Office Administrator
Reporting to the Director –
Administration, the job holder will often act as the Director’s first point of
contact with people from both inside and outside the University
Responsibilities
·
Serving as a point of contact and
answering employee questions.
·
Organizing, maintaining diaries and
making appointments of Administration Division.
·
Effectively arrange and coordinate
all activities/Errands in the office.
·
Setting appointments and arranging
meetings for the Director Administration.
·
Requisition of departmental
utilities.
·
Prepare and process payment
requisition for casuals in the HR department
·
Responding to incoming mails.
·
Creating and distributing documents
as per the divisional requirements.
·
Compiling various reports and
spreadsheets to ensure the Director is well prepared for meetings.
·
Orients new employees by providing
orientation information packets.
Qualifications
·
An undergraduate degree in Business
Administration, Business Studies or equivalent from an accredited university;
·
At least 3 years’ experience in
relevant administrative ;work
Personal Attributes &
Competencies
·
Proficiency in computer applications
·
Must be adept at problem-solving,
including being able to identify issues and resolve programs in a timely manner
·
Must possess strong interpersonal
skills
·
Must be able to communicate clearly,
both written and verbally.
·
Must be able to effectively read and
interpret information, present numerical data in a resourceful manner, and
skillfully gather and analyze information
·
Must be able to prioritize and plan
work activities as to use time efficiently
·
Must be organized, accurate,
thorough, and able to monitor work for quality.
·
Must be dependable, able to follow
instructions.
·
Must be able to improve performance
through management feedback
How to Apply
All other details such as key
responsibilities, minimum educational and professional qualifications as well
as desirable personal attributes and competencies can be found on our website
at www.usiu.ac.ke/jobs.
Incumbents will be expected to
continue upgrading their knowledge, skills, and abilities needed to keep
abreast of regulation/policy changes and trends in higher education.
If you have the requisite
qualifications and experience and want to work as a team member in a modern and
progressive institution where you can make a difference, please apply.
Interested applicants must provide a cover letter and a current CV, certified
copies of educational certificates and transcripts, names and addresses of
three referees, current salary and benefits, telephone and e-mail contacts to
the following address by Thursday, October 19, 2017.
Director of Administration,
United States International University – Africa
P.O. Box 14634-00800, Nairobi, Kenya
Email: jobs@usiu.ac.ke
www.usiu.ac.ke/jobs
USIU-Africa is an equal opportunity
employer.United States International University – Africa
P.O. Box 14634-00800, Nairobi, Kenya
Email: jobs@usiu.ac.ke
www.usiu.ac.ke/jobs
