The Agri and Co-operative
Training and Consultancy Services Ltd, The Corporate arm of The Co-operative
University of Kenya is charged with a mandate to facilitate the outreach of the
University’s academic knowledge through provision of business solutions to
Agriculture, Cooperative and Associated sectors of the economy.
We train, consult and
undertake applied research in the three sectors in Kenya and the region.
In order to achieve our
mandate, we want to fill the following position:
Job Title: Business Development
Officer
Location: Nairobi or any other prescribe area
Reporting: The CEO
Terms of the contract: 1 year but renewable after successful
achievement of the set targets.
Job Summary: As a Business
Development Officer, you will effectively and efficiently acquire and implement
businesses; sign off contracts having driven them from thought to finish ;
consistently increase the business revenue and customer satisfaction from
portfolio of quality products and services offered and be responsible for the
achievement of the strategic business objectives .
Key Result Areas
- Achievement of
an income of not less than ksh 25 million per year or ksh 2.5millions p.m
- Assurance of
quality internal and external service delivery
- Recruitment of
at least 15 participants for each ATC scheduled and unscheduled trainings
- Ensure a
Direct Cost-income ratio of 50:50
- Development of
ATC business portfolio (research, trainings, consultancy and others).
- At least 4
income generation proposals are written and submitted per month where at
least 1 proposal submitted per month is accepted and implemented
- Adequate and
efficient marketing.
- Ensuring
business activities are closed within agreed timelines as per the
contracts
- Identifying
and linking at least 1 sponsor/partner to ATC per quarter .
- Prepare project’s
/activity’s budget and performance reports
- Ensure value
-for -money in procurements
Duties and Responsibilities:
- Developing and
implementing successful business proposals and business model designs for
training, research and consultancy services
- Acquire and
implement new businesses that meet ATC Quality Standards and sign off
contracts having driven them from thought to finish.
- Recruiting
participants for the ATC scheduled and unscheduled trainings in
Cooperatives and Agri-business
- Coordinating,
organizing and implementing research, training and consultancy activities
- Ensuring
continuous customer satisfaction and feedback
- Ensuring all
activities are implemented in accordance with ATC Quality Standards.
- Performing
administrative follow-ups to maintain and continuously improve customer
communication, feedback and satisfaction.
- Maintain
effective M&E /MIS and reporting systems
- Participate in
the evaluation of the expert pool
- Prepare the
required reports.
- Manage the
expert pool.
- Carrying out
client needs assessments including market intelligence, and develops
linkages that develop into business.
- Developing and
implementing marketing strategies, marketing plan and marketing budget
- Identifying
and linking sponsors to ATC
- Development
and revision of training materials
- Managing and
undertaking Research, Training and Consultancy activities.
- Maintaining
and continuously improve customer communication, feedback and
satisfaction.
- Any other
responsibilities and duties assigned
Company Accountant
Location:
Nairobi or any other prescribe area
Reporting: The CEO
Key Performance Areas
- Developing and
implementing of financial policies
- Developing and
implementing internal Controls
- Preparing
annual budgets
- Maintain
Debtors’ and Creditors’ Accounts
- Efficient
management of debtors’ and creditors through prompt invoicing,
authorization, approvals, collection and payments
- Management of
stores
- Preparation of
management and financial reports for receipts and payments on daily,
monthly, quarterly, half-yearly and yearly basis
- Monthly bank
reconciliation
- Preparation of
End -year financial reports and ensuring their audit
- Responsibilities
for statutory compliance on tax and other statutory obligations
- Preparation of
Payroll
- Maintaining
the General Ledger
- Any other duty
assigned by the supervisor
Qualification, Skills and
Experience
- Minimum :“O” C
+
- Minimum of CPA
PART 3
- B.COM or
equivalent will be Added advantage
- Computer
literate
- Proficient
with all Microsoft Office applications eg Excel
- Good knowledge
of any of the accounting software eg. Sage, SAP, Pastel & Quick Books
- At least 2
years experience in busy Company
Coffee and Dairy Farms Account
Assistant
Location: Nyeri - Mukureini or any other prescribe
area
Reporting: Coffee and dairy Farms Manager
Key Performance Areas
- Ensures all
Units forward their weekly requisitions within the specified time period
- Ensures all
appropriate approvals are made before processing the requisitions
- Managing petty
cash transactions and cash book
- Receiving and
processing all invoices, expense forms and requests for payment
- Processes all
customer invoices, have the invoices stamped by the Store keeper and
returned,
- Makes a follow
up to ensure orders are done within the stipulated timelines.
