Education Effect Africa
(EEA)
Job Title: Project Assistant
Location: Mbita Sub-County, Homa Bay County, Kenya
Application Closing Date: 8th June 2017
Reports To: Program Officer
Salary Range: Commensurate to work
experience and academic qualifications
Who We Are
Since our inception in 2013,
Education Effect Africa has been working with disadvantaged communities living
in informal settlements of Nairobi and rural areas of Central, Western and
Nyanza regions of Kenya.
Education Effect Africa has
been working in Mbita Sub County implementing ECD infrastructural and
educational projects since 2014.
Between May 2017 and December
2018 will be implementing the School for All (SFA) project whose main objective
is to improve educational and life opportunities of children with disabilities
attending schools with special units in the rural and semi-arid areas of Gembe,
Rusinga and Mfangano Islands, Mbita Constituency in Homa Bay County.
Our programs
Enhancing access to and
quality of education: We focus on sustained, intensive and quality teacher
professional development alongside improving and increasing the physical infrastructure
of schools.
In addition, we also provide
scholarships to bright but financially disadvantaged students in areas that we
work.
Innovation in education:
Education Effect Africa promotes active and experiential methods of
teaching.
We provide teachers and
students from marginalized areas with modern sources of knowledge such as
Internet resources, computers and educational software.
Bridging the digital divide:
Access to digital technologies and the ability to benefit from new information
and communication tools are a prerequisite of contemporary education.
Education Effect Africa has
been facilitating the launch of computer laboratories in marginalized areas of
Kenya as well as offering ICT trainings to teachers and students.
Water, sanitation and health:
Education Effect Africa is providing primary schools with hygienic toilets,
clean sources of water and hand-washing facilities.
Our trainers and facilitators
assist the teachers in delivering effective health education classes to children
in all grades of primary school.
Job Purpose: Education Effect Africa
is actively seeking for a qualified and experienced Project Assistant who will
be responsible for the successful delivery of the 2017-2018 School for All
(SFA) project.
Key Responsibilities
Key Responsibilities
Reporting to the Program
Officer, the overall responsibility of the Project Assistant will be to provide
administration, project management and technical support to the entire project
team.
The Project Assistant will
assist the Program Officer in:
Designing and planning
project activities
- Developing
project work plans and schedules
- Establishing
and maintaining collaboration with stakeholders
- Establishing
and maintaining contact with project partner schools.
- Developing good
working relationships, building capacity of and collaboration between
various management organs of partner schools such as board of governors,
school management committees and parent teachers association in addressing
the objectives of assigned project.
- Preparing and disseminating
formal correspondence, including drafting of correspondence on
project-related issues
- Collaborating
with local offices of the Ministry of Education, other relevant
ministries, local authorities such as area chief, village elders in
ensuring buy in of the project in the project area
- Mobilizing the
community of the project area in undertaking interventions towards
project’s objectives and fostering community contribution to the projects.
- Represent EEA
at meetings, events, conferences, etc. with the relevant departments of
Government Ministries and other stakeholders.
Coordination of assigned
projects
- Day to day
oversight of construction works and supervision of contractors in close
coordination with the Project Officer and Project Engineer.
- Providing
logistical support during trainings, follow up meetings and other events
organized by EEA.
- Providing
professional guidance and follow up of participants after trainings.
- Assisting the
Program Officer in coordinating the work of consultants and other field
staff.
Procurement
- Facilitating
the procurement process of recruiting local contractors and vendors
including preparation of requests for quotations, invitation for bids or
requests for proposals from the market.
- Daily
coordination of procurement and delivery of material to field sites.
- Arrangement of
travel and hotel reservations for project team.
- Ensure
adherence to EEA procurement policies and guidelines.
Financial Management
- Management of
project petty cash: overseeing petty cash transactions, preparing monthly
petty cash summary reports and requisitions for petty cash imprest as and
when they fall due.
- Maintain a
proper filing system for finance records and documents and an inventory of
project equipment.
- Facilitating
the payment process of suppliers by compiling supporting documentation and
data such as supplier invoices, approved quotations etc.
- Maintain high
quality documentation throughout the project life
- Preparing,
disseminating and compiling of necessary project templates and documents.
- Ensuring timely
filing of project documentation (both physical and electronic).
- Maintain a
registry of project-related correspondence and progress as well as
technical reports.
Monitoring and evaluation
- Assist in
tracking, monitoring and evaluation of project status and related
documentation.
- Compile,
summarize and enter data on the project, draft related status reports.
- Carry out other
relevant duties as assigned by the Program Officer
Education, knowledge,
technical skills, experience and desirable requirements
- Minimum of a
diploma in special education, project management, community development,
construction management, or related field. Candidates with an educational
background in special education will have an added advantage.
- Minimum of one
year proven experience in project delivery in non-governmental
organizations, preferably those working in the education sector.
- Proven work
experience in managing construction works in donor funded projects and/or
implementing special education projects.
- Excellent
analytical, oral and written communication skills in English and Swahili.
Ability to communicate in Dholuo will be an asset.
- Proficiency in
Microsoft Office applications (Word-processing, e-mail, Excel)
Female applicants who are
residents of Mbita will be given priority and are encouraged to apply.
Contract and Level of
Involvement
Full time, 1 year 6 months
contract from 1st July 2017 – 31st December 2018.
The contract is inclusive of
a 1 month probation period.
The contract is subject to
extension depending on the performance of the successful candidate and
availability of funds.
Project Assistant will be
based in our field offices in Mbita Sub-County, Homa Bay County.
How to Apply
How to Apply
All application letters
together with detailed CVs including names of three referees and expected
remuneration for the above advertised assignment should be addressed to
The CEO, Education Effect
Africa,
P.O. Box 52199-00100,
Nairobi
and sent by email to careers@educationeffectafrica.org
not later than 8th June
2017.
Please indicate clearly on
the subject line of the email the position you are applying for.
Only short-listed candidates
will be contacted.
Please consider your
application unsuccessful if you don’t hear from Education Effect Africa after
31st June 2016.