or cheque and receipts for this.
·         Carries out reconciliations on the Project Account both at the bank and within the accounts system
·         Maintains customer confidence and protects operations by keeping financial information confidential.
·         Maintains accounting ledgers by posting account transactions
·         Verifies account by reconciling statements and transactions
·         Prepares special financial reports by collecting, analyzing, and summarizing account information
·         Contributes to team effort by accomplishing related results as needed.
·         Receives, posts and accounts for revenue from the company
·         Distributes payroll cheques to the bank and does payment transfers from one bank to other
·         Take up any other duties that may be allocated by management
Decision Making: Makes simple choices within the parameters of very well defined procedures.
Supervision Exercised: Supervises the Accounts Assistant
Qualifications / Competences
·         CPA Finalist plus 2 years relevant work experience
·         PC skills
·         Attention to detail
·         Good knowledge of accounting packages
·         Excellent work ethics
·         A team player
·         Good interpersonal skills
·         High integrity

Our client is in the Real Estate business and seeks to recruit highly motivated Sales & Marketing Executives (Residential)professionals.
Reports To: GM, Sales & Marketing
Function: Sales & Marketing
Location: Head Office, Nairobi, Kenya
Position Summary: Builds business by identifying and selling residential plots to prospective buyer; maintaining relationships with clients.
Duties and Responsibilities
·         Identifies business opportunities by identifying prospects and evaluating their position in the industry; researching and analyzing sales options.
·         Sells products by establishing contact and developing relationships with prospective customers.
·         Maintains relationships with clients by providing support, information, and guidance; researching and recommending new opportunities
·         Identifies product improvements or new products by remaining current on industry trends, market activities, and competitors
·         Maintains quality service by establishing and enforcing the Company standards
·         Organizing sales visits; demonstrates and presents company products
·         Identifies business opportunities by identifying prospects and evaluating their position in the industry; researching and analyzing sales options and responding to customer queries.
·         Preparation of Daily Work Plan and Weekly Sales Reports
Decision Making: Makes simple choices within the parameters of very well-defined procedures.
Supervision Exercised: No supervisory responsibility.
Qualifications / Competences
·         Diploma in Marketing
·         Good communication and customer service skills
·         Good standard of Grammar (written and verbal)
·         Attention to detail
·         Good Presentation Skills, Client Relationships, Emphasizing Excellence, Energy Level, Negotiation, Prospecting Skills, Meeting Sales Goals, Creativity, Sales Planning, Independence, Motivation for Sales
·         The ability and desire for a sales job with a confident and determined approach.
·         Highly self-motivated and ambitious in achieving goals.
·         Team Player team and able to perform well independently.
·         Ability to thrive in the competitive markets.
·         Work experience in a Customer facing role
·         Ability to meet tight deadlines
·         Contributes to team success – actively participates as a member of the team to ensure the team moves towards the completion of its goals.


Our client is in the Real Estate business and seeks to recruit a Finance Manager
Reports To: Executive Chairman
Function: Finance
Location: Head Office, Nairobi, Kenya
Position Summary: To ensure best practice in financial management of the organization in order to maximize efficiency and growth.
Leadership: With the Executive Chairman, develops annual and long-range plans to support and advance the Company’s goals.
Financial Management
·         Responsible for the overall good maintenance of accountings books and systems ensures compliance with organizational financial policy as well as statutory requirements for Resorts and Cities and the subsidiary companies.
·         Prepares timely and accurate monthly financial statements (Balance Sheet, Statements of Cash Flow, P & L budget vs. Actual and a Management Report)
·         Develop and document financial policy and budgeting policies and procedures and disseminate the same among the relevant staff
·         In consultation with the Executive Chairman, maintains and operates bank accounts of the company so as to ensure efficient management of the company’s financial resources
·         In consultation with the Executive Chairman and heads of departments, will be responsible for the preparation and maintenance of the Company’s financial forecasts; annual budgets, annual budget variance and the Business Plan
·         Manages cash flow including short term investments
·         Ensures maintenance of effective internal controls to safeguard assets and assure reliability of financial statements
·         Co-ordinates and works with the Procurement Manage in negotiating with suppliers’ suitable payment terms
·         Track company expenditures for fixed assets in comparison to the capital budget, ensuring a system is in place to monitor and control fixed assets
·         Prepares for and manages the annual audit process with the external auditors
·         Maintain contract file for consultants and service providers and ensures payments to them match contracted amounts.
·         Manages the banking relationships, including any transition to a new bank
·         Prepares annual tax filings for the company as required by KRA
·         To do any other duties that may be allocated by management.
Payroll: Oversees and supervises the preparation, review and approval of the payroll and ensure compliance with the statutory payments as per deadline i.e. – KRA / NSSF / NHIF
Administration and Human Resources: Custodian of the Human Resource strategy and policies.
Other: Any other duties that may be allocated by management
Additional Information
i. Context/Environment
The job operates in a very competitive real estate market, with the head office in Nairobi and the site construction offices in Naivasha and Makuyu.
ii. Knowledge, Skills & Experience
·         Bachelor’s degree in relevant field – B.com; CPA (K) with at least 6 years relevant work experience
·         Excellent writing and communication skills
·         Strong interpersonal skills, discretion, diplomacy and judgment
·         Strong teamwork, positive and proactive
·         Flexible attitude
·         Ability to take complete ownership of responsibilities, a sense of humor
·         Ability to work under pressure and time constraints as well as handle a number of tasks simultaneously
ii. Key Success Factors
·         Cost control within approved budget
·         Zero complaints on the payroll
·         Sound business decisions based on the accounting reports availed
·         Good planning management of the cash flow
·         Company is Statutory compliant
·         Monthly account on time
·         A motivated team
iv. Working Relationships
Internal – Interact and cooperate with all departments
External – All service providers