- Monthly Bank
Reconciliation
- Preparation of
Journals ,Ledgers and Trial Balance
- Assist in the
preparation of Final Accounts
- Maintaining
stock ledgers
- Any other
duties and responsibility
Qualification, Skills and
Experience
- Minimum :“O” C
- Minimum :CPA
Section 2
- Diploma/Degree
Certificate in Business - related will be an added advantage
- Proficient
with all Microsoft Office applications eg Excel
- Good knowledge
of any accounting software eg. Sage, SAP, Pastel & Quick Books
- At least 2
years of accounting experience, preferably in a farm production and
service provision company.
Job Title: Grain and Horticulture
Farms Account Assistant
Location: Lakipia or any other
prescribe area
Reporting: Grain and Horticulture
Farms Manager
Key Performance Areas
- Ensures all
Units forward their weekly requisitions within the specified time period
- Ensures all
appropriate approvals are made before processing the requisitions.
- Ensure all
petty cash vouchers have attached receipts and are well accounted for
- Managing petty
cash transactions and cash book
- Receiving and
processing all invoices, expense forms and requests for payment
- Ensures
reconciliation of invoice statement is captured in the accounting system
- Processes all
customer invoices, have the invoices stamped by the Store keeper and
returned,
- Makes a follow
up to ensure orders are done within the stipulated timelines.
- Ensures all
cashbooks are updated with all payments and receipts on daily basis
- Monthly Bank
Reconciliation
- Preparation of
Journals ,Ledgers and Trial Balance
- Assist in the
preparation of Final Accounts
- 1Maintaining
stock ledgers
- Any other
duties and responsibility
Qualification, Skills and
Experience
- Minimum :“O” C
- Minimum :CPA
Section 2
- Diploma/Degree
Certificate in Business - related will be an added advantage
- Proficient
with all Microsoft Office applications eg Excel
- Good knowledge
of any accounting software eg. Sage, SAP, Pastel & Quick Book
- At least 2
years of accounting experience, preferably in a farming company.
Job Title: Rentals and Real Estate
Account Assistant
Location: Nairobi or any other
prescribe area
Reporting: Real Estate Manager
Key Performance Areas
- Ensures all
Sections forward their weekly requisitions within the specified time
period
- Ensures all
appropriate approvals are made before processing the requisitions
- Ensure all
petty cash vouchers have attached receipts and are well accounted for
- Managing petty
cash transactions and cash book
- Receiving and
processing all invoices, expense forms and requests for payment
- Processes all
customer invoices, have the invoices stamped by the Manager and returned,
- Makes a follow
up to ensure orders are done within the stipulated timelines.
- Ensures all
cashbooks are updated with all payments and receipts on daily basis
- Monthly Bank
Reconciliation
- Preparation of
Journals ,Ledgers and Trial Balance
- Assist in the
preparation of Final Accounts
- Maintaining
stock ledgers
- Any other
duties and responsibility
Qualification, Skills and
Experience
- Minimum :“O” C
- Minimum :CPA
Section 2
- Diploma/Degree
Certificate in Business - related will be an added advantage
- Proficient
with all Microsoft Office applications eg Excel
- Good knowledge
of any accounting software eg. Sage, SAP, Pastel & Quick Books
- At least 2
years of accounting experience, preferably in a Rental and Real Estate
Company
Job Title: Coffee Production and
Processing Foreman
Location: Mukurwe-ini
Reporting: to the Coffee and
Dairy Farms Manager
Key Performance Areas
- Studies coffee
production and processing schedules and estimates staffing, duty
assignments and inventory requirements.
- Helps to develop
a coffee production and processing plan including people, inputs,
resources and equipments
- Implement the
approved production plan
- Applies work
procedures to meet production and processing schedules.
- Coordinates
manpower requirements by increasing or decreasing personnel and overtime
to meet changing conditions.
