Principal Internal Auditor (1post) IR9
Job Ref: KIRDI/HR/EC/08/17
The purpose of the job is to develop and implement risk
management and control framework in accordance with the international Auditing
standards to avert fraud, ensure compliance with set procedures and control for
prudent utilization of resources of the job:
Responsibilities:
·
Develop internal audit work plans in
conjunction with the Chief Internal Auditor after assessment of organizational
activities to ensure proper coordination for smooth operation of the division
·
Develop and implement sound audit
management systems in accordance with the international Auditing standards to
ensure proper auditing procedures and practices
·
Allocate duties and supervise audit
staff to ensure they meet the expected standards for quality and reliable audit
reports
·
Carry out training needs assessment
for audit staff by identified existing auditing skills gap to ensure they are
adequately addressed for achievement of the divisional goals
·
Prepare public investment reports in
conjunction with the Chief Internal Auditor through scrutiny of organizational
financial reports to ensure compliance with the public finance management Act.
·
Develop risk management audit
framework through identification of inherent risks to come up with mitigations
which will ensure the attainment of the organizational goals and objectives.
·
Verify receipts and payment to ensure
compliance with the set organizational regulations for accountability and
prudent utilization of resources.
·
Liaise with the external auditors in
conjunction with the finance department to ensure provision of the required
documentation for uninterrupted execution of the audit process.
·
Prepare public investment reports in
conjunction with the Chief Internal Auditor through scrutiny of organizational
financial reports to ensure compliance with the public finance management Act.
·
Develop risk management audit
framework through identification of inherent risks to come up with mitigations
which will ensure the attainment of the organizational goals and objectives.
·
Verify receipts and payment to ensure
compliance with the set organizational regulations for accountability and
prudent utilization of resources.
·
Liaise with the external auditors in
conjunction with the finance department to ensure provision of the required
documentation for uninterrupted execution of the audit process.
Qualifications
·
A minimum of Master’s degree in Business related
field from a recognized institution
·
Certified Public Accountants Kenya
(CPA-K)Association of Certified Chartered Accountants (part III)Certified
Internal Audit (CIA)
·
Registration with ICPAK or CISA
·
Strategic Management Course lasting
not less than 6 weeks from a recognized institution
·
Nine (9) years of work experience
with a minimum of three (3) years serving as a Senior Internal Auditor or a
comparable position in handling internal audit department in a public
institution or its equivalent
·
Budgeting and knowledge of relevant
legislations
·
Knowledge of professional standards
·
Knowledge of accounting and auditing
software packages
·
Good Leadership and Communication
skills
·
Good Interpersonal and Organizational
skills
·
Compliance with the provisions of the
chapter six of the Constitution of Kenya 2010.
Senior ICT Officer (1post)
IR8
Job Ref: KIRDI/HR/EC/07/17
The purpose of this job is to provide
leadership in the delivery of ICT (website, email, software and infrastructure)
to clients within and outside the institute by formulating and implementing ICT
policies, standards and strategies to ensure effectiveness and efficiency of
ICT related functions.
Responsibilities
·
Contribute in the formulation of
institutional strategy and policy in accordance with the set standards, such as
ICTA standards, to guide the implementation of ICT procedures, processes,
programs and use of ICT equipment.
·
Coordinate implementation of ICT
programs in accordance to the set standards, policies and strategies to ensure
efficiency of ICT operations.
·
Ensure consistency of ICT policies in
accordance with the set policies to ensure alignment of ICT goals with those of
Institute and compliance with regulations.
·
Guide the process of acquisition,
configuration, upgrading and deployment of software, hardware and ICT
infrastructure in accordance with the set standards to ensure effectiveness and
efficiency of ICT operations.
·
Oversee adoption of new ICT tool
(information system, software etc) through change management program to ensure
seamless adoption and continuous productivity.
·
Implement ICT programs in accordance
with the institutional ICT strategies so as to achieve Institutional ICT goals
and objectives.
·
Development and allocation of ICT
systems in accordance with the set standards-such as ICT Authority Standards
and policies to provide access to information for both research and
·
Carry out critical evaluation of
incidences (such as system failure) by performing situation analysis to ensure
effectiveness of operations within the institute.
