Job Vacancy: Administration
Associate & Executive Assistant
Reporting to: Director
Remuneration: 50k + Benefits
Location: Nairobi
Our client is an evolving and innovative pan-African social enterprise with a
Youth Empowerment Program that is designed to encourage the conversion of idle
youth talent into productivity.
The enterprise seeks to elevate its
youth impact by strengthening and launching its inspirational and intervention
platforms such as coffee table book publications, awards ceremonies,
inspirational sessions, Trade Fairs & Exhibitions, Fashion Label, Youth
Television, Entrepreneurship Fund, Humanitarian fund, International sports
linkages, Leadership Coaching and Youth Conferences.
Overall Job Purpose: As the Administration associate & executive assistant to the director you will work as a key member of the team to provide a wide range of administrative support services and ensure efficient functioning of the office and effective communication with the director and stakeholders.
Duties and Responsibilities
Overall Job Purpose: As the Administration associate & executive assistant to the director you will work as a key member of the team to provide a wide range of administrative support services and ensure efficient functioning of the office and effective communication with the director and stakeholders.
Duties and Responsibilities
·
Reception:
Manning the reception, receiving visitors and sending out correspondence: via
phone calls and emails.
·
Manage
the coordination of events, travel, meetings for the team.
·
Management
of filing, photocopying and scanning of documents as per work demand.
·
Office
requisitions and keeping records of all contracts from service providers.
·
Editing,
developing content for reports and taking minutes of meetings.
·
Where
operational responsibilities cross into other departments, ensure effective
communication and support.
·
Managing
supplier database, events documentations such as tickets and raffle items
·
Extensive
liaison, meetings and relationship management with external teams such as
exhibitors, designers, awards nominees, etc
·
Work
closely with the director in developing contracts, managing disbursements of
cheques and invoices.
·
Supporting
the director and accountant in processing invoices and payroll.
·
Day-to-day
accurate data entry of personnel records in the system, i.e. sick leave, annual
leave, contact and dependant details etc.
·
Assist
with providing answers to routine HR and Administration queries such as prompt
submission of leave forms, time sheets, travel plans, work plans, appraisals
etc.
Abilities, Skills and Qualifications
·
A
relevant degree in Business Administration/HR or related fields.
·
More
than 3 years’ experience supporting senior executives and diverse teams.
·
Candidate
should have in-depth knowledge of Google Apps (Specifically e mail and calendar
management), MS Office Suite (Word, Excel and PowerPoint)
·
Must
have proven experience leading teams and offering advice to the director.
·
Proven
ability to work independently, set priorities, juggle tasks and meet deadlines
·
Strong
decision making, organizational, time management and problem-solving skills are
essential
·
Proven
ability to manage a number of projects at the same time
·
Should
be very firm/confident and able to work well with a diverse team.
Why work with us?
·
You
will join an entrepreneurial and committed team which is moving the needle on
youth empowerment.
·
You
are passionate and deeply committed to youth empowerment and change in Kenya
·
You
get rewarded for implementing your ideas and performance.
·
An
opportunity to influence and contribute to the team as we grow and take on new
challenges and regions.
How to Apply
Interested candidates should send their updated CV quoting the job title e.g (Executive Administration Associate) in the email subject tojobs@fanisi.net on or before 19th October 2017.
Interested candidates should send their updated CV quoting the job title e.g (Executive Administration Associate) in the email subject tojobs@fanisi.net on or before 19th October 2017.
Only those shortlisted will be contacted.
Please ensure you indicate your current or
last salary on your CV only.