- Recommends
measures to improve production and processing methods, Quantity and
quality of Coffee product.
- Ensure
efficient and effective coffee processing(pulping, fermentation, drying,
grading, roasting and storage )
- Initiates or
suggests plans to motivate workers to achieve work goals.
- Implement the
approved production plan
- Coordinates
manpower requirements by increasing or decreasing personnel and overtime
to meet changing conditions.
- Ensure
efficient and effective coffee production. This involves supervising
workers activities, such as planting, weeding, Irrigation, spraying,
pruning, picking, weighting input application and grading
- Maintains
production and processing records.
- Supervise Coffee
Production workers
- 1Implement
company policies to workers and enforces safety regulations.
- Responds to
grievances in conjunction with manager
- Performs other
similar or related duties as requested or assigned.
Qualification, Skills and
Experience
- Minimum :“O”
C- or equivalent
- Diploma in an
agricultural related field
- Certificate in
farm management from CRF will be an added advantage
- Excellent
interpersonal skills
- Proficiency in
computer use
- At least
3years experience in a busy coffee farm in a similar position
Job Title: Grain and Horticulture
Farms Foreman
Location: Nyandarua
Reporting: To the Grain and Horticulture Farms
Manager
Key Performance Areas
- Studies Grain
and Horticulture production schedules and estimates staffing, duty
assignments and inventory requirements.
- Helps to
develop a production plan including people, inputs, resources and
equipments
- Implement the
approved production plan
- Applies work
procedures to meet production schedules.
- Coordinates
manpower requirements by increasing or decreasing personnel and overtime
to meet changing conditions.
- Initiates or
suggests plans to motivate workers to achieve work goals.
- Supervise
Grain and horticulture Farm workers
- Helps to
develop a production plan including people, inputs, resources and equipments
- Recommends
measures to improve production methods, quantity and quality of Grain and
Horticulture products.
- Ensure
efficient and effective Grain and Horticulture production. This involves
supervising workers activities, such as Planting, Weeding, Irrigation,
Spraying,Harvesting, Weighting, Input application and Grading.
- Maintains time
and production records.
- Implement
company policies to workers and enforces safety regulations.
- Responds to
grievances in conjunction with manager
- Performs other
similar or related duties as requested or assigned.
Qualification, Skills and
Experience
- Minimum :“O”
C- or equivalent
- Relevant
Certificate /Diploma in Crops Management
- Computer
literate
- At least 1
year experience in Crops Management
Real Estate Business Developer
Location: Nairobi or any other prescribe area
Reporting: The Real Estate
Manager
Job Summary: The Expert shall be
responsible for the financial and physical performance of the Real Estate
development.
In this role you will be
responsible for implementing the short and long term business plans.
Key Performance Areas
- Efficient and
effective management of the affairs of the Real Estate development . This
involves, property valuations ,property drawings, drawings approvals,
property acquisitions, seeking approvals for plots development, offloading
developed plots and apartments to the market
- Establish a
pricing strategy for products and services under the section
- Implementation
of the Company’s Policies and Procedures
- Achievement of
section’s set performance targets
- Develop Real
Estate plans including people, inputs, resources and equipments
- Implementing
the approved plans
- Marketing the
properties and the company in multiple offline and online channels, and
carry out promotions and advertisement campaigns to drive up sales
- Maintains time
and Real Estate development records.
- Sourcing and
proposing properties at prime and viable locations to be acquired and
developed with added value to investors
- Conducting
feasibility studies and market opportunities for property development
projects
- Determining
new opportunities in the real estate and property development market
- Developing
various real estate products and service and package them to meet the
changing requirements of the market
- Developing
real estate financing investment instruments or vehicles, working with
banks and financial institutions, for local, foreign and migrant investors
- Acting as a
real estate agent intermediating between sellers and buyers and
negotiating in the best interest of investors
- Ensuring full
compliance with the legal and regulatory requirements, processes and
procedures in the transfer and conveyance of property between sellers and
buyers
- Managing the
property development projects and ensuring completion within costs,
quality and time controls
Qualification, Skills and
Experience
- Minimum :“O”
Level ;Average Grade C +
- Relevant
Degree / Diploma in Building Economics / Property Management or Business
Management / Civil Engineering / Architecture / Real Estate Management
- Computer literate
- Two year
experience in the Property Management or Business Management
- Knowledge of
Property Business ;
- Ability to
work under pressure;
- Full driving
license;
- Marketing
skills;
- Negotiation
skills;
Job Title: Driver / Personal
Assistant
Location: Nairobi
Reporting: To the CEO
Purpose of job: Accountable to the
Directors, the Personal Assistant is responsible for providing a comprehensive,
confidential and professional support service to the Directors in all aspects
concerned with the efficient and successful operation of the work environment
Key Performance Areas
Driving
- Ensure smooth
transportation of the Directors
- Ensuring
efficient and effective budgeting and implementation of resources
- Ensuring that
the vehicles are well maintained, and serviced regularly
- Reporting and
ensuring the compliance of assigned vehicle with all statutory and
maintenance required.