·
Carry out training, nurturing and
mentoring of staff on ICT in accordance with the set guidelines to improve ICT
literacy level and productivity within the Institute.
·
Formulation of ICT work plan and budget
for allocation of financial and human resource to ICT activities in accordance
with
·
Institutional ICT strategy to achieve
efficiency in operations.
Qualifications
·
Master’s Degree in Computer Science or
Information Technology or any other related and equivalent qualifications from
a recognized Institution
·
Certification in network or systems
Administration or its equivalent
·
Demonstrated Professional competence
in systems analysis, design, program specifications, communication skills and
the ability to train and supervise staff.
·
Computer literacy
Project management
Project management
·
Compliance with Chapter six of the
constitution
·
Seven years of experience, three of
which must have been served in a senior management position
Communication Officer 1 (1post) IR 7
Job Ref: KIRDI/HR/EC/06/17
The purpose of this job is to
communicate the Institute’s programmes, policies and activities internally and
externally by developing and disseminating communication materials to enhance
the image of the Institute and create awareness on the institutes programmes
and activities
Responsibilities
·
Develop and implement annual Public
Relations and Communication Policy and Strategy for the institute by liaising
with stakeholders and reviewing existing policies and strategies to guide the
Communication framework hence improving the image of the Institute
·
Manage and coordinate the Institutes
media processes including press briefs, press releases and publications to be
disseminated to the public
·
Manage communication between the
Institute and its stakeholders through social media channels and the Institutes
website for effective and efficient information flow
·
Develop and manage a corporate
communication resource base by maintaining all publications both print and
electronic for use by stakeholders as well as for ensuring that institutional
memory is retained
·
Coordinate and manage interactive
public functions and events through participation in trade fairs, shows, open
days and exhibitions to promote and publicise activities of the institute
·
Develop and implement the Institute’s
Citizens Service Delivery Charter by reviewing on annual basis by liaising with
other
·
Departments, Divisions and Centres of
the Institute to ensure that the Institutes clients have accurate and up to
dated information on the services we offer and on their obligations
·
Prepare and manage the units Annual
Workplans and Budgets by planning for the activities to be carried out in the
year and reviewing them weekly, monthly and quarterly to ensure that all
planned for activities are implemented during the year
·
Develop and Implement branding and
communication guidelines for the Institute as a Vision 2030 Flagship Project,
by internalizing the branding and communication guidelines of the Vision 2030
Delivery Secretariat and incorporating them as required to enhance the National
Identification of KIRDI as a key contributor to the achievement of the Vision
as well as entrench the spirit and the culture of the Vision in all aspects of
the organization
·
Create awareness of the Institute’s
activities and programmes on a regular basis by developing communication
material and disseminating to relevant stakeholders through mass media to
enhance the corporate image of the Institute
·
Liaise with stakeholders on a regular
basis by acting as the first point of contact with the institute to provide the
relevant link with personnel or officers in the Institute
Qualifications
·
Excellent Written and oral
Communication skills
·
3 Years’ experience and have good
personal relations skills
·
Excellent organizational skills
·
Good Presentation skills
·
Compliance with Chapter Six (6) of
the Constitution
·
Bachelor’s Degree in Communication/Journalism/
Public Relations/ International relations or its equivalent from a recognized
institution;
OR
OR
·
Bachelor’s Degree in Social Sciences
and a Post-graduate Diploma in Communication/Journalism/ Public Relations/
International relations or its equivalent from a recognized institution
·
Advanced Computer Application skills;
·
Excellent Written and oral
Communication skills
·
3 Years’ experience and have good
personal relations skills
·
Excellent organizational skills
·
Good Presentation skills
·
Compliance with Chapter Six (6) of
the Constitution
Marketing Officer 1 IR7 (1post)
Job Ref: KIRDI/HR/CS/05/17
The purpose of this job is to assist
in implementation of the Institute’s annual marketing strategies by liaising
with internal stakeholders by collecting and organizing information for input
into the strategies that guide operations of the Unit for alignment with the
general focus of the Institute.
