Job Title: Admin
Officer
Location: Nairobi
Net Salary: 40k
Our client is a Kenyan manufacturer of motor bikes.
Our client is a Kenyan manufacturer of motor bikes.
They seek to hire a Management Assistant
who will play an integral part in planning and managing schedules and
coordination with the relevant stakeholders.
S/He should be a competent professional
able to oversee office operations as well as schedule for various activities.
Responsibilities
Responsibilities
·
Ensure
all management documents (management meetings, board meetings etc.) are signed
and well filed
·
Source
office supplies and maintain office inventories
·
Order
for office stationery when they are below the required quantities
·
Arrange
visas, travel tickets and accommodation for employees who are travelling out of
station
·
Organize
meetings and ensure directors are well briefed for each meeting
·
Organize
and maintain diaries of the directors
·
Keep
action item lists for the directors as well as manage their follow ups
·
Book
external boardrooms when necessary and ensure meals and refreshments have been
ordered on time
·
Maintain
rapport with various service providers e.g. hotels, travel agents, boardroom
providers
·
Ensure
international guests are well catered for and have accommodation and
transportation to and from the airport
·
Deal
with emails and phone calls and correspond on behalf of management
·
Take
minutes during commercial and board meetings and ensure the meetings are
signed, scanned and properly filed
·
Draft
letters, presentations, briefs and emails on behalf of management
·
Screen
calls, enquires and requests and direct them to the relevant parties
Qualifications
·
At
least 5 years’ experience as an Executive Assistant at board levels
·
Proficiency
in Microsoft office programs
·
At
least a diploma in business administration/business management
·
Previous
experience working in a multicultural environment is an added advantage
·
Should
be a self-starter who is driven and self-motivated
·
Strong
project management and leadership skills
·
Great
networking skills
·
Excellent
attention to detail
·
Great
communication skills.
·
Highly
organized and process driven
How to Apply
If you are up to the challenge, possess the
necessary qualification and experience; please send your CV only quoting the
job title on the email subject (Admin Officer - Motorbikes)
tovacancies@corporatestaffing.co.ke on or before 20th October 2017.
Kindly indicate current/last salary on your CV
N.B: We do not charge any fee for receiving your CV or for interviewing.
Kindly indicate current/last salary on your CV
N.B: We do not charge any fee for receiving your CV or for interviewing.
Only candidates short-listed for interview
will be contacted