- Ensuring all
travel authorization before any trip
- Ensuring only
authorized persons/goods are carried in the assigned vehicle.
Personal Assistance
- Maintaining
and providing a support service for the Directors’ daily schedule,
including forward planning of their workload, daily management and
co-ordinating, collating and filing of all relevant paperwork, guiding the
directors in their every movement outside the house and only delegate when
very necessary.
- Setting
appointments and meetings for the Directors as requested including regular
one to one meetings with the Directors
- Liaising
effectively with internal staffs on behalf of the Directors.
- Advising the
Directors of impending work deadlines for both internal and external
commitments, e.g. reports, meetings, purchases, bookings, Bills
- Ensuring
appropriate systems and processes are developed and maintained to support
effective and efficient day to day running of the Directors’ office and
Domestic chores
- Ensuring
smooth flow of information
- Monitoring the
use of the Domestic and other Directors’ office purchases.
- Submitting
relevant budgets and internal expenses claims to the Accountant.
- Controlling
the Domestic and the Directors’ offices Budgets
- Planning and
implementing hospitality arrangements for the Directors , including
provision of hospitality for visitors in the household and directors’
office
- Providing a
confidential and efficient filing system for the Directors’ offices
- Organizing
travel arrangements for the Directors (inside or outside the country )
- Supervising
the domestic staff
- Executing any
other duties appropriate as directed by the Directors or his nominated
deputy
Qualification, Skills and
Experience
- Mature lady
over 35 years
- Current
Certificate of Good conduct (note, if successful and before engagement,
the company will apply for one immediately on your behalf)
- Courteous and
very confidential
- Patient
(sometimes starting the job early and closing late )
- KCSE / O’
level certificate with a mean grade of C
- Certificate in
secretarial studies/business management
- A clean
driving license - Class BCE
- Excellent
English and Kiswahili communication skills- both oral and written
- Candidates
with craft certificates or additional qualification will have an added
advantage
- Good Vision:
You will have to watch everything on the road for potential collisions,
accidents and mishaps.
- Punctuality:
Drivers are expected to get to their destination on time, thus being able
to manage your time wisely
- 5 years
continuous and accident free
Rentals Foreman
Location: Nairobi or any other
designated areas
Reporting: To the Real Estate
Manager
Key Performance Areas
- Advise the
Manager in matters relating to the Rentals Real Estate Business
- Supervise the
work of all staff under him/her
- Ensure that
proper records and returns are kept and that regular financial statistical
and operational information are prepared and submitted to the Manger
- Ensure monthly
financial reporting to the Manager
- Be responsible
for the security of the funds and assets of the Business
- Ensure
implementation without delay of all decisions of the Manager
- Ensure strong
Internal Control.
- Ensure
achievement of Business’s set performance targets
- Studies Rental
Real Estate schedules and estimates staffing, duty assignments and
inventory requirements.
- Ensure
efficient and effective supervision of Rentals Real Estate Business. This
involves directing and coordinating worker activities such as rental billings,
rentals collections and banking, repairs and maintenance, rents and rates
payments, Rental Houses cleanliness ,100% rental occupancy
- Initiates or
suggests plans to motivate workers to achieve work goals.
- Marketing of
Rental Real Estate Business to ensure 100% occupancy
- Maintains
tenants occupancy records.
- Ensure proper
functioning of equipments and machineries
- Performs other
similar or related duties as requested or assigned.