Responsibilities:
·
Assist in implementation of the
Institute’s annual marketing strategies by liaising with internal stakeholders
by collecting and organizing information for input into the strategies that
guide operations of the Unit for alignment with the general focus of the
Institute
·
Assist in implementation of the Units
annual marketing plan by providing input on marketing needs and current market
trends to ensure proper planning and attaining of set goals and targets.
·
Participate in marketing promotional
activities, exhibitions, and trade fairs to promote the Institutes products and
services.
·
Assist in development and review of
pricing strategies for the Institute by benchmarking with competing brands and
analyzing the market to ensure that products and services are appropriately
valued to promote customer satisfaction and ensure customer retention
·
Assist in research and analysis of
the market, competitor trends, demographics, and other information that affects
marketing strategies to provide insightful understanding of the market
environment to ensure that the Institutes products and services are in line
with market trends
·
Analyze research findings to guide
the Chief Marketing Officer regarding upcoming markets, new products and/or
services in order to develop effective strategies geared towards acquiring and
maintaining market niches.
·
Identify areas for improvement in
product and service offerings, sales tactics, marketing strategy, and
promotional activities through reviewing current product and service market
status and departmental operations to ensure that the Institutes products and
services are in line with the customer expectations
·
Adopt prescribed procedures to
undertake customer complaints handling by solving and escalating issues raised
in complaints for the purposes of promoting customer satisfaction.
·
Assist in identifying target markets
by analyzing market trends to ensure that the Institute offers its products and
services to the desired customer base.
·
Evaluate the effectiveness of
marketing activities through adoption of monitoring and evaluation strategies
to ensure that the Units activities are aligned with the overall goal of the organization
·
Conduct periodic capture and analysis
of client information through the use of available data capture instruments to
enable the Institution monitors, aligns, and realign its objectives with those
of the customer needs.
·
Liaise with internal and external
stakeholders to assist in the development of effective packaging and branding
strategies for the Institutes products and services.
·
Give input for creation of marketing
campaigns by liaising with Chief and Senior Marketing Officers to ensure campaigns
are effective and target the intended market.
Qualifications
·
Bachelor of Commerce degree
(marketing option) or its equivalent from a recognized Institution.
·
Diploma in Marketing or its
equivalent from a recognized Institution
·
Computer literacy, Statistical or
qualitative software packages and Presentation Skills.
·
Communication skills and
Interpersonal skills.
·
3 Years’ Experience in marketing
·
Compliance with chapter six (6) of
the constitution of Kenya 2010.
Personal Secretary (3 posts) IR7
Job Ref: KIRDI/HR/EC/04/17
Support the function of the Deputy
Director/Assistant Director by facilitating the flow of activities and
information within the Department and with other functions of the organization
(KIRDI)
Responsibilities:
·
Allocate duties and supervise to
Support Staff deployed in the division to ensure smooth flow of activities
within the Division, the Department
·
Receive, sort, print, dispatch
physical and electronic correspondence to the respective officers for action
and feedback
·
Draft routine responses to various
correspondences and draft letters for the Assistant Director’s signature
·
Scan, photocopy and print various
documents for onward transmission to relevant officers for action.
·
Prepare PowerPoint presentations for
Assistant Director
·
Receive, make and redirect calls both
internal and external for effective and efficient communication
·
Make requisitions for office
consumables for daily use and for facilitation of meetings and ensure that
office requirements are provided for in good time
·
Receive, attend to and redirect
clients’ enquiries and complaints to relevant divisions for assistance and
complaint resolution
·
Maintain and manage the office diary
to enable smooth running of the divisional activities
·
Make local and overseas travel and
accommodation arrangement in liaison with procurement office to ensure that the
Assistant Director is not inconvenienced
·
Prepare notices and agenda for
divisional meetings and distribute in good time to participants to enable them
prepare adequately for the meeting thus ensuring effective meeting
·
Supervise and guide support staff
assigned to the office to ensure and maintain cleanliness at all times as well
as efficient movement of documents from the office to the respective officers
for action.
·
Manage office protocol and etiquette
so as to maintain proper procedures and common purpose of the division
·
Manage security and integrity of
documents and office information to ensure confidentiality in the organization.
