Internal Audit Assistant
(JOB REF: KYEB HR/05/2017-18)
Duties and responsibilities
Minimum Requirements
Duties and Responsibilities
Minimum Requirements:
Duties and responsibilities
Minimum requirements
Duties and responsibilities will
include:
Minimum Requirements
(JOB REF: KYEB HR/05/2017-18)
The Audit Assistant will report and
work closely with work closely with Internal Auditor.
Duties and responsibilities
·
Assist in the preparation of work
plans including risk assessment and audit programs for assurance and/or
consulting engagements.
·
Assist in assessing the reliability
and effective use of internal controls and assist in reviewing existing
administrative systems, policies and procedures.
·
Conduct discussions of preliminary
nature with heads of operations audited.
·
Conduct in accordance with Institute
of Internal Auditing (IIA) standards and as guided by Head of internal Audit
financial, operational and compliance audits.
·
Obtain required information directly
or indirectly through examination of records or interviews with staff.
·
Check and verify accounting books and
records to ensure they are in conformity with relevant accounting standards,
regulations and Board’s policies.
·
Verify and inspect accounts
receivable and payable ledgers and general ledger for its accuracy.
·
Verify and assess existence and
safeguarding of Board’s assets.
·
Inspect and assess, budgets,
Cashbooks, payroll, imprests, balance sheets and other related financial
statements and records.
·
Check, inspect reconciliation of bank
deposits and payments with cashbook.
·
Inspect and assess Board’s registers’
and related records.
·
Prepare working papers documenting
adequately work performed and compile detailed audit files.
·
Draft segments of the reports and
communications on the results of work performed, for review by the Head of the
internal auditor or the auditor.
Minimum Requirements
·
Bachelor of Commerce accounting
option/Finance or equivalent degree or CPAII.
·
2 years relevant work experience
·
Exposure in public sector and GOK
regulations is an added advantage.
·
Must be proficient in Microsoft
Office Suite of Packages
Procurement Assistant
(JOB REF: KYEB HR/04/2017-18)
Duties and Responsibilities
The Procurement Assistant will report
to the Procurement Officer. Duties and responsibilities include:-
·
Making requisition, reporting
shortages and losses;
·
Preparing Local Purchase Orders
(LPOs);
·
Cash/LPO procuring and proper
storage;
·
Stock-taking and disposal of
unserviceable and obsolete stores;
·
Generating procurement reports in
line with PPOA 2015;
·
Scrutinizing all requisitions;
·
Identification of shortages and
losses and making appropriate recommendations;
·
Maintaining database of approved
sources of supply, and research into new and alternative sources;
·
Receiving all the tender applications
and compiling them for the procurement/Evaluation/Tender Committees;
·
Assist in preparation of procurement
plan and implementation of the same in line with the approved budget.
Minimum Requirements:
·
A Diploma in Supplies Chain
Management or Economics/ Commerce /Business Administration;
·
Any relevant and equivalent
qualification from a recognized Institution with a
·
Diploma in Supplies Chain Management
from a recognized Institution;
·
Membership to Kenya Institute of
Supplies Management (KISM) or its equivalent
·
2 years relevant work experience.
·
Computer Application skills. Must be
proficient in Microsoft Office Suite
Production Manager
(JOB REF: KYEB HR/02/2017-18)
An officer at this level will head
the Production department and will report to the Chief Executive Officer.
Duties and responsibilities
·
This position needs someone who
understands publishing both in print and electronic (Online)
·
An expert in publishing who has handled
pre-press works and has a good understanding of the process.
·
Guide, process, and output
high-quality artworks.
·
Preparing and presenting proposals
and ideas to the Board and external clients
Minimum requirements
·
University degree in design and
further qualification in management
·
Minimum of Seven relevant experiences
in design and production management
·
Ability to handle multiple publishing
assignments at the same time
·
Hands on knowledge of the
printing/publishing industry including printing management, sourcing of quality
printers and determining of appropriate costs
·
Good Knowledge of emerging
technologies in publishing
·
Experience in working to agreed
targets and deadlines
·
An expert with leadership skills and
one prepared to work extra hours to beat deadlines.
·
Must have an eye for detail plus
proficiency in Adobe Creative Suite and other publishing.
Finance Manager
(JOB REF: KYEB HR/01/2017-18)
An officer at this level will head
the Finance department and will report to the Chief Executive Officer.
Duties and responsibilities will
include:
·
Developing financial management
policies and procedures for the Board and ensuring their implementation
·
Developing the finance strategy for
the Board and ensuring its implementation
·
Setting targets for the finance department
and may occasionally be required to undertake ad hoc assignments relating to
accounting services;
·
Ensure Tax compliance and timely
submission of statutory returns;
·
Preparing periodical financial
reports and ensuring management information is accurate, adequate and reliable
for decision making.
·
Preparing quarterly expenditure
forecast as a basis for discussions with the Treasury for release of funds;
·
Coordinating and analyzing Medium
Term Expenditure Framework (MTEF) Budget;
·
Preparing annual statutory accounts
and manage statutory audits as well as implement the agreed upon internal and
external audit recommendations;
·
Coordinating budget preparation and
developing;
·
Team leader in financial resource
allocation;
·
Managing staff in the department
including performance appraisal, assigning of tasks and guidance to achieve
desired results;
·
Responding to Audit Queries in
consultation with CEO and head of the department.
Minimum Requirements
·
Be in possession of a Bachelor of
Commerce/Business Administration or a related degree;
·
Be a holder of CPA (K) or equivalent
professional qualification;
·
A Masters degree in any of the
following areas: Business Administration (Finance/ Accounting), MSc. in Finance
or equivalent from a recognized institution will be an added advantage;
·
At least 10 years of overall
professional experience with 6 of them in broad financial and operations
management experience
·
Registered member of Institute of
Certified Public Accountants of Kenya (ICPAK) or any other relevant
professional body in good standing.
·
Demonstrated outstanding professional
competence as reflected in work performance and results.
·
Demonstrate knowledge of IFRS, IAS,
and IPAS;
·
Must be proficient in Microsoft
Office Suite of Packages.
How to Apply
Interested and qualified persons are
requested to submit their applications indicating their current salary together
with detailed Curriculum vitae, copies of academic and professional
certificates and testimonials.
Applicants MUST also attach clearance
certificates from the following bodies:
·
Kenya Revenue Authority.
·
Directorate of Criminal
Investigation.
·
Higher Education Loans Board.
·
Ethics and Anti-Corruption Commission
and Credit Reference Bureau.
Applications in sealed envelope
clearly marked at the top “Application for the position of……” and mailed OR
delivered to:
The Chief Executive Officer
Kenya Yearbook Editorial Board,
NHIF, Building 4th Floor
P.O Box 34035 00100
Nairobi
And be received on or before 13th
March, 2018. Kenya Yearbook Editorial Board is an equal opportunity employer.
Canvassing of any form will lead to
automatic disqualification. Qualified candidates irrespective of their gender,
race, culture, religion or disability are encouraged to apply.
Only shortlisted candidates will be
contacted.