Receptionist
Provide visitor management
assistance, general administrative, and communication duties
Duties
Receptionist
·
Serve visitors by greeting,
welcoming, directing and announcing them appropriately
·
Answer, screen and forward any
incoming phone calls while providing basic information when needed
·
Receive and sort daily
mail/deliveries/couriers
·
Maintain security by following
procedures and controlling access via the reception desk (monitor logbook,
issue visitor badges)
·
Update appointment calendars and
schedule meetings/appointments
·
Perform other clerical receptionist
duties such as filing, photocopying, collating, faxing etc.
Administrative tasks
·
Coordinate travel arrangements
·
Submit and reconcile expense reports
·
Liaise with executive and senior
administrative assistants to handle requests and queries from senior managers
Communication
·
Facilitate effective internal
communications
·
Assist in the preparation of reports
and presentations
·
Coordinates use of the phone notification
system for the purpose of ensuring accurate and timely communications as needed
·
Performs other duties as assigned
Requirements
·
0-2 years of office support and
administrative functions
·
Experience working within an
international environment and handling international preferred
·
Experienced with Microsoft Excel,
Word and PowerPoint required. Familiarity with USAID and other international
donor regulations a plus.
·
English required. Proficiency in
Swahili language a plus
How to Apply
All applications should be sent to kenyarecruit@ifes.org not later than 5pm, October 25, 2017.
All applications should be sent to kenyarecruit@ifes.org not later than 5pm, October 25, 2017.