Qualifications
·
Bachelor’s Degree in Secretarial Studies/Bachelors
of Business /office management/social science or equivalent from a recognized
institution.
·
Stage III (KNEC) in Secretarial
Studies (Diploma Equivalent)
·
Ability to work under pressure,
Supervisory skills, Problem solving skills. Compliance with Chapter 6 of the
Constitution
·
Served as a Personal Secretary for a
minimum period of three (3) years or a similar position in a recognized
institution
Executive Secretary (1post) IR 9
Job Ref: KIRDI/HR/EC/03/17
Support the function of the office of
the Director/Chief Executive Officer and Top Management of KIRDI by
facilitating the smooth flow of work and information from and by the office of
the Director, between stakeholders, government agencies and staff with a view
to ensuring the mandate of KIRDI is achieved.
Responsibilities
·
Ensure efficient and effective
communication between the Director’s office, our parent Ministry, other
government agencies and the general public
·
Prepare logistical support to host
the many visitors and callers to Director’s office
·
Maintain etiquette and protocol in
the Director’s office
·
Receive, read, analyse, sort,
incoming mails, redirecting them and responding to the routine ones in the
Director’s Office
·
Draft communication for Director’s
signature
·
Follow up and coordinate with various
government departments for approvals/action items correspondences
·
Prepare office budget for smooth
running of the Director’s office
·
Plan and organize meetings, take down
minutes and circulate the same
·
Ensure harmony/effectiveness in
operations between the Director’s office and all the other functions of the Institute
·
Maintain Director’s diary/calendar of
activities and manage the schedule of meeting for the office.
·
Handle Director’s office petty cash
float and reconciliation of the same
·
Keep real-time stocks for the
Director’s office on all office consumables and ensure replenishment
·
Manage and facilitate effective
information flow to and from the Directors office – both internally and
externally.
·
Follow-up on action tasks for the
Director by other departments
·
Allocate and supervise duties to the
senior support staff to ensure smooth running of the Director’s office
·
Assign duties to the Director’s
driver to ensure Director is punctual for meetings and other important
assignments
·
Maintain proper and effective filing
system for security of correspondence and quick retrieval
·
Handle customer enquiries – physical,
telephone and emails in line with the service charter for enhanced customer
service leading to customer satisfaction
Qualifications
·
Bachelor’s degree in Secretarial
Studies, Business Administration/Social Sciences from a recognized
Institution
·
Stage III (KNEC) in Secretarial
Studies (Diploma Equivalent)
·
Must have attended an Executive
Secretarial Management Course from a recognized institution
·
Minimum Level of
academic/professional qualifications required to perform effectively in the
role
·
Professional competence in management
of secretarial/administration services
·
Communication and Interpersonal
skills
·
High level of organizational skills
and supervisory skills
·
Problem solving skills
·
Self-drive and initiative skills
·
Team building skills
·
High levels of intuition and
Integrity
·
Compliance with Chapter 6 of the
Constitution
·
Served as a Senior Personal Secretary
for a Minimum period of 10 years, three (3) of which much be at the level of Executive
Office.
Quality Assurance Officer I (1post) IR7
Job Ref: KIRDI/HR/CS/02/17
The purpose of this job is to
implement the Institute’s quality policy and the Quality Management System by
supporting the Institute’s departments in preparing, documenting and
implementing operation procedures and process in order to ensure efficient and
effective operation of the Institute and quality service delivery to customers
and other stakeholders
Responsibilities:
·
Monitor the quality of the
Institute’s products, services, processes and procedures against set internal
and international standards through physical observation, review of records and
documents, use of laboratory reports, interviews etc. in order to ensure
delivery of quality services to customers and other stakeholders.
·
Play part in the implementation and
continuous review of the Institute’s quality management system processes and
procedures through the involvement of all the Institute’s Department/
·
Functional areas in order to ensure
compliance with the requirements of Quality Policy.
·
Assist in the documentation of the
Institute’s Quality Management System Procedures and Processes by liaising with
staff from all departments in order to ensure all the Institute’s operations
are incorporated in the Quality Management System
·
Identify and control critical
institutional quality bottlenecks that may compromise efficient operation of
established processes and procedures by carrying out regular quality
surveillance audits in order to deter the occurrence of systems breakdown.