Our client is in the Real Estate business and seeks to recruit an Executive Assistant to The Chairman
Reports To: Executive Chairman
Function: Executive Assistant
Location: Head Office, Nairobi, Kenya
Position Summary: To provide an efficient and responsive administrative, organizational, and logistical service to the Executive Chairman helping him manage and prioritize his time.
Principal Accountabilities:
·         To provide a comprehensive secretarial and administration service to the Executive Chairman across the range of his work.
·         To develop, maintain and review administration systems to achieve maximum efficiency.
·         To maintain and organise the Executive Chairman’s diary, filing system and all other relevant areas as necessary.
·         To support the Executive Chairman in his projects, proposals, etc. through research, consultation, team-management

·         To draft letters, speeches, articles, briefings, and project proposals as requested by the Executive Chairman.
·         To professionally represent the organisation at sector networking events
·         To facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also by arranging refreshments, seating and taking minutes if required to do so.
·         To co-ordinate staff/Board and meetings
·         Schedule on behalf of the Executive Chairman, meetings between him and his direct reports and the committees and groups to which the Executive Chairman is a member.
·         To respond to Board members and other stakeholder queries in a timely and professional manner, both orally and in writing.
·         To co-ordinate all senior management and Board member travel arrangements
·         To compile Board papers and ensure they are sent in good time for meetings. To circulate reports, minutes and agendas for Board and Sub-committee meetings. To liaise with the Board Members on various matters as required.
·         To be responsible for receiving enquiries and providing an effective referral service to service users.
·         To maintain the complaints file and ensure all complaints are responded to within target timescales.
·         To maintain and continuously keep up to date all mailing lists for the company and its projects
·         To ensure the effective management and update of all relevant databases.
·         To liaise positively and professionally with colleagues and visitors;
·         Commit to working proactively to support both the team and project output;
·         To be amiable, professional and approachable at all times.
·         Any other duties commensurate with the accountabilities of the post.


Our client is in the Real Estate business and seeks to recruit a Driver.
Reports To: GM – Sales & Marketing
Function: Sales & Marketing
Location: Head Office, Nairobi, Kenya
Position Summary: To transport clients and staff as may be required.
Duties and Responsibilities
·         To facilitate picking up and delivering customers to the destination
·         Taking the fastest and safest route, driving safely at all times and ensuring safety of passengers and other road users and the assigned vehicle.
·         Helping to load and unload the vehicle
·         Ensures cleanliness of assigned vehicle at all times when in use or otherwise and that the vehicle is in good condition before use
·         Ensures vehicle(s) is safe transportation for clients and staff to and from various destinations and also assist clients on entry and exit from vehicles as necessary
·         To carry out period checks on the assigned vehicle to determine maintenance needs and to report accordingly and on time.
·         Plan Route and requirements by studying schedule or ad-hoc requests by the Office
·         Prepare deliveries to the site
·         To keep up to date vehicle mileage log – by signing in and out
·         Prepare and ensure safety and proper parking of all vehicle at all time
·         Running errands for Directors
·         To do any other duties that may be allocated by management


