Education Effect Africa (EEA)
Job Title: Project Officer
Location: Mathare Sub-County, Nairobi County, Kenya
Application Closing Date: 11th June 2017
Reports To: Chief Executive Officer
Salary Range: Commensurate to work experience and
academic qualifications
Since our inception in 2013,
Education Effect Africa has been working with disadvantaged communities living
in informal settlements of Nairobi and rural areas of Central, Western and
Nyanza regions of Kenya.
ECDE 2017 project
Education Effect Africa has
secured funding for the implementation of the Early Childhood Development and
Education (ECDE) 2017 project between May and December 2017.
The main objective of the
project is to increase access to high quality early childhood education that
stimulates physical, emotional and psycho- social development and promotes
holistic care of children living in the informal settlements of Mathare.
The project targets 5 public
schools and their communities in Mathare Sub County, Nairobi City County.
Job Purpose: Education Effect Africa is actively
seeking a qualified and experienced Project Officer who will be responsible for
the successful implementation of Early Childhood Development and Education
(ECDE) project in Mathare Sub County, Nairobi City County.
Key Responsibilities
Reporting to the Chief
Executive Officer, the overall responsibility of the Project Officer will be to
provide project management and technical support to the project team.
The Project Officer will be
tasked with:
1. Designing and planning
project activities
- Developing
project work plans and schedules
2. Establishing and
maintaining collaboration with stakeholders
- Establishing
and maintaining contact with project partner schools.
- Developing good
working relationships, building capacity of and collaboration between
various management organs of partner schools such as board of governors,
school health committees, school management committees and parent teachers
association in addressing the objectives of the assigned project.
- Preparing and
disseminating formal correspondence, including drafting of correspondence
on project related issues
- Collaborating
with local offices of the Ministry of Education, other relevant
ministries, local authorities such as area chief, village elders in
ensuring buy in of the project in the project area
- Mobilizing the
community of the project area in undertaking interventions towards
projects’ objectives and fostering community contribution to the projects.
- Represent EEA
at meetings, events, conferences, etc. with the relevant departments of
Government Ministries and other stakeholders.
3. Coordination of assigned
projects
- Day to day
oversight of construction works and supervision of contractors in close
coordination with the Project Engineer.
- Providing
logistical support during trainings, follow up meetings and other events
organized by EEA.
- Providing
professional guidance and follow up of participants after trainings.
- Coordinating
the work of consultants and other field staff.
4. Procurement
- Facilitating
the procurement process of recruiting local contractors and vendors
including preparation of requests for quotations, invitation for bids or
requests for proposals from the market.
- Daily
coordination of procurement and delivery of material to field sites.
- Arrangement of
travel and hotel reservations for project team.
- Ensure adherence
to EEA procurement policies and guidelines.
5. Maintain high quality
documentation throughout the project life
- Preparing,
disseminating and compiling of necessary project templates and documents.
- Ensuring timely
filing of project documentation (both physical and electronic).
- Maintain a
registry of project-related correspondence and progress as well as
technical reports.
6. Monitoring and evaluation
- Assist in
tracking, monitoring and evaluation of project status and related
documentation.
- Compile, summarize
and enter data on the project, draft related status reports.
7. Carry out other relevant
duties as assigned by the CEO
Education, knowledge, technical skills, experience and desirable requirements
Education, knowledge, technical skills, experience and desirable requirements
- Minimum of a
Bachelor’s degree in project management, community development, early
childhood education or related field.
- Minimum of one
year proven experience in project delivery in non-governmental
organizations, preferably those working in the education sector.
- Proven work
experience in managing construction works in donor funded projects. Work
experience in implementing ECDE projects will be an asset
- Excellent
analytical, oral and written communication skills in English and Swahili.
Good report writing skills is highly desirable.
- Proficiency in
Microsoft Office applications (Word-processing, e-mail, Excel)
- Willingness and
readiness to work in informal settlements of Nairobi
Female applicants who are
residents of Nairobi will be given priority and are encouraged to apply.
Contract and Level of
Involvement
Full time contract from 15th
June– 31st December 2017.
The contract is inclusive of
1 month probation period.
The contract is subject to
extension depending on the performance of the successful candidate and
availability of funds.
Project Officer will be based
in our offices in Mathare Sub-County, Nairobi County.
How to Apply
How to Apply
All application letters
together with detailed CVs including names of three referees and expected
remuneration for the above advertised assignment should be addressed to
The CEO,
Education Effect
Africa,
P.O. Box 52199-00100,
Nairobi
and sent by email to careers@educationeffectafrica.org not later than 11th June 2017.
Please indicate clearly on
the subject line of the email the position you are applying for.
Only short-listed candidates
will be contacted.