Front Office Job
Vacancy
Duties and Responsibilities
·
Manage Colnet Ltd reception area: Ensure
that the reception is spotless, manage the switchboard effectively, respond to
general enquiries and attend politely to walk in visitors, receive incoming
calls in a polite manner and forward to relevant extensions/take messages for
those absent.
·
Receive and respond to all inquiries
made at the reception by providing directions, instructions, promotional
materials, or other general information or referring such inquiries to the
appropriate persons.
·
Handle all incoming and outgoing mail
functions; including recording of all incoming mail, preparing outgoing mail ,
organize courier deliveries and coordinating cheque dispatches.
·
Ensure that the telephones, water and
sanitation facilities are well maintained.
·
Develop and implement an effective
filing system for administration tasks in the docket. Maintain conference
room/boardroom bookings for meetings and ensure meeting requirements are met.
Prepare and process payment memos for administration services offered.
·
Ensure that bills, invoices,
receipts, statements, delivery notes and other financial requirements are in
order.
·
Perform basic bookkeeping, filing,
and other clerical duties such as photocopying, drafting correspondence, etc.
·
Contribute to team effort by
accomplishing related results as allocated from time to time Maintain office
security by following safety procedures.
Required Qualifications, Experience
And Competencies
·
Recent Graduate in Front Office/
Customer Service/ Business Administration or related field.
·
Proficiency in Microsoft Office Suite
(Word, Access, Excel, PowerPoint, Internet)
·
Strong written and oral communication
skills .
·
Demonstrated ability to work
independently and as a team Knowledge of basic book keeping, telephone system
and office management.
·
High degree of discretion in dealing with
confidential information customer service orientation, professional attitude
Problem-solving skills Multitasking and time-management skills, with the
ability to prioritize tasks Excellent organizational skills and multitasking
abilities
How to Apply:
Interested and qualified candidates
are requested to submit their CV to hresource@colnet.co.ke