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NGO Jobs and Vacancies – AAH

Action Africa Help (AAH) | Uganda
Job Opening: Finance and Administration Manager, Uganda
Grade: AAHU 3
Department:Finance and Administration
Reports to: Country Director
Staff reporting to this post: Finance Officer, HR & Administration Officer & Procurement Officer

Technical Dotted-Line link to: Finance and Administration Director
Matrix manages: Senior Procurement Officer, Senior Human Resource and Administration Officer, Senior Finance Officer
Liaises with: Area Manager, Project Officers, and Programme Administration and Support Officers
Duty Station: Kampala Country Office
Purpose of the role: To ensure all financial processes are functioning effectively and efficiently, monitor financial results to detect risks and address them.
H/She will plan, execute and evaluate all activities of financial management of AAH-I Uganda Country Programme.
The holder will be responsible for creating, reviewing, updating and enforcing compliance of the Programme’s financial policies and procedures.
Duties & Responsibilities
·         Lead in the country budgeting process and provide technical advice to support proposal writing in line with AAH-I Finance and Resource Mobilisation guidelines and procedures.
·         Supervise, train and appraise country accounting staff, support and maintain a competent & motivated “finance team” through giving constructive feedback, coaching and mentoring in line with the Human Resources Manual.
·         Periodically review and implement financial policies to mitigate any financial risks in line with AAH-I guidelines and donor policies.
·         Monitor all functions and programs/projects under charge are performed within budgetary parameters, to include performing costs control activities, monitoring revenues and expenditures and ensuring sound fiscal control in accordance with Generally Accepted Accounting Practices.
·         Review and monitor accuracy of work generated in the country accounts office in relation to billing, payroll processing, accounts payable, drafting checks and accounts receivable in accordance with Generally Accepted Accounting Practices.
·         Maintain and reconcile bank accounts for all funds from field accounting support personnel.
·         Review reconciliations for accounts payable ledgers to ensure that statutory deductions (PAYE, NSSF, Local Service Tax, withholding tax) have been paid and submitted to statutory authorities in line with the financial policies and regulations of AAH International.
·         Prepare and review annual, quarterly, monthly and weekly cash flow forecasts, based on cash status and generate weekly cash flow reports in line with AAH-I finance guidelines and procedures.
·         Review and monitor the implementation of proper audit trails, verification and reconciliation actions for all processed work to ensure adherence to generally accepted accounting standards and principles, established procedures, departmental guidelines and regulatory requirements.
·         Review receipts, expenditure forms, purchase orders, distributions and disbursement orders for the purpose of ensuring compliance with established regulatory standards.
·         Prepare periodic accounting reports e.g. weekly, monthly and annual reports, drafting and revising codes and ordinances in line with AAH-I financial guidelines and procedures.
·         Plan, manage, coordinate and implement the year end/project end closing processes and procedures for the assigned accounting records, and provide information to auditors in line with the financial policies and regulations of AAH International.
·         Provide technical accounting support and interpretation to management through senior management team meetings and to employees in line with the AAH-I financial guidelines and procedures.
Expected Outcomes
·         Projects and country programme is well informed and supported on budgeting.
·         Financial expenditure is in compliance with Donor contract requirements. A draft annual Country programme budget is prepared 3 months before the year of operation and submitted to HQ.
·         Quarterly country programme financial report is delivered to HQ by the 30th of the following month.
·         Adequate financial systems and controls are implemented and maintained to ensure Debtors; Creditors and Cash balances are reduced.
·         Timely and accurate Donor reports are prepared.
·         Timely planning for Donor and institutional audits
Professional qualifications
·         A Bachelor’s (honors) degree in Commerce, Accounting or Finance with
·         A Master’s degree in Financial Management, Accounting, Economics or a related field from a recognized institution.
·         A professional qualification in Finance or Accounting (Membership of ACCA, CPA)
·         Good computer applications knowledge in respect to accounting, budgeting and cash control. As a minimum, this would include an understanding of MS Office and Excel coupled with a strong understanding of Finance and accounting software and knowledge of Pastel, Navision.
Minimum relevant experience required
·         A minimum of 5 years’ experience in similar or higher position with at least 3 years in a Non-Government Organisation.
·         The candidate must be 30-45 years of age.
Additional Skills & Competences
·         A team player with excellent inter-personal and communication skills
·         A good command of both written and spoken English
·         Patient, understanding and of a pleasant character
·         Excellent Management skills
·         Able to build and develop capacity of others
·         Commitment to the organizational values
Application Instructions
Contract Duration: 02 years (Renewable subject to availability of funds and positive appraisal)