Our client is in the Real Estate business and seeks to recruit a Procurement Manager.
Reports To: General Manager – Operations & Administration
Function: Procurement
Location: Head Office, Nairobi, Kenya
Purpose Statement: Planning, organizing and supervising the comprehensive procurement of the company. Negotiate contracts, purchase required goods, and keep accurate records of transactions, trends, and performance with vendor.
Principal Accountabilities:
·         Administer contracts for vendor performance / compliance within established limited (e.g. prepare specifications, recommend vendors, conducting vendors meetings etc.) for purpose of securing items and/or services within budget and in compliance with regulatory requirements
·         Maintains procurement information, files and records (e.g. Purpose orders, vender files etc.) for purpose of ensuring the availability of documentation and compliance with established policies.
·         Oversees required procurement processes e.g. orders, work orders and requisition for supplies, equipment, supplies equipment and services etc.
·         Procurement related information, (e.g. tabulations, requisitions, product specifications, statements of work, performance terms, contracts etc.) is kept current for the purpose of information an authorizing for action.
·         Obtain competitive quotations for Company requirements and ensure that the best product is sourced and purchased, using suppliers that have competitive pricing, value and quality
·         Manage the database of active local contracts with suppliers
·         Ensure Procurement Manual is current
·         Adhere to quality procedures and standards and oversee purchasing administration such that all Company policies and standards are upheld
·         Work with the Finance Manager to draft the annual budget
·         Maintain a record of commitments for all budgets and ensure that the relevant senior managers are constantly informed of updates
·         Ensure a comprehensive system for allocating and reconciling purchase orders
·         Manage relationships with Company suppliers and report on their performance; building strong working relationships both internally and with key suppliers
·         Manage employee relations, recruiting Team Members as required, and follow the appraisal procedures for Team Members
·         Supervise the operation of the stores and logistics of materials movement; uphold company health and safety, quality assurance and control procedures, make improvements to the level of control, compile accurate stock records, and maintain proper records of requisition and replenishment transactions
·         Monitor all areas of purchasing including contracts, leases and nominations
·         Understanding and keeping up with new trends and regulations in the business
·         Prepare the month end accounts/ reports in an accurate and timely manner
·         Any other duties that may be allocated by management
Additional Information
i. Context / Environment
The job operates in a very competitive real estate market, with the head office in Nairobi and the site construction office in Naivasha.
ii. Knowledge, Skills & Experience
·         A higher Diploma in Construction with at least 5 years related work experience
·         Planning and managing projects
·         Purchasing and financial management
·         Problem solving
·         Communicating with diverse groups
·         Meeting deadlines and schedules
·         Working as part of a team
·         Flexible to changing conditions
·         Working with multiple projects
·         Dealing with frequent interruptions and changing priorities
·         Maintain confidentiality
·         Competent negotiator and influencer
·         Establishes effective relationships with internal and external clients
iii. Key Success Factors
·         Cost control within approved budget
·         Sound business decisions based on the materials and services
·         No downtime experienced on project due to delay in materials
·         Deliver
·         A motivated team
iv. Working Relationships
Internal – Interact and cooperate with all departments. General Manager and MD and Finance & Admn. Manager on decision making
External – All service providers


Our client is in the Real Estate business and seeks to recruit an ICT Officer.
Department: Operations & Administration
Position Reports To (Title):General Manager – Operations and Administration
Position Summary: Provide basic hardware, software, and application support for our staff that may be in multiple locations and /or complex technical environment including specialized technologies or systems that must interface with network.
Duties and Responsibilities
·         Provide professional customer service support and call closure
·         Proper paperwork and communication internal and external to the organization
·         Troubleshoot, repair and maintain printers computers and laptops
·         Troubleshoots and repairs printer hardware and associated accessories
·         Upgrades components and peripherals in computer hardware
·         Configures and optimizes computer system
·         Install various operating system and application software
·         Maintains required documentation
·         Researches problems and investigates new software products
·         Install and configures a wide variety of software on clients computers
·         Maintain and administer clients LAN
·         Provide users with appropriate support and advice
·         Managing crisis situations, which may involve complex technical hardware or software problems
·         Keeping up to date with the latest technologies
·         Other technical assistance duties as assigned
·         Must be a team player
·         Backup application and user data
·         Install and manage PCs antivirus
·         Coordinate procurement of ICT related equipment
·         Support website and social media platforms
·         Manage ERP, Domain, emails, & websites
·         Manage Users username, profiles, & password
·         Add, Remove and manage users in windows server domain
·         Managing users email and outlook configuration
·         Attend ICT meetings
·         Coordinate with sales, marketing ,GM, & Procurement office
·         To do any other duties that may be allocated by management
·         Monitor statistics:-websites, internet, Google
Decision Making: Makes simple choices within the parameters of very well defined procedures.
Supervision Exercised: Maintenance and upgrades on ICT infrastructure in designated work area by external party.
Qualifications / Competences
·         Diploma or Degree information Technology or equivalent and some relevant technical training
·         Knowledge in troubleshooting and repairing computers and printers.
·         Understand of computer procedures and standards, desktop and network configurations.
·         Understand of windows XP, Vista and 7, including office 2003,2007 and 2010.
·         Understand and maintains windows domain controller environment.
·         Excellent troubleshooting and problem solving skills
·         Excellent customer relation skills
·         Excellent team player
·         Ability to anticipate and manage change
·         A+,N+ and CCNA certification are added advantage
·         A good understanding of other IT skills including website maintenance will be added advantage
If you meet the above requirements and have a passion for Real Estate and a ‘Can Do’ attitude, send your CV in MS Word Format to peter@talentsource.co.ke

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