Qualification, Skills and
Experience
- Minimum :“O” C
+
- Relevant
Degree /Diploma in Real Estate Property Management or Business Management
- Computer
literate
- At least Two
year experience in the Property Management or Business Management
- Knowledge of
Rentals Real Estate Business ;
- Organizational
and time management skills;
- Ability to
work under pressure;
- Foreman skills
and management ability;
- Numerical
aptitude;;
- Self-Motivation
and the ability to motivate others;
- Marketing
skills;
- Negotiation
skills;
- Genuine
commitment;
- IT skills;
- Teamwork At
least Two year experience in the Property Management or Business
Management
Administrative, HR and
Procurement Officer
Location: Nairobi or any other designated areas
Reporting: To the CEO
Job Summary: The Administrative, HR
and Procurement Officer provides administrative management, human resource
management and procurement support
Key Performance Areas
Administration Operations
- Handle and
review staff’s work in translating, editing and formatting technical
documents and correspondences
- Provide
interpretation for meetings and workshops as needed and upon request.
- Organize
and/or coordinate Administrative, HR and Procurement activities
- 4. Perform
general administrative tasks (prepare logistics for travels: booking
hotel, air ticket and car service; sort, screen and distribute incoming mail,
emails, fax and process outgoing mail, emails, fax; maintaining an
effective office filing system and incoming and outgoing calls)
- Assist the
Managers in providing a harmonious working environment which conforms to
all legal and procedural requirements
- Arrange for
meetings and takes minutes for Board of Directors and Board of Management
meetings
- Circulate
circulars and memos
- Other
Administrative duties assigned
Human Resources Operations
- Work with
relevant technical staff to edit job descriptions when needed.
- Advertise jobs
internally and externally. Prepare related procurement including purchase
orders, collect charge codes and signatures, and submit invoices to
Accounting.
- Undertake
supervision as delegated by CEO, conduct and manage the recruitment activities
for staff positions and consultant work: Scan CVs for first round of
interview. Handle logistical arrangements for candidate interviews,
prepare interview schedules, interview questions and necessary tests, and
train
- Produce
standard correspondence in response to inquiries and job applicants.
- Arrange travel
and process candidates travel expense forms when necessary.
- Assist in the
circulating rosters, providing biodata forms, and collecting CV’s and
other paperwork needed.
- Be responsible
for maintaining the HR files and administratively manage
- Manage staff’s
leave request and update in their leave accrual record accordingly.
- Other HR
duties assigned
Procurement
- Prepare
related procurement including purchase orders, collect charge codes and
signatures, and submit invoices to Accounting
- Advertise for
tenders and quotations
- Receive
tenders and quotations
- Handles field
office purchases and deliveries when required for orders
- Prepare all
required papers for the purchases in compliance
- Support other
team members in processing other office purchases
- Ensures that
purchases are made in the best interests of the company
- Secretary in
the procurement committees
- Other
Procurement duties assigned
Qualification, Skills and
Experience
- Minimum :“O” C
+
- Degree in Business
Management or equivalent
- Computer
skills including spreadsheet, word processing, and electronic mail;
Microsoft Office Suite preferred.
- Detail-oriented
with excellent interpersonal skills and ability to work in a team.
- Ability to
work independently, prioritize tasks and to take initiative
- Experience
with managing the logistical aspects.
- Strong
analytical judgment ,
- Good
Written/verbal communication
- Genuine
commitment
- IT skills
- Good technical
knowledge.
- Two year
experience in Business Administration in a busy Company
To Apply
Submit your application by email to info@atc.co.ke by 14th June, 2017.
Include in your application:
(1) Cover letter,
(2) Curriculum vitae ,
(3) Scanned copies of the Certificates and Testimonies,
(4) Name and Mobile telephone numbers of Three current referees,
(5) Your day time cell phone contacts.
Note only the shortlisted candidates will be contacted.
Submit your application by email to info@atc.co.ke by 14th June, 2017.
Include in your application:
(1) Cover letter,
(2) Curriculum vitae ,
(3) Scanned copies of the Certificates and Testimonies,
(4) Name and Mobile telephone numbers of Three current referees,
(5) Your day time cell phone contacts.
Note only the shortlisted candidates will be contacted.