Job Opening: HIV Counsellor, Uganda
Grade: AAHU 9
Department:Health
Reports to: HIV Focal Person
Staff reporting to this post: N/A
Technical Dotted-Line link to: N/A
Matrix manages: N/A
Liaises with: Community Welfare Structures, Health Sector staff (midwives, clinical officers, nurses, medical officers)
Duty Station: Hoima District, Kyangwali Refugee Settlement
Purpose of the role: To co-ordinate and provide counselling service in coordination with the medical staff
Duties & Responsibilities
·         Plan and oversee the delivery of the counselling services to families, in a non-discriminatory manner.
·         To provide a group counselling/psychotherapeutic service including post-natal depression groups.
·         Establish follow up plans to ensure patients are fully supported to recovery
·         To develop the counselling service in line with expressed need in consultation with the Medical Doctor and Area Manager
·         Monitor and evaluate the service on a regular basis, providing update reports to the Supervisor
·         Liaise with other projects to share practice and contribute to the development counselling services

·         Conduct home visits to referred families affected and or living with HIV/AIDs where relevant.
·         Liaise with a full range of relevant professionals in social work, health, education and voluntary agencies, in order to co-ordinate services for families and to raise awareness of counselling services
·         Arrange regular monitoring sessions with community based social workers and village health teams.
·         Carry out any other duties as required by the supervisor
Expected Outcomes
·         Counselling/psychotherapeutic services delivered
·         Home visits to referred families conducted
·         Follow up plans for patients on ARVs established
·         Regular community awareness and monitoring sessions carried out
Professional qualifications
·         A Bachelor’s degree in Social Sciences, Counselling or a related qualification from a recognized institution
·         Demonstrated knowledge of community participatory approaches
Minimum relevant experience required
·         At least 3 years’ experience in similar or higher position with International NGOs.
·         Three (3) years of progressively working in natural resources, environment and energy.
·         Experience of working in projects in humanitarian and development settings
Additional Skills & Competences
·         A good command of both written and spoken English with working knowledge of Kiswahili an added advantage
·         A team player with excellent inter-personal and communication skills
·         Excellent computer skills (MS Word, Excel, internet)
·         Strong communication, including written and presentation skills.
·         Ability to work under pressure and to make accurate decisions.
·         Patient, understanding and of a pleasant character
·         Able to build and develop capacity of others
·         Commitment to the organizational values
·         Ability to ride motorcycle, with a valid rider permit
Application Instructions
Contract Duration: 03 months (Renewable subject to availability of funds and positive appraisal)


