Job Title: Executive
Administrative Assistant
Tatu City Kenya
Nova Pioneer is looking for an
exceptional Executive Assistant to provide high-level administrative support to
the organisation’s MD and Directors.
The Executive Assistant position is
an exciting opportunity for an innovative and well-organized individual to
assist our Leadership team in the smooth running of Nova Pioneer in Kenya.
The Executive Assistant will split
his/her time between the MD and Kenya-based leadership. This is an opportunity
to be a part of an innovative network of schools that is developing generations
of innovators and leaders who shape the African Century.
About Nova Pioneer: Imagine a world in which every young person across Africa
attends a school that truly sets them up for success in the 21st century. A
school that cares about individual students and allows them to explore the
world around them. A school that focuses more on developing skills than on
memorizing content.
At Nova Pioneer, we have done more
than just imagine this future, we are bringing it to life. Nova Pioneer is a
pan-African, independent network of schools offering high quality, accessible
education from pre-primary through secondary school.
Nova Pioneer uses a unique,
inquiry-based learning approach that encourages students to ask “why” instead
of telling them the “what”. It allows them to form their own thinking through
exploration, investigation, and collaboration.
Learn more about our learning
approach on our website.
Nova Pioneer currently has 6 schools
in South Africa and Kenya with a vision to launch 100 schools and reach tens of
thousands of students across the African continent in the next decade.
To learn more visit www.novapioneer.com.
About the Role
Key responsibilities for the role
include:
·
Maintain the MD’s Google calendar,
scheduling meetings, calls, virtual/teleconferences, and attend to meeting
logistics so that meetings are started on time with full participation
·
Communicate with internal and
external stakeholders telephonically, in person and in writing through the
drafting of letters, memorandums, reports, and emails
·
Coordinate travel and accommodation
for the MD and Directors
·
Handling petty cash
·
Facilitate logistical arrangements for
weekly, monthly and quarterly meetings
·
Provide administrative services and
take minutes for various meetings when required
·
Follow up and liaise with the MD’s
direct reports on strategic and operational matters
·
Receive guests and/or visitors for
the MD and Directors as well as any other visitors in the network office
·
Assist in managing Board Member
communications and meetings
·
Draw up relevant documents in
preparation for meetings and engagements
·
Run some personal errands and admin
for the MD
·
In addition to these typical duties,
may perform other duties as assigned and require
About You
Skills and Qualifications Required:
·
A bachelor’s degree or a Certificate
in Office Administration/Management would be advantageous
·
You have 5+ years as an Executive
Assistant, preferably to a MD of an established startup or large company
·
You are experienced and proficiency
with the Google software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as
well as Microsoft Office (Word, Excel, Powerpoint)
·
You have excellent organizational,
planning and time management skills – you are able to handle many moving parts
while maintaining high standards of excellence
·
You demonstrate capacity to analyze
complex situations and solve problems
·
You are a great communicator. You are
able to provide a clear and effective written and verbal communication to the
leadership team
·
You have an exceptional ability to
think strategically and yet you sweat the small stuff—people see you as
unusually detail-oriented and conscientious
·
You have the ability to exercise
discretion in handling sensitive matters
·
You have a flexible and adaptable
approach to work
·
You are proactive and have an
enthusiastic approach to work
·
You are excited about our
organizational culture—and in particular, you are fired up to challenge
yourself by embracing mutual vulnerability and a firehose of feedback
How to Apply:
Does working at Nova Pioneer excite
you?
If so, then apply Here:
To apply, please complete the form on
the right hand side of this page.
We cannot process applications that
are emailed to us.
Please note: Where a copy of your resume is required, copying and
pasting from a formatted document e.g. Microsoft Word may not result in the
formatting transferring correctly to the final resume. You are encouraged to
attach your resume in Microsoft Word® or PDF format to protect formatting.
Applications for this role will close
on 14 February 2018. All applications will be reviewed and applicants notified
of next steps within a week after this closing date. There are a series of
stages in the Nova Pioneer interview process and candidates will be moved
forward in the process depending on their success in the previous stage.
The process is as follows:
·
Phone interview: a short conversation
to understand your skills and experience a little better.
·
Practical demonstration of what you
can do: you will complete a written task or a demonstration related to the role
you are applying for. Teachers participate in a half-day selection day at one
of our campuses as well as deliver a lesson to a class.
·
In-person interviews: at this point
you will visit one of our schools to meet the team and participate in a series
of in-person interviews.
·
Final interview: you’ll have a final
conversation with the hiring manager before decisions are made.
Working at Nova Pioneer
Nova Pioneer is a place where our
people experience tremendous growth, fast! We invest heavily in the growth of
our people because it leads to greater mastery in both us and our students.
“Novaneers” work harder and work longer hours than most schools but as a
result, the growth they experience is extraordinary.
We offer consistent and ongoing
personal development and provide clear career pathways that ensure that our
people are always achieving their personal and professional best. Nova Pioneer
has a highly energetic, entrepreneurial environment where our people get to
bring their creative and innovative ideas to life.
We look for people who are flexible
and who are able to adapt and respond quickly to adversity with a positive,
can-do attitude (there are no problems, only solutions!). We welcome challenges
and roll with the punches because it makes us, and our students, better.
There is no problem too big for us!
We work hard but we also have a lot of fun together. We bring infectious energy
and enthusiasm to everything we do because joy fuels the hardest work and
learning. Read more about our culture principles here.