·
Prepare monthly and Quarterly reports
for the Chief Quality Assurance Officer on the performance of quality
management system and any other needs through continuous monitoring and
Improvement of the quality management system to make recommendations for
improvement.
·
Undertake follow up of customer’s
complaints and complements on quality matters by registering the raised
complaints/complements and ensuring they are addressed effectively in order to
ensure the Institute’s services meet customer expectation
·
Undertake follow ups of internal
quality audits to ensure they are undertaken as planned in order to ensure the
quality management system is efficient and effective.
·
Monitor the Corrective Actions on
quality matters by registering and carrying out follow up on all corrective
actions raised in order to ensure compliance to set standards
Qualifications
·
Bachelor’s Degree in Applied Sciences from
a recognized Institution
·
Certificate Course in Internal
Quality Audit or Corporate Governance from a recognized institution
·
3 Years’ Experience in Quality
Assurance/Project Management/Performance Management
·
Computer Application Skills and
statistical analysis skills
·
Communication skills, Interpersonal
skills, Organizational skills, Team building skills, Problem solving skills and
conflict management skills
·
Compliance with Chapter six of the
constitution
Planning Officer I (1post) IR7
Job Ref: KIRDI/HR/CS/01/17
The purpose of this job is to provide
support in the implementation of the Institute’s strategic plan, annual
departmental work plans and budgets, monitoring and evaluation by liaising with
the Senior Planning Officer in order to ensure the Institute’s vision, mission
and objectives are achieved.
Responsibilities:
·
Review of departmental reports for
adequacy and accuracy in order ensure they meet professional standards before
they are presented to Senior Management for action.
·
Analyze and interpret data to support
strategy, planning, monitoring, evaluation and performance management processes
in order to ensure decisions are based on facts
·
Prepare performance management,
monitoring and evaluation and other necessary reports in order to ensure
structured communication and documentation.
·
Provide inputs for the preparation of
the sectional work plans and budgets through liaising with the Senior Planning
Officer in order to ensure smooth running of the section’s activities
·
Provide technical support to
departments during the preparation and implementation of strategic plan, annual
work plans and budgets, monitoring and evaluation to ensure sound professional
practices are followed
·
Disseminate strategic planning,
monitoring and evaluation and performance management information to staff
members in order to ensure timely and effective necessary actions
·
Provide technical inputs during the
preparation of programmes and projects concepts notes and proposals through
consultation with the staff members in order to enhance the technical expertise
·
Bachelor’s Degree with Minimum Second
Class (Upper Division) in Science or Arts in any of the following Disciplines;
Economics,
·
Economics and Mathematics, Economics
and Statistics or its equivalent from a recognized Institution.
·
3 Years’ Experience in
Planning/Project Management/ Monitoring and Evaluation
·
Computer Application Skills and
Statistical or qualitative software
·
Communication skills, Interpersonal
skills, Organizational skills, Team building skills, Problem solving skills and
conflict management skills
·
Compliance with Chapter six of the
constitution
Qualifications
·
Bachelor’s Degree with Minimum Second
Class (Upper Division) in Science or Arts in any of the following Disciplines;
Economics, Economics and Mathematics, Economics and Statistics or its
equivalent from a recognized Institution.
·
3 Years’ Experience in
Planning/Project Management/ Monitoring and Evaluation
·
Computer Application Skills and
Statistical or qualitative software
·
Communication skills, Interpersonal
skills, Organizational skills, Team building skills, Problem solving skills and
conflict management skills
·
Compliance with Chapter six of the
constitution
How to Apply
All applications quoting the Job
Reference number should be sent either in hard copy or in electronic form
to dir@kirdi.go.ke attaching relevant testimonials and academic certificates
with at least three referees to the adress below before Tuesday 31st October
2017
The Director
Kenya Industrial Research and Development Institute
P.O BOX 30650- 00100
Nairobi
Kenya Industrial Research and Development Institute
P.O BOX 30650- 00100
Nairobi