Job Opening: Natural Resources Officer, Uganda
Grade: AAHU 7
Department: Livelihoods
Reports to: Livelihoods Coordinator
Staff reporting to this post: Environment Educator,
Technical Dotted-Line link to: N/A
Matrix manages: Community Based Extension Workers
Liaises with: Programme Area Manager, Community Welfare Structures, District Focal persons, Project staff
Duty Station: Hoima District, Kyangwali Refugee Settlement
Purpose of the role: To support sustainable utilization of natural resources, shared environment and promote safe access to energy (fuel).
The incumbent will build resilience of the target communities’ in disaster risk reduction, climate change adaptation and ecosystem management.
S/he will proactively promote appropriate smart climate (green) technologies and approaches in collaboration with private sector and development actors and determine how best to incorporate these approaches into AAH Uganda operations.
Duties & Responsibilities
·         Develop strategies/activities for sound sustainable management of natural resources and ensure that they are effectively implemented on time and within budget.
·         Provide technical support to ensure the integration of sound natural resource management considerations into the District Environment Action Plan and development plans;
·         Work closely with the relevant agencies, institutions and individuals to promote environmental management for mitigating environmental damage.
·         Plan to establish and maintain woodlots in the host community and refugee settlement. Promote restoration of the depleted forest cover through tree-planting at household levels.
·         Provide technical assistance to refugees and host communities in energy saving stoves and use to reduce the amount of fuel (firewood) required for cooking e.g rocket Lorena stoves.
·         Promote appropriate technologies and approaches to energy utilization, including fuels, renewable energy, stoves and lighting and powering technologies.
·         Plan to implement activities on energy for cooking, lighting and powering, including renewable energy, with a view towards enhancing self-reliance, education and protection.
·         Promote awareness-raising on energy issues through community campaigns on the benefits and use of clean energy for cooking and lighting to enhance adoption.
·         Provide technical support to communities in development of community based disaster risk reduction plans and ensure that they are well implemented.
·         Facilitate production of briquettes to conserve environment at household level; both domestic and commercial production in partnership with the private sector.
·         Promote new smart climate (green) technologies and approaches as necessary with possibilities of scaling-up and replication.
·         Promote sustainable exploitation of natural resources by the target communities.
·         Develop plans for all activities under natural/energy/environment and ensure that they are effectively implemented within specified budget and time.
·         Coordinate energy and environment interventions with different stakeholders including the local authorities, implementing partners and private sector.
·         Conduct research studies on energy and environment for refugees/host community and establish effective coordination, monitoring and evaluation systems.
·         Support the effort in resource mobilization for energy and environment-related activities with emphasis on non-traditional donors.
·         Document and draw from good practices and lessons learned for dissemination in collaboration with Monitoring, Evaluation and Learning guidelines.
Expected Outcomes
·         Woodlots established and maintained in the host community and refugee settlement
·         Restoration of the depleted forest cover promoted through household levels tree-planting.
·         Technical assistance provided to refugees and host communities in energy saving solutions
·         Research papers and success stories on energy and environment developed and disseminated
·         Coordination, monitoring and evaluation systems on natural resource management established.
·         Environment and Natural resource management good practices and lessons documented
·         Timely and accurate Donor reports are prepared.
Professional qualifications
·         Minimum of Bachelor’s Degree in Natural Resources, Environmental Sciences, Forestry, Agro-Forestry or other related fields from recognized University or Institution.
·         Demonstrated knowledge of community participatory approaches and disaster risk reduction.
·         Demonstrated knowledge of supporting a comprehensive approach to biodiversity, safe access to energy and/or climate change.
·         Knowledge of the concepts, principles, techniques and practices of energy, environment and/or climate change.
Minimum relevant experience required
·         Three (3) years of progressively working in natural resources, environment and energy with International NGOs or local government.
·         Understanding of emerging sustainable and appropriate energy technologies and renewable energy
·         Extensive experience of working in natural resources, environmental management, climate change, mitigation and adaptation
·         Experience in coordinating of energy and environment-related projects in humanitarian and development settings
Additional Skills & Competences
·         A team player with excellent inter-personal and communication skills
·         Excellent computer skills (MS Word, Excel, internet)
·         Strong communication, including written and presentation skills.
·         Ability to work under pressure and to make accurate decisions.
·         Excellent analytical and coordinating skills
·         A good command of both written and spoken English with working knowledge of Kiswahili an added advantage
·         Patient, understanding and of a pleasant character
·         Excellent Management skills
·         Able to build and develop capacity of others
·         Commitment to the organizational values
·         Ability to ride motorcycle, with a valid rider permit
Application Instructions
Contract Duration: 03 Months (Renewable subject to availability of funds and positive appraisal)
How to apply:
Interested persons who meet the above criteria should submit their applications (together with an updated CV) with at least three suitable referees with their email and telephone contacts and address their application, by email only to;
Senior Human Resource & Administration Officer,
Action Africa Help Uganda;
Plot 72 Ntinda Road, P O Box 10501, Kampala, Uganda.
AT : recruitug@actionafricahelp.org
Please indicate the role you are applying for in the subject line of your email.
A detailed Job Description of the role can be viewed at http://www.actionafricahelp.org/opportunities/jobs
Deadline for receiving the applications is: 2 October 2017.

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