Associate Finance & Budget Officer
The United Nations Office at Nairobi
(UNON) is the UN headquarters in Africa and the respective office of the
Secretary-General.
This post is located in Budget and
Financial Management Service (BFMS)in the Division of Administrative Services,
UNON. Under the direct supervision of Section or Unit Chief in BFMS, the
incumbent shall be responsible for the following duties:
Responsibilities
Medium Term Planning
·
Reviews, analyses and finalizes the
preparation of the medium-term plan and its revisions on the basis of
departmental submissions, taking into account recommendations and decisions of
specialized intergovernmental bodies.
·
Provides advice and support to
relevant intergovernmental and expert bodies in their review of the medium-term
plan and its revisions.
·
Ensures legislative mandates are
accurately translated into programme budgets.
Budget Preparation
·
Reviews, analyses and assists in the
finalization of cost estimates and budget proposals, in terms of staff and
non-staff requirements from:
·
Departments/offices at Headquarters
and in the field, including programmatic aspects;
smaller-sized peacekeeping operations; ensure compliance with the medium-term plan and other legislative mandates.
smaller-sized peacekeeping operations; ensure compliance with the medium-term plan and other legislative mandates.
·
Assists managers in the elaboration
of resource requirements for budget submissions.
·
Provides support to relevant
intergovernmental and expert bodies in their budget review.
·
Prepares budget requirements for
activities funded from extra-budgetary resources including preparation and
presentation of rate cards and budgets vis-Ã -vis relevant governance bodies.
·
Prepares forecast of revenue and cost
plans as well as cash flow projections.
Budget Administration
·
Prepares allotments, including
redeployment of funds when necessary, ensuring appropriate expenditures.
·
Monitors budget implementation and
recommends reallocation of funds as necessary.
·
Monitors expenditures to ensure that
they remain within authorized levels.
·
Reviews requisitions for goods and
services to ensure:
that the requirement is in line with approved budget ;
availability of funds;
that the requirement is in line with approved budget ;
availability of funds;
·
Administers and monitors
extra-budgetary resources, including review of agreements and cost plans,
ensuring compliance with regulations and rules and established policies and
procedures.
·
Assists in the preparation of budget
performance submissions.
·
Reviews and assists in finalization
of budget performance reports, analyzing variances between approved budgets and
actual expenditures.
·
Assists in providing substantive
support to governance bodies.
General
·
Keeps up-to-date on
documents/reports/guidelines that have a bearing on matters related to
programme and/or peacekeeping budgets, ensuring compliance with
intergovernmental recommendations and decisions as well as with United Nations
policies and procedures;
·
Manages and follow up on outstanding
receivable billing under UNON.
·
Prepares, executes and monitors cost
recovery in relation to UNON’s extra-budgetary resources.
·
Administers the staffing table for UNON
in line with the authorized staffing levels.
·
Performs other related duties, as
assigned.
How to Apply
Logistics Programme Management Officer
The United
Nations Human Settlements Programme, UN-Habitat, is the United Nations agency
for housing and human settlements.
It is mandated
by the UN General Assembly to promote socially and environmentally sustainable
towns and cities with the goal of providing adequate shelter for all. This post
is located in the Programme Division, Nairobi, Kenya.
Responsibilities
·
Programme Development and
Implementation:
·
Participates in the development,
implementation and evaluation of programmes/projects, including providing
technical and coordination support of integrated projects for the Agency to
enhance quality and synergy,
·
Establishing and managing flexible
teams to provide inputs to larger scale proposals.
·
Researches, analyzes and presents
information gathered from diverse sources. Provide and facilitate forums for
exchange of ideas and collaboration on project design within the agency to
enhance quality and synergy. Liaises between the Programme Division and other
areas of the Organisation in supporting the development of project/programme
partnerships with UN agencies and donors.
·
Supports the implementation of the
knowledge management strategy of UN-Habitat in close collaboration with
regional offices and thematic branches.
Programme
Support:
·
Prepares various written outputs and
reports, e.g. draft background papers, analysis, sections of reports and
studies, inputs to publications, etc. related to sustainable urbanization.
·
Provides substantive support to
consultative and other meetings, identifying participants, preparation of
documents and presentations, etc.
·
Participates in missions, including
provision of guidance including preparation of briefings, talking points and
other necessary programmatic documentation prior to missions and make necessary
follow up as required.
·
Performs other duties as required.
How to Apply
Programme Management Officer
The United Nations Environment (UNEP)
is the United Nations systems designated entity for addressing environmental
issues at the global and regional level.
Responsibilities
·
Plan and co-ordinate the promotion of
design and implementation of environmental awareness, education and training
programmes within the scope of UN Environment’s mandate and thematic
sub-programmes.
·
Contribute to the UN Environment’s
overall strategy for, and implementation of youth engagement through the
thematic sub-programmes including through fund-raising efforts to implement the
Unit’s programmes.
·
Supervise other professionals and
support staff, and direct participants and partners during training and
outreach events.
·
Manage continuous awareness raising
and information on topical EETU developments and demand driven activities in
this field.
·
Arrange for promotion, development,
production and dissemination of inter-active environmental learning/training
tools.
·
Manage and co-ordinate all actions
required for the effective day-to-day functioning of EETU related work within
UN Environment.
How to Apply
Finance & Budget Officer
The United Nations Environment (UNEP)
is the United Nations systems designated entity for addressing environmental
issues at the global and regional level.
Responsibilities
·
Manage the invoicing and receipts of
UNEP’s contributions and their allocations to appropriate funds, programmes and
projects for all sources of UNEP’s funding and for UNEP administered MEAs in
line with the decisions of their respective governing bodies:
·
Effective and timely processing of
pledges, preparation of invoices and receipts, management of unidentified
deposits and outstanding receivables.
·
Reconciliation with bank and
accounting systems, timely reporting and consultations with the relevant
offices.
·
Manage corporate-level extrabudgetary
resources:
·
Strategic cooperation agreements,
specific donor trust funds and calls for proposals.
·
Prepare recommendations for
allocations and re-allocations, track expenditure and status of implementation
and prepare reports to donors.
·
Provide timely, accurate, relevant
and easily available information on contributions to internal and external
clients including senior management, staff, member states and general public.
·
Provide reliable estimations and
trend analysis, identify relevant statistics, analyse and provide regular and
ad hoc reports.
·
Provide guidance in development and
improvement of Contributions Management Tool (CMT) database to track and
analyze Environment Fund and Extra budgetary contributions for internal and
external use:
·
Ensure data entry into the management
tools in a timely and accurate manner, review and certify records in the CMT.
Review and check data to ensure that it is in compliance with the UN and UNEP
regulations, rules and standards.
·
Manage the team working on
contributions including preparation of the work plans individually and
collectively as well as the staff’s performance assessment.
·
Perform any other relevant duties.